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HomeMy WebLinkAbout1969-0819 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 19, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. Councilmen present: Haines, Jones, O'Harra and Willstatter. Councilman Roberts was absent. Finance Director Robert Nelson was appointed Acting City Recorder in City Recorder Bartelt's absence. APPROVAL OF MINUTES: It was moved by Jones, seconded by Haines that the minutes of the August 5, 1969, regular meeting be accepted and placed'on file. Motion carried unanimously. DEPARTMENTAL REPORTS: Following some discussion, it was moved by Haines, seconded by Willstatter that the departmental reports for the month of July be accepted and placed on file. On roll call, carried unanimously. STANDING CO~qITTEE REPORTS: ao Finance & Property Committee - Chairman O'Harra reported that the Committee had met twice since the last regular Council meeting to discuss pending items. He reported on the following: (!) Annexation Study - Following some discussion, it was decided that a meeting with staff and the Finance & Property Commlittee was needed before any recommendation could be made to Mr. Ralph Sikes regarding his specific request for annexation. (2) Fiscal Year 1968-69 Budget Transfers - The Finance & Property Committee recommended to the Council that the necessary inter- departmental transfers be approved and carried out for the budget prior to audit. Discussion followed. Willstatter indicated that he felt that the maintenance contract for the addressograph should be terminated. Finance Director Nelson read the resolution prepared for transferring appropriations within funds. He indicated tha~ a detailed account of the transfers had been prepared and was attached to the resolution. Haines moved under a suspension of the rules that the resolution be passed to second reading by title only. Motion seconded ~y O'Harra. On roll call, carried unanimously. Following second reading by title only, it was moved by O'Harra, seconded by Haines that the resolution be adopted. On roll call, carried unanimously. ~cil Minutes August 19, 1969 Page Two (3) Transfer of title from Southern Oregon Chautauqua Assoc- iation to City of Ashland - City Attorney Skerry was consulted regarding this matter. He indicated that he would bring a suit to quiet title if deemed necessary for compliance to EDA contzact. Coordinatcr Soderberg indicated that this had no bearing on the EDA contract. (4) EDA Project - Cash Flow Chart - A cash flow chart for expenditures and funding on the OSFA Expansion Project was presented to the Council by Finance Director Nelson. He indicated if matching funds were received earlier than anticipated, it would be possible to get back to a cash situation. The purpose of the chart is to present in a simplified form, the projected flow of cash between now and the completion of the project. There was some question in regard to the payments to the contractor. Finance Director Nelson indicated that the contractor had been advised of the situation and there is no problem. Councilman O'Harra reported that there are numerous items to be studied by the Committee before a recommendation would be presented to the Council. At this time, the Finance Director requested the City Council to authorize issuance of a warrant for $450 to the OSFA resident inspector as a mid-month pa_vment, pending release of EDA funds for the OSFA Project. It was moved by Haines, seconded by O'Harra that the Finance Director be directed to issue a warrant for the salary of the resident inspector in the amount of $450. Discussion followed regarding certain implications of the EDA contract. Motion carried 3-1, with Jones dissenting. b. Streets & Traffic Committee - No report c. Public Service Committee - No report SPECIAL COM~ITTEF REPORTS: !. Hospital Board - Councilman O'Harra distributed.for Council study the minutes of the july 25, 1969, board of directors meeting and balance sheet of the Hospital. The Common Council has been invited to attend a special meeting with the Hospital Board on Friday, September 12, 1969, 12 noon at the Hospital. It was requested by Councilman Haines that Acting City Administrator Alsing notify Mr. Hunt!ey that the Council will be in attendance. It was moved by Haines, seccnded by Willstatter that the minutes submitted by t~e Hospital be accepted and Flaced cn fj. le and to extend to them Council's thanks for sending their minutes. On roll call, carried unanimously. 'Council Minutes August 19, 1969 Page Three COMMUNICATIONS: 1. Development Commission Minutes of August 8, 1969 It was moved by Haines, seconded by Jones that the minutes be accepted and placed on file. On roll call, carried unanimously. At this time, Coordinator Soderberg reported to the Council that the Haines property (a parcel to be acquired for the OSFA Expansion Project) may be purchased in the amount of $6,020 plus interest using parking meter funds. It was moved by Haines and seconded by O'Harra that this amount from the parking meter fund be used to purchase the property in question. On roll call, carried unanimously. Coordinator Soderberg also reported that a letter was sent to EDA regarding their approval of interim financing and that a reply was received stating this was correct and in order. Coordinator Soderberg read to the Council a communication from the First Church of Christ, Scientist indicating that approval from the Mother Church has been granted for the 6-foot strip of land to be used as a walkway to the proposed parking lot. Transactions are now taking place to clear title. City Attorney Skerry reported that he was in the process of preparing the instruments necessary to convey title. 3. Correspondence from Mr. Lloyd Selby~ August 15, 1969 - Mr. Lloyd Selby read to the Council a letter (a copy of which is attached hereto) in which he indicated that he would like to see the community unite in a program for the betterment of Ashland and let the citizens vote on the program and the tax rate. The Mayor extended the appreciation of the Council for his efforts. 2. Planning Commission Minutes of August 11, 1969 - It was moved by Willstatter and seconded by Haines that the minutes of the Planning Commission be accepted and placed on file. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: Unfinished Business: 1. Changing of September Council dates - It was City Administrator Boshears' recommendation that the regular meeting dates in September be changed to the second and fourth Tuesdays because of a holiday preceeding the regular scheduled Council date. It was moved by Haines, seconded by Jones that action be tabled on this item until the next meeting of the Council on August 25, 1969. cil Minutes August 19, 1969 Page Four New Business: 1. Authorization for sale of used City equipment - Finance Director Nelson reported to the Council that the following items are surplus vehicles owned by the City and requested that they be approved for sale: Two 1966 Dodge 4-door sedans, Two 1959 Dodge pickups (½-ton and 3/4-ton and 3/4-ton) and one 1955 Harley-Davidson motor scooter. It was moved by O'Harra, seconded by Willstatter that the Finance Director be authorized to call for bids and set a time and place for opening of these surplus vehicles. On roll call, carried unanimously. Ordinances, Resolutions & Contracts: 1. Resolution thanking Richard Cottle for his service to the City of Ashland and the com~unity - City Attorney Skerry read resolution prepared for the Council "expressing the gratitude of the Common Council to Richard C. Cottle for his outstanding service as a City Councilman." It was moved by Haines, seconded by Willstatter that the Council approve the resolution prepared by the City Attorney. On roll call, carried unanimously. Miscellaneous: 1. Appointment of Ashland Development Commissioner - Mayor McKeen appointed Mr. Troy Reynolds to serve on the Ashland Development Commission to fill the vacancy left by Richard C~ Cottle until December 31, 1970. It was moved by Haines, seconded by O'Harra that the Council confirm this appointment of Mr. Troy Reynolds to the Ashland Development Commission. On roll call, carried unanimously. At this time, Councilman Jones indicated he would like to change his vote to affirmative regarding payment to the resident engineer for the OSFA Expansion Project. ~. Appointment of New Councilman It was moved by Haines, seconded by Jones that Mr. Robert W. Bailer be nominated as Councilman to serve in Richard C. Cottle's vacancy until December 31, 1970. Mayor McKeen proclaimed that it was the Council's prerogative to nominate and appoint someone to fill vacancies on the Council until the term expires. On roll call, carried unanimously. Mayor McKeen again expressed thanks to Mr. Selby for his positive attitude and enthusiasm in regard to our community's growth. There being no further business, August 25, 1969, at 1 p.m. cew the meeting was adjourned until Acting City Recorder