HomeMy WebLinkAbout1969-1007 REG MINMINUTES FOR REGULAR MEETING
ASHLAND CITY COUNCIL
OCTOBER 7, 1969
The regular meeting of the City Council was held in the Council
Chambers of the City Hall on the above date. The meeting was called
to order by Mayor McKeen. Councilmen present: Bailer, Haines,
O'Harra, Roberts and Willstatter. Councilmen absent: Jones
APPROVAL OF MINUTES:
It was moved by Roberts, seconded by Willstatter that the minutes of
the September 23, 1969, regular meeting be accepted and placed on
file. Motion carried unanimously.
DEPARTMENTAL REPORTS:
It was moved by Haines, seconded by Bailer that the Airport Report
for AugUst 1969 be accepted and placed on file. Motion carried
unanimously.
At this time, Mayor McKeen indicated that he wanted to clarify an
item that'came up at the last Council meeting regarding gathering
of information from staff. After looking at the motion that was
passed by Council, it appeared that the motion did not change
existing policy. It was the intention ef the Council that they
should be able to get general information from any staff member;
but in the event they wanted info~lation that had to be compiled
or studied, that this would need to be done through the City Admin-
istrator's Office in line with ordinary business procedures since
the City Administrator is responsible for staff activities.
Individual Council members have the right to ask for any infor-
mation from staff that a private citizen could obtain, but requests
for studies or analysis of information should come from the Council
or its comjnittees and should go through the City Administrator's
Office unless he is not available during some emergency.
STANDING COMMITTEE REPORTS:
a. Finance & Property Committee - Chairman O'Harra indicated the
committee met October 1, 1969, with Elmont George, Fixed Base
Operator of the Ashland Municipal Airpor~ to discuss general operation
of the airport. The following items were discussed in detail:'
(1)
It was the co~ittee's recommendation that Mr. George
be allowed to construct a shop building upon approval
of all plans and specifications by necessary agencies.
The construction would be at his own expense.
Council Minutes
October 7, 1969
Page 2
(2)
The committee concurred with FAA that access to the
airport from private ground not be allowed.
(3)
Mr. George had indicated that the State Pilots Association
would be happy to work with the City regarding raising
necessary funds to help offset the expenses of necessary
work at the airport.
(4)
The conm~ittee recommends that the cost for lighting of
the road onto the airport and parking area be absorbed by
the Fixed Base Operator, effective June 1, 1970. The cost
would be approximately $40-$50 per month.
Following some discussion, it was moved by Bailer, seconded by Roberts
that Council authorize the George Brothers as Fixed Base Operators to
proceed with construction of their building at their own expense,
with approval of state authorities. On roll call, carried unanimously.
it was moved by Haines, seconded by Willstatter that the City state
its policy that no ground access be granted to the airport except on
City-owned right-of-way from the public highway. On roll call,
carried unanimously.
It was moved by Haines, seconded by Bailer that the City Administrator
be directed to make such an agreement (June 1, 1970, payment for
road and parking area lighting) with the Fixed Base Operator and
present to the Council at the next meeting for Council action. On
roll call, carried unanimously.
O'Harra reported that he and Mayor McKeen attended a study meeting
at the Public Library of Medford and Jackson County on September 30
to discuss the feasibility of a county library system. No definite
d~cisions were reached at that time.
O'Harra indicated that the Finance & Property Committee met with the
Sign Review Committee last Thursday for continued study of the sign
ordinance. Upon completion of the study, by this group, recommendations
will be brought to the City Council for action.
b. Public Service Committee - no report
c. Streets & Traffic Committee - Council members received copies
of a committee report from Chairman Jones dated October 6, 1969,
regarding vacation of streets in Southern Oregon College area.
Following review of report by O'Harra, City Administrator Boshears
pointed out he had received a letter from Don Lewis asking the
City to provide cost estimates for Mountain Avenue traffic light
installation so he~could present them to the State Board of Higher
Education requesting rehabilitation funds for the project.
Council Minutes
October 7, 1969
Page 3
At this time,
Hospital Way.
a maintenance problem for the City crews.
there was some discussion regarding the closure of
Public Works Director Alsing reported that it is
It was moved by Haines, seconded by O'Harra that the City Attorney
be requested to prepare an ordinance for vacation of Hospital Way
and the City Administrator be directed to inform the State Board
of Higher Education that such vacation would be agreeable to the
City and be completed pending their request for same. On roll call,
carried unanimously.
It was moved by Haines, seconded by Roberrs that the Streets &
Traffic Committee Report dated October 6, 1969, be accepted and
placed on file. At this time, City Administrator Boshears requested
clarification of intent of Council regarding action on vacation of
streets. Brief discussion followed. On roll call regarding motion
to accept the report, carried unanimously.
It was then moved by Bailer, seconded by Haines that the City
Administrator be authorized to go ahead with study of costs for
Mountain Avenue and that he provide the Council with cost estimates
on this project. On roll call, carried unanimously.
Willstatter brought up the matter of yellow curbing on Hargadine
Street. Following brief discussion, he indicated he would like the
staff to study the matter.
SPECIAL COMMITTEE REPORTS:
1. OSFA Financing - Phase II, Development Commission Recommendations
Development Coordinator Soderberg explained that Phase II involved
the Institute of Renaissance Studies, Exhibit Hall, Chamber Offices,
Scene Shop, parking lot, access ways to Main Street and Hargadine
and Pioneer Streets. Commissioners present at the meeting: Cotton,
Biegle and Reynolds. Coordinator Soderberg explained in detail the
following recommended cost breakdowns: $71,400 for all building;
$72,000 for all site work and parking lots; $17,864 in consultant
fees; making a total of $~61,264. Following review of the alter-
natives and methods of financing, the Commission reco~nended to the
Council the following:
(1)
The parking lot be the adopted scheme, which would
park approximately 140 cars (including the Mark
Antony lot) on a two-level pattern.
(2)
Pedestrian access way, as accepted by the First
Church of Christ Scientist, be the adopted plan.
(3) The cost of Phase II development will not exceed
$161,264.
(4) City improvement of Pioneer Street'
Council Minutes
October 7, 1969
Page 4
(5)
That the budget of $71~400 for development of
building schemes be alternate scheme A with an
additional $4,000 to be used at the discretion
of OSFA in the areas of improving the buildings
most important to the Festival to make it a
functioning and income producing factor in the
community.
There was considerable discussion regarding City financing of
lighting and improvement of Pioneer Street. Some of the Council
members expressed concern that other streets in the City needed
attention; therefore, the money should not be spent specifically
on Pioneer Street. City Administrator Boshears pointed out that
the City will not have to pay for curb, gutter and paving of
Pioneer Street. Coordinator Soderberg explained that the Com-
mission is asking Coul~cil approval of the Commission's staying
within the $161,264 budget and the proposed budget for buildings,
site work and contractual fees remain as is; with consideration
given f~r financing the development of working drawings for lighting
work on parking lot and street work on Pioneer Street, as part of
the deductive alternates in the contract documents. Roberts indicated
he felt the lighting should come from the grant funds--even at the
expense of landscaping, etc. Haines pointed out the maintenance of
the parking lot would be a continuing long-term expense to the City.
It was moved by Haines, seconded by Roberrs that the matter of
Pioneer Street be referred to the Streets & Traffic Committee for
study. There was some discussion with architect, Gary Afseth,
regarding time schedules for the project. It was pointed out that
construction would probably begin in February or March of 1970,
with an approximate six-month completion period once his firm was
given the authorization ho proceed with working drawings and contract
documents. On roll call, carried unanimously.
It was moved by Haines, seconded by Bailer that Council accept the
recommendations of the Development Commission as amended in the
matter of Pioneer Street and excluding the proposal for lighting.
On roll call, carried unanimously.
It was moved by Roberts, seconded by Bailer that payment of warrant
for payment no. 10 to the contractor in the amount of $146,159.09
be authorized. On roll call, carried unanimously. City Adminis-
traLor Boshears indicated he would present a revised cash flow chart
to Council jn the near future.
COP,~4UNICATIONS:
1. It was moved by Willstatter, seconded by Bailer that the
minutes cf the August 18, 1969, and September 22, 1969, special
Planning Commission meetings be accepted and placed on file.
Motion carried unanimously.
Council Minutes
October 7, 1969
Page 5
SPECIAL AGENDA ITEMS:
Ordinances, Resolutions & Contracts:
1. City Attorney Skerry read an ordinance providing for l'egal
counsel for indigents. He indicated he would prefer that the
ordinance not be passed at the present time because he wished to
further investigate the matter with Municipal Court Judge Salter
and other judges in the area. Following some discussion, the
matter was referred to the Public Service Committee by the Mayor.
2. City Attorney Skerry read ordinance setting a public hearing
providing for construction of curb, gutter and paving of Oak Lawn
Avenue, Alicia Avenue and Sylvia Street--all in Oak Court Sub-
division. It was moved by Haines, seconded by O'Harra that rules
be suspended and ordinance passed to second reading by title only.
On roll call, carried unanimously. Following second reading by
title only, it was moved by O'Harra, seconded by Willstatter that
Ordinance No. 1625 be adopted. On roll call, carried unanimously.
3..'City Attorney Skerry read ordinance setting a public hearing
on paving on that portion of Cambridge Street from the intersection
of Cambridge and Willow Street easterly 110 feet. It was moved by
Haines, seconded by O'Harra that rules be suspended and ordinance
passed to second reading by title only. On roll call, carried
unanimously. Following second reading by title only, it was moved
by Willstatter, seconded by Bailer that Ordinance No. 1626 be
adopted. On roll call, carried unanimously.
At this time, Haines reported that he and Bailer had artended the
last regular meeting of the Economic Development Commission.
He reported that one item of discussion that came up was the
possibility of an agreement providing for consideration of annex-
ation of Oak Knoll Subdivision when utilities were installed in
that particular area. City Attorney Skerry indicated there was
no contractual agreement--it may have been verbal. Brief
discussion followed.
Haines indicated the Commission also discussed the possibility
of rezoning the land immediately adjacent to the Ashland Airport
from agricultural to industrial. It was moved by Haines, seconded
by Bailer that the Finance & Property Committee be directed to
study the feasibility of making such a request to the County Court
that land adjacent to the airport be zoned industrial. City Attorney
suggested that the Planning Commission also study the matter.
Dr. MacCracken, Planning Commissioner, indicated the Planning
Commission had not had the opportunity to review the matter. On
roll call regardin~ motion to refer matter to Finance & Property
Committee, carried unanimously.
There being no further business,
to the call of the Mayor.
!cr
the meeting was adjourned subject