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HomeMy WebLinkAbout1969-0603 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL JUNE 3, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. Councilmen Haines, Jones, Roberts and Willstatter were present. Councilmen Cottle and O'Harra were absent. APPROVAL OF MINUTES: It was moved by Haines, seconded by Jones that the minutes of the May 20, 1969, Council meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: Police Chief Hays reported that the first of a series of dances sponsored by the Ashland JayCees.was recently held at the Ashland Armory. He indicated that the dance presented no problems and recommended approval of the four remaining dances to be held in June and July. Mr. Harry Hanson, President, Ashland JayCees, presented a revised schedule of dances to be held to the Council for consideration. The schedule included dances through the month of August. After some discussion, it was moved by Roberts, seconded by Willstatter that the Council grant the request from the JayCees for the four dances to be held in June and July as recommended by the Police Chief; with the possibility of approving the remainder at a later date. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Committee - No report b. Streets & Traffic Coramittee - No report c. Public Service Committee - No report SPECIAL COMMITTEE REPORTS: Development Coordinator Soderberg reported that the Ashland Develop- ment Commission met on June 2, 1969, at 5 P.M. for a special me~ting to discuss the following: (1) Recommendation to Council that it give approval to exercise the option to purchase the Jack Williams property for $6,500 in connection with the EDA Shakespeare Project. (2) Recommendation to Council. for approval of the Lithia Park Extension Project as submitted by the federal government. Coordin- ator Soderberg briefly reviewed the contract with Council and indicated a resolution is available for presentation. Council Minutes June 3, 1969 Page 2 (3) Recommendation to Council that the firm of Afseth, Jacobs & Schmitz be retained to provide preliminary plans for completion of the Shakespeare exhibit hall, scene shop, Chamber building, parking lot, etc. Following some discussion, it was moved by Haines, seconded by Roberts that the City exercise the option for the Williams property as recommended by the Development Commission. On roll call, carried unanimously. Considerable discussion followed regarding the HUD Contract. City Attorney Skerry took a few minutes to review the contract and explain it to Council. It Was then moved by Haines, seconded by Roberrs that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Roberts that the resolution accepting the HUD grant be adopted. On roll call, carried unanimously. Following some discussion, it was moved by Roberrs, seconded by Willstatter that Council accept the Development Con~nission's recommendation that the firm of Afseth, Jacobs & Schmitz be retained to provide preliminary plans in connection with the Shakespeare Project. At this time, it was suggested by Council that future recommendations from the Development Commission be presented in written form (i.e. official minutes, etc.) for Council consideration. On roll call, carried unanimously. COMMUNICATIONS: 1. City Administrator Boshears read letter from Mr. Robert McCoy concerning withdrawal of his petition calling for the repeal of City Ordinance No. 1532. Mr. McCoy was present at the Council meeting and spoke to the Council regarding his feelings about the proposed 1969-70 budget and the special election on June 11. He pointed out that his main objection was the City's spending tax money to support various capital improvement projects. He further stated that the consensus of the people with whom he talked was that something needed to be done about this situation. He continued to speak briefly on the Development Commission and questioned whether or not all the people in Ashland were being equally represen~e6 by the Commissioners. There was considerable discussion regarding the proposed budget. Mayor McKeen emphasized the fact that the proposed budget is a very minimum budget and anything less would not be sufficient to continue efficient City operation. It was moved by Haines, seconded by Jones that Robert McCoy's letter be accepted and placed on file. On roll call, carried unanimously. Council Minutes June 3, 1969 Page 3 SPECIAL AGENDA ITEMS: Unfinished Business: 1. Mayor McKeen read list of civic and service organizations which are to be representated on the Committee of 50. The Mayor declared the Committee of 50 reactivated and announced its first official meeting date of Wednesday, June 4, 1969, at 7:30 p.m. in the City Council Chambers. New & Miscellaneous Business: 1. Liquor application from K & H Enterprises, Inc. (Minute Market, 1690 Siskiyou Boulevard). It was moved by Haines, seconded by Willstatter that the application be granted. On roll call, carried unanimously. 2. Liquor application from George F. Ward for operation of Mark Antony Hotel Bar. It was moved bY Haines, seconded by Willstatter that the application be granted. On roll call, carried unanimously. City Administrator Boshears read letter from the Chamber of Commerce requesting that the Council take into consideration allowing the Oregon State Grange Conventioners to use a City parking permit. Following brief discussion, it was moved by Haines, seconded by Roberts that permission be granted for use of the stickers. On roll call, carried unanimously. City Administrator Boshears indicated he had received a letter from Guanajuato, Mexico. At this time, Gary Afseth, representing the Design Review Board, read a memorandum to Council regarding sign registration and infractions of the Ordinance. The Design Review Board recommended to Council that all sign manufacturers constructing, erecting or remodeling new or existing signs be licensed by the City of Ashland. It was moved by Roberts, seconded by Haines that the matter be referred to the Public Service Committee for study. It was decided thaL the Design Review Board and the Public Service Committee would hold a joint meeting on Wednesday, June 11, 1969, at 3 P.M. in the City Council Chambers. Motion carried unanimously. City Administrator Boshears called to Council's attention a letter regarding League of Oregon Cities workshop to be held in Medford at the Holiday Inn on June 12. He asked that members of Council make every effort to attend both the workshop and the dinner. At this time, the City Administrator introduced Mr. Robert Nelson, new Finance Director for City of Ashland. Council Minutes June 3, 1969 Page 4 Ordinances, Resolutions & Contracts: 1. City Attorney Skerry read ordinance setting public hearing for curb, gutter and paving of Mary Jane Street. It was moved by Willstatter, seconded by Haines that rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Willstatter that Ordinance No. 1606 be adopted. On roll call, carried unanimously. 2. City Attorney Skerry read ordinance prepared following recom- mendation from Planning Commission that following denial of a sign permit, the Planning Commission would review it only if the petitioner requested it. Mr. Afseth indicated that the Design Review Board fully supported the recommendation. It was moved by Haines, seconded by Willstatter that rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Roberts that Ordinance No. 1607 be adopted. On roll call, carried unanimously. City Administrator Boshears called to Council's attention the April Monthly Financial Report and the Overall Progress Charts for the two federal projects currently underway. At this time, Robert McCoy asked that the Council consider the matter of placing stop signs on VanNess, making Helman a through street. It was moved by Roberts, seconded by Haines that the matter be referred to the Streets & Traffic Committee for study. On roll call, carried unanimously. There being no further business, the meeting was adjourned subject to the call of the Mayor. · y Recorder 1cr