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HomeMy WebLinkAbout1969-0617 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL JUNE 17, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Roberts and seconded by Willstatter that the minutes of the June 3, 1969, regular Council meeting and the June 5 adjourned meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: It was moved by Roberts, seconded by Willstatter t~at the depart- mental reports for the month of May be accepted and placed on file. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Committee - No report b. Streets & Traffic Committee - Chairman Jones read report of Streets & Traffic Committee dated June 17, 1969, listing recom- mendations to Council. A copy of the report is attached for your information. After brief discussion, it was moved by Roberts, seconded by Haines that the report of the Streets & Traffic Com- mittee be approved in its entirety. On roll call, carried unanimously. c. Public Service Committee - Chairman Roberts indicated that at the last meeting of the Public Service Committee, the matter of a proposed amendment to the peddlers and solicitors ordinance regarding a physician's statement being required for door-to-door solicitation was considered. It was the recommendation of the Committee that the requirement remain in the ordinance. However, it was pointed out that the City Attorney previously recommended deletion of the parti- cular requirement simply because he felt it was obsolete. Chief Hays' recommendation was that it remain. After brief discussion, it was moved by O'Harra, seconded by Haines that the recommendation of the Public Service Committee (that the requirement remain in ordinance) be accepted. On roll call, carried unanimously. Chairman Roberts indicated the Committee met with the Design Review Board regarding problems of infractions and enforcement or _he Sign Ordinance. He indicated that as a result of that m~ing, the Committee had no recommendations, pending definite recorjLmendations for solutions from the Design Review Board. At this time, City Attorney Skerry brought to Council's attention a memorandum in which he recommended an extension of time for the Council Minutes june 17, 1969 Page Two registering of existing signs. His memo further indicated that it would be inappropriate to file complaints without further attempts to have the parties register their signs. He pointed out that the memo was presented at this time because the moratorium within which persons are required to register signs will expire on June 23, 1969. He further recommended that either City personnel or others willing to be of assistance personally contact the various businesses to render assistance in sign registration even though such a procedure will extend beyond June 23. He indicated that it is time for the Council to take a look at January 23, 1970, and be certain as to what position the Council is going to take regarding the amortization schedule. Following some discussion regarding the amortization schedule, it was moved by Haines that the Council direct the City Attorney to prepare an appropriate revision to the Sign Ordinance eliminating the amortization schedule. (Matter continued following 8 p.m. public hearing.) SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8 P.M. PUBLIC HEARING: Curb, gutter and paving of section of Mary Jane Street - City Attorney Skerry read ordinance providing for the curb, gutter and paving of Mary Jane Street. Following brief discussion, it was moved by Haines, seconded by Willstatter that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Roberts, seconded by O'Harra that Ordinance No. 1608 be adopted. On roll call, carried unanimously. c. (Sign Ordinance matter continued) Haines'motion died for lack of a second. City Attorney Skerry recommended referral of the matter to the proper Council committee. Considerable discussion followed regarding the amortization schedule. Mrs. John Cotton from the Design Review Board pointed out that during the Board's research, it was discovered that many ordinances contained an amortization schedule. Following more discussion, it was moved by Roberts, seconded by O'Harra that another 60-day extension for the registering of signs be granted. Cottle expressed concern that funds were not budgeted for litigation, etc., in connection with the enforcing of the ordinance. Jerry Jordan from the Design Review Board urged the Council not to grant the 60-day extension. He pointed out that if another 60-day extension was granted, the people are going to think that an extension will be granted every time they did not comply with the ordinance and this is not fair to those who did comply. On roll call on motion to grant 60-day extension, defeated 4-2, with Cottle, Haines, Jones and Willstatter dissenting and O'Harra and Roberts voting in favor of motion. Council Minutes June 17, 1969 Page Three SPECIAL COMMITTEE REPORTS: None COMMUNICATIONS: 1. City Administratrator Boshears read letter from Southern Oregon Society of Artists requesting parking permits for Lithia Park Show on August 1-3. He indicated that it was staff's recom- mendation that this request be denied but that in its place we offer the use of the City parking lot on Winburn Way. It was moved by Roberts, seconded by Willstatter that staff's recommendation be accepted. On roll call, carried unanimously. 2. Planning Commission Minutes of June 9, 1969 City Adminis- trator Boshears indicated a letter of resignation has been received from Mr. Richard Thorpe and a new appointment needs to be made to the Planning Commission. It was moved by Willstatter, seconded by O'Harra that the minutes of the June 9, 1969, meeting be accepted and placed on file. Motion carried unanimously. City Administrator Boshears indicated Mayor McKeen had received a telegram from Guanajuato, Mexico, inviting two girls from this area to participate in a festival on June 20-28. It was indicated that Miss Rogue Valley and Miss S.O.C. would accept the invitation. Mrs. Grace Tapp and Mrs. John Cotton plan to accompany the girls. Mayor McKeen indicated he had recently written a letter of greeting to the Mayor of Ecquador, which was to be presented to him by a local student visiting that area. New & Miscellaneous Business: 1o FollOwing canvass of ballots by City Recorder Bartelt, it was moved by O'Harra, seconded by Willstatter that the canvass of votes be accepted as presented by the City Recorder and that the Mayor be authorized to execute an official proclamation for certification of election results. On roll call, carried unanimously. 2. Petition for curb, gutter and paving of Glenwood Drive south of Ashland Street - Following brief discussion, it was moved by Haines, seconded by O'Harra that the City Attorney be directed to prepare an ordinance setting a public hearing on the matter. On roll call, carried unanimously. 3. All for bids--cast iron water pipe Public Works Director A!s__g indicated he would like to call for bids on the entire year ~ supply, but not purchase the entire amount at one time. The Cast Iron representatives felt the City could get a better price by handling it in this manner. It was moved by O'Harra, seconded by Roberts that we adopt specifications and call for bids to be opened at 1 p.m. on June 30, 1969, for cast iron water pipes. On roll call, carried unanimously. Council Minutes June 17, 1969 Page Four City Administrator Boshears indicated staff would like to call for bids for this summer's paving district--4,190 lineal feet of paving. it was moved by Haines, seconded by Roberts that Council adopt specifications and call for bids to be opened at 1:30 p.m. on June 30, 1969. On roll call, carried unanimously. Ordinances, Resolutions & Contracts: 1. City Attorney Skerry reviewed ordinance authorizing issuance of Bancroft Bonds for District #34. He indicated it was staff's recommendation that the bonds be purchased from the Cemetery Trust Fund since sufficient funds are available. The matter of the sale of the bonds would be left to the descretion of the Council. City Recorder Bartelt pointed out that this is the first time that the City has ever had 100% acceptance of either Bancroft or payment in cash. It was moved by Haines, seconded by Roberts that rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Roberts that Ordinance No. 1609 be adopted. On roll call, carried unanimously. It was then moved by Willstatter, seconded by Haines that the bonds be purchased by the Cemetery Trust Fund. On roll call, carried unanimously. 2. City Attorney Skerry read ordinance amending business license tax ordinance. He explained that the ordinance has been on an annual basis and is due to terminate on June 30. However, after study of the ordinance by the Economic Development Commission, it was recommended that instead of the ordinance being based on a year-to-year basis, that it be effective Until repeal. It was moved by Haines, seconded by Roberts that rules be suspended and ordinance passed to second reading by title only. On roll call, carried 4-2, with Cottle passing and Roberts dissenting. Followinq second reading by title only, it was moved by Haines, seconded by O'Harra that Ordinance No. 1610 be adopted. On roll call, carried 5-1, with Roberts dissenting. 3. Revision of Airport lease agreement with Standard Oil Company - City Administrator explained that when the contract for fuel facilities was signed several years ago, it was anticipated that things might go very slow for four or five years, so the provision was put in to make payment to Standard Oil Company onI the basis of an 8-month year. Standard Oil Company has requested that we make the same payments on a 12-month basis. Following some dis- cushion, City Attorney Skerry read resolution. It was moved by Haines, seconded by Jones that rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Jones that the resolution be adopted. On roll call, carried unanimously. Council Minutes June 17, 1969 Page Five At this time, Jones moved that the matter of granting a 60-day extension for the registering of signs be reconsidered by Council. Motion seconded by Roberrs. On roll call, carried 4-3, with Cottle, Haines and Willstatter dissenting and Mayor McKeen voting in favor of motion. It was moved by Jones, seconded by O'Harra that a 60-day extension be granted from June 23, 1969. Considerable discussion followed. Mr. Leigh Johnson expressed concern that many businessmen were undecided about registering their signs. After more discussion, on roll call, motion defeated 4-3, with Cottle, Haines, Willstatter and Mayor McKeen dissenting. It was then moved by Cottle, seconded by Willstatter that the matter be referred to the Finance and Property Committee. On roll call, carried unanimously. It was moved by Haines, seconded by Willstatter that the roll call for voting be rotated vote-to-vote throughout the Council meeting. On roll call, carried unanimously. There being no further business, the meeting was adjourned subject to the call of the Mayor. 1cr City Recorder