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HomeMy WebLinkAbout1969-1021 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL OCTOBER 21, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. Councilmen present: Bailer, Haines, Jones, O'Harra. Councilmen absent: Robert and Willstatter. Finance Director Robert Nelson was Acting City Recorder in Mr. Bartelt's absence. APPROVAL OF MINUTES: It was moved by Haines, seconded by O'Harra that the minutes of the October 7, 1969, regular meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: Following brief discussion, it was moved by Haines, seconded by Bailer that. the departmental reports for the month of September be accepted and placed on file. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: a. FinancG & Property Committee - Chairman O'ttarra reported that the committee, Park Commission and Oregon Shakespearean Festival Association have reviewed the OSFA-City lease agreement, made some minor changes and recon~ends approval by Council. Some discussion followed regarding the changes. It was moved by Haines, seconded by Bailer that the Mayor be directed to sign the lease as modified on behalf of the City of Ashland. On roll call, carried unanimously. Chairman O'Harra reported the committee met with the Zoning Sub- conm~ittee of the Planning Commission to discuss rezoning the area surrounding the Ashland Municipal Airport--specifically, the area between the railroad tracks and the freeway running from Highway 66 to Crowson Road; East Main Street and Highway 66 running from the freeway to Dead Indian Road north of the airport area. It was the con~ittee's recomnendation that the County be requested not to fezone any land in the airport area until the City can work out the details of an appropriate zoning ~ith the Planning Commission. Considerable discussion followed. City Attorney Skerry pointed out he felt it was the Planning Commission's primary responsibility to handle investigation of the matter and report to the Council. Haines indicated that the Council, the Economic Development Commission and the Planning Conm~ission are all working on particular aspects of the problem. -Haines suggested that the Rogue Valley Council. of Governments be informed of the matter. Mayor McKeen indicated he would draft a letter to the County Court and the County Planning Commission stating that the City has some interest in the area surrounding the airport and woh]d appreciate their continuing to work with our Planning Commission and Council on this problem. Council Minutes October 21, 1969 Page 2 SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: Curb, gutter and paving of Oak Court Subdivision - Following brief discussion, it was moved by Haines, seconded by O'Harra that the public hearing be continued to November 4, 1969, at 8:00 p.m. On roll call, carried unanimously. 2. 8:15 P.M. PUBLIC HEARING: Paving of 110 feet of Cambridge east of Willow Street - Dr. Mac Cracken, Planning Commissioner, felt it necessary that a full report be made to the City concerning costs, etc., if the individual is to have the paving done through private bidding. City Administrator Boshears indicated that an engineering and inspection fee would be required by the City; and the project must meet City specifications. At this time, City Attorney Skerry read ordinance ordering in paving in the subject area. It was moved by Haines, seconded by Bailer that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Bailer that OrdiDance No. 1627 be adopted. On roll call, carried unanimously. b. Public Service Committee - no report c. Streets & Traffic Committee - no report SPECIAL COMMITTEE REPORTS: Councilman O'Harra reported he met with the Hospital Board at its last regular meeting. He indicated the Hospital is still in the process of trying to find specialists to set up practice in the Ashland area. He also indicated the Hospital Board will be approaching the Council in the near future with an ordinance regarding Hospital building reserve funds. Brief discussion followed. COMMUNICATIONS: 1. Planning Commission Minutes of October 13, 1969. reported in Item 2) (Council action 2. Development Commission Minutes of September 26, 1969, regular meeting and September 29 and October 3, 1969, special meetings. There was some discussion regarding acquisition of church property in regard to the OSFA Theatre Project. Development Coordinator Soderberg pointed ou~ that the City will receive the deed following approval by the Church of Christ Scientist of an acceptable land- scaping plan. City Administrator Boshears pointed out that staff transmitted a letter to EDA requesting 75 percent of the project funds. Council Minutes October 21, 1969 Page 3 Haines pointed out that Willstatter was concerned that his name was included in the Planting Commission Minutes of October 13, 1969, specifically regarding Conditional Use Permit No. 063, Atlantic Richfield Company. It was moved by Haines, seconded by O'Harra that the Planning Conmission minutes of October 13, 1969, and the Development Com- mission minutes of September 26, September 29 and October 3, 1969, be accepted and placed on file. On roll call, carried unanimously, City Administrator Boshears asked for clarification of the Council's intent regarding the continuation of the 8 p.m. public hearing on curb, gutter and paving of Oak Court Subdivision. It was moved by Haines, seconded by O'Harra that the matter be referred to the Streets & Traffic Committee for action. Motion carried unanimously. 3. City Administrator Boshears read letter .from Fixed Base Operator Elmont George indicating that be will assume full~responsibility for paying all utility bills, including lighting of access road, parking lot, beacon and runway, effective June 1, 1970. Following some discussion, it was moved by Haines, seconded by O'Harra that Mr. George be advised that the terms of the lease are acceptable to the Council and his letter will be considered an addendum tothe existing lease. On roll call, carried unanimously. 4. Letter from Southern Oregon College requesting vacation of Hospital Drive and a portion of Wisccnsin Street Item deferred until later in meeting. New Business: 1. Adopt specifications and call for bid~--electrical utility line truck - City Administrator Boshears indicated this is a replacement vehicle; he would like authorization to call for bids with an alternate (with a trade-in of existing line truck and alternate with no trade-in). It was staff recommendation that invitation to bid go to local truck dealerships and special equip- ment manufacturers. It was moved by Haines, seconded by Bailer that staff be directed to call for bids on the electrical utility line truck as described and the opening of bids be set for November 3, 1969, at 1 p.m. On roll call, carried unanimously. 2. Petition for curb, gutter and paving of Glendower Street from Oxford Street to a point 90 feet north of Tudor Street. Public Works Director Alsing indicated that 80 percent of the property owners signed the petition; the one remaining property owner is presently out of the state. It was moved by Haines, seconded by O'Harra that the City Attorney be directed to draw up an ordinance setting a public hearing for curb, gutter and paving of the subject area and present the ordinance to Council at its next regular meeting. On roll call, carried unanimously. Council Minutes October 21, 1969 .Page 4 Ordinances, Resolutions & Contracts: 1. City Attorney Skerry reported he met with the Public Service Committee to discuss the ordinance regarding legal counsel for indigents. The committee requested a couple of minor changes. Mr. Skerry then reviewed the changes with Council. It was moved by Haines, seconded by O'Harra that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by O'Harra that Ordinance No. 1628 be adopted. On roll call, carried unanimously. 2. City Attorney Skerry read ordinance setting a public hearing for vacation of Hospital Drive at 8:15 p.m.. on November 4, 1969. He indicated a letter from Don Lewis requesting same was received. City Administrator Boshears presented a letter from Edward Rosehill, Colonial Motel, requesting access from the motel's circular drive onto the Boulevard be retained until ownership of his property has changed to college ownership. It was Council's decision that staff noti.fy Ms. Rosehill of Council's approval of his request. It was moved by Haines, seconded by O'Harra that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Bailer that Ordinance No. 1629 be adopted. On roll call, carried unanimously. 3. City Attorney Skerry read ordinance setting a public hearing for 8:15 p.m. on November 4, 1969, for vacation of portion of Wisconsin Street between Hospital Drive and Palm Avenue. City Administrator Boshears indicated he had received a letter from Don Lewis requesting consideration for vacation of Hospital Drive, portion of Wisconsin Street between Hospital Drive and Palm Avenue and the east-west alley connecting Palm Avenue and Hospital Drive. It was moved by Haines, seconded by Bailer that the rules be suspended and ordinance regarding closure of W~sconsin from Palm east to its closure and alley connecting Palm and Hospital Drive be passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by O'Harra that Ordinance No. 1630 be adopted. On roll call, carried unanimously. At this time, Dr. MacCracken requested that Council give careful consideraticn to having Mountain Avenue right-of-way widened. Some discussion followed. : There being no further business, the meeting was adjourned subject to the call of the Mayor. 1cr Acting City Recorder