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HomeMy WebLinkAbout1969-0829 ADJOURNED MINMINUTES FOR ADJOURNED MEETING ASHLAND CITY COUNCIL AUGUST 29, 1969 An adjourned meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen at 11:30 a.m. Councilmen present: Bailer, Haines, O'Harra and Willstatter. Councilmen absent: Jones and Robarts. SPECIAL AGENDA ITEMS: Unfinished Business: a. Status of interim financing - City Administrator Boshears gave a brief report of the interim financing of the Oregon Shakespearean Expansion Project. He indicated that all the details regarding tke interim financing had been taken care of and the warrants have been sent. He also pointed out that staff has received full cooperation from the First National Bank, Ashland. b. Authorization for August progress payments (Morrow & Schatz) City Administrator Boshears explained that staff is requesting Council authorizationto pay Resident Engineer Schatz on a continuing- type basis and also authorization for an organized progress payment to Contractor Morrow. Following some discussion, it was moved by Haines, seconded by O'Harra that the Finance Director be authorized to issue warrants to Mr. Schatz on a bi-monthly basis to the com- pletion of the project. On roll call, carried unanimously. Haines moved that the Finance Director be authorized to issue warrants for pa~nent in full for the August progress payment to Morrow & Sons. Motion seconded by Willstatter. On rell call, carried unanimously. At this time Councilman Jones arrived at the ~Leeting. At this time, City Attorney Skerry read an ordinance authorizing the issuance and execution by the Mayor and City Recorder of warrants for the grant and contract between the City of Ashland and the EDA with regard to the Shakespeare Expansion Project. It was moved by Haines, seconded by O'Harra that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried 4-1, with Jones dissenting. Following second reading by title only, it was moved by O'Harra, seconded by Haines that Ordinance No. 1620 be adopted. At this time, Councilman Jones read to Council an article in "U. S. News and World ReportS' September 1 issue, regardihg 45 cities throughout the U.S. that are losing credits for federal grants. City Administrator Boshears explained that this particular article is not referring to the type of federal grant the City of Ashland has received and the City is in no danger of losing the grant money. On roll call to adopt Ordinance No. 1620, carried 4-1, with Jones dissenting. Council Minutes August 29, 1969 Page Two c. Status report on property acquisition - Development Coordinator Soderberg reported that all property had been acquired and staff is awaiting receipt of clear title; all documents have been prepared. Brief discussion followed. d. City-OSFA lease agreement - Each Council member received a copy of the proposed lease. Councilman O'Harra, Chairman of the Finance & Property Committee, indicated that following review of the lease and some miner changes, it is the recommendation of the Finance & Property Con~ittee that the lease, as amended, be approved by Council. Some discussion followed. Mr. Bill Patton pointed out that both he and Mr. Walt Crosby had studied the lease and it appeared to be workable. It was moved by Haines, seconded by Willstatter that Council approve the lease and direct the Mayor and City Recorder to sign it on behalf of the City at such time as it is agreed to by OSFA, the Park Commission and EDA. At this time, Mr. Dave Fortmiller, President, Ashland Chamber cf Commerce presented a letter to Council and requested that it be incorporated into the official minutes of this meeting. The letter read as follows: "I represent the Ashland Chamber of Commerce as President. I speak as President and not for the Board, although the members of the Board I was able to contact by phone are in ~eneral agreement. "In December a building built with Chamber funds and located on City Park land was razed to implement the construction of the new Angus Bowmer Theatre. At that time, the City and Shakespeare jointly assumed a moral, if not legal, responsibility to house the Chamber of Co~nerce. This is the oral promise members of the Chamber Board received at that time. "It is the Chamber's position that with the signing of the lease in discussion today that (1) this responsibility now passes in its entirety to the Shakespearean Festival Association; (2) that the Festival Association is obligated to house the Chamber in its present location until expanding Chamber activities make a Chamber move advisable. "The Chamber wants to help, not hinder, the Council in concluding this lease agreement. We anticipate that in the near future, the Chamber and the Shakespearean Restival Association can enter into a written agreement incorporating the provisions in the paragraph above as well as other housekeeping details. "The Chamber asks that this statement be incorporated into the minutes of today's meeting so that our position will be a matter of record." Council Minutes August 29, 1969 Page Three On roll call on motion to approve the lease, carried unanimously. At this time, Mayor McKeen relinquished the Chair to Chairman Haines, due to another appointment. New Business: 1. Appeal of Planning Commission's denial of fence variance from Ashland Better Housing Association. It was moved by Willstatter, seconded by Bailer that a public hearing on the matter be set for September 23, 1969, at 8 p.m. On roll call, carried unanimously. 2. Letter from David A. and Lucille J. Williams requesting vacation of a portion of Union Street between 534 and 518 Auburn Street - Chairman Haines referred the letter to the Streets & Traffic Committee for study. 3. Call for bids--rock for sanding, patching and overlay - Street Department. It was moved by O'Harra, seconded by Willstatter that the City be authorized to call for bids on September 8, 1969, at 1 p.m. On roll call, carried unanimously. There was brief discussion regarding the Council's luncheon meeting with Dr. Sours, new President at Southern Oregon College. City Administrator Boshears indicated that ke would have a tentative time and location for Council members very shortly. There being no further business, the meeting was adjourned subject to the call of the Mayor. lcr City Recorder