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Home My WebLink About1969-1104 REG MINMINUTES FOR REGUI.AR MEET.[NG ASHLAND CITY COUNCIL NOVEMBER 4, ].969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. All Councilmen were present. APPROVAL OF MINUTES: It was moved by O'Harra, seconded October 21, ]969, regular meeting meeting be accepted and placed on by Jones that the minutes of the and October 30, 1969, adjourned f~le. Motion carrie.d unan]mous]y. STANDING COMMITTEE REPORTS: a. Finance & Property Committee - No report b. Public Service Committee - No report c. Streets & Traffic Committee Chairman Jones c~]led Council's attention to a Streets & Traffic Committee report dated October 30. He pointed out that Council action is not necessary at this parti-. cu]ar time regarding several items of reconm~cndatjon contained in the report. Some discussion followed. City Attorney Skerry read agreement granting the continuation of an encroachment OD the r~ght- of-way of C Street as referred to in Item #3 of the report. It was pointed out that one year's advance notificetion would be given revocation of encroachment permission. It was moved by ttaines, seconded by Willstatter that the Mayor be directed to sign the agreement on behalf of tile City of Ashland. On roll call, carried unanimously. Following some discussion, it was moved by Naines, seconded by O'Harra that Council adopt recommendation t~4 of the Streets & Traffic Committee report (that the City contact Southern Pacific Railroad and request that a cooperative effort be made by the Cit? and Southern Pacific to improve the safety of the Glenn Street railroad crossing, with the rat]road encouraged to do the necessary earth moving and weed clearance on their right-of-way and the City m~d~rtake basic widenin9 and lighting of the intersection) On roll call carried unanimously. It was moved by Haines, seconded by Bailer that the Streets & Traffic Committee report of October 30, 1969, be placed on fj.le. On roll call~ carried unanimously. SPECIAL COMMITTEE REPORTS: 1. Recomnendation from Development Cornmission Meeting of October 31 City Administrator Boshears reported that Council is being asked to auihorize payment ~1] in connection with the Shakesoe~re Expansiom Project: $].,6]0.79 for Kirk, Wallace, McKinley, A.I.A.; $4,341.98 for Afseth, Jacobs and Schmitz; $58,552.24 for Robert D. Morrow. All three bills are due on November 10, ]969. Some discussion followed. Haines indicated a desire to pursue the matter further ~uuncil Minutes November 4, 1969 Page 2 before voting. It was then moved by Haines, seconded by O'Harra that the matter of general financing of the project be referred to the Finance & Property Committee to be discussed at its meeting on November 5, 1969. On roll call, carried 4-2, with Jones dissenting ~nd Willstatter abstaining° It was moved by Haines, seconded by O'Harra that the Finance Director be authorized to issue warrants in the amounts specified to pay the architect and contractors. On roll call, carried 4-2, with Jones dissenting and Willstatter abstaining. COMMUNICATIONS: 1. Letter from Ashland Chamber of Commerce asking that Christmas street decorations be in place by 5 p.m. Sunday, November 30, 1969. It was moved by Hajnes, seconded by O'Harra that staff be directed to comply with the request of the Chamber of Commerce. City Admini- strator Boshears suggested that the City follow last year's procedure of placing an article in the Daily Tidings requesting private donations of two Christmas trees for the downtown area. O'Harra con~nended the Chamber on the scheduling of a "non-conunerciial" Christmas opening. On roll call on motion to grant the Chamber's request, carried 5-1, with Roberts dissenting. 2. Grant Offer from Deparhnent of Housing and Urban Development for sewer facility study - City Administrator Boshears briefly reviewed the grant with the Council. He pointed out that the engineering firm of CH2M has been selected by the City to do the study. If, after the study has been made, the City elects to con- struct the sewer system as recommended, the grant of $14,000 must be repaid to HUD. However, the $14,000 is eligible for funding under grants for which the City may apply for construction of the sewer system. If the City does not proceed with the reconm~endation for sewer system construction, the money does not have to be repaid. At this time, City Attorney Skerry reviewed the agreement with Council. (Item continued following 8 p.m. public hearing.) SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: Continuation of curb, gutter and paving public hearing for Oak Court Subdivision - It was the reco~nendation of the Streets & Traffic Conmittee that the item be continued to the first meeting in December in order to further study information on method of assessment. It was moved by Haines, seconded by Roberts that the recommendation of the Streets & Traffic Committee be adopted with the date set for the continuation of December 2, 1969, at 8 p.m. On roll call, carried unanimously. Council Minutes November 4, 1969 Page 3 COMMUNICATIONS: (continued) Grant Offer from DHUD continued - At this time, City Attorney Skerry dictated a resolution authorizing the Mayor to execute the Grant Agxeement. It was moved by Haines, seconded by Roberrs that the rules be suspended and resolution passed to second reading by title only. Brief discussion followed. On roll call, carried unanimously. Following second reading by tj. tle only, it was moved by Haines, seconded by Bailer that the resolution be adopted. On roll call, carried unanimously. 3. It w~s moved by Haines, seconded by Bailer that the minutes of the Development Commission meeting of October 10, 1969, be placed on file. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: (continued) 3. Adopt specifications and call for bids--Engineering Deparhment van -Haines pointed out that this item had been previously tabled by the Council and a two-thirds vote of the Council is necessary to bring it up for discussion. City Administrator Boshears pointed out that staff would like some direction from the Council. Following some discussion, Mayor McKeen referred the matter to the Finance & Property Committee for study. 2. 8:15 P.M. PUBLIC HEARING: Vacation of Hospital Drive, Wisconsin between Palm and Hospital Drive and related alleyways - City Attorney Skerry read ordinance vacating HoSpital Drive, Wisconsin between Palm and Hospital Drive and related alley in the City of Ashland, Jackson County, Oregon. Following some discussion, it was the Council's decision to delete section 2 of the ordinance relating to conveyance of the property to Southern Oregon College. It was moved by O'Harra, .seconded by Willstatter that rules be suspended and ordinance passed tc second reading by title only. On roll call, carried unanSmously. Following second reading by title only, it was moved by Haines, seconded by O'Harra that Ordinance No. 1631 be adopted. On roll ca].l, carried unanimously. 4. Postponement of next regular Council meeting -- City Administrator Boshears explained that Tuesday, November 18, 1969, conflicted with the League of Oregon Cities Conference scheduled for November 16, 17, 18. Following some discussion, it was moved by Haines, seconded by Jones that the date for the next regular Council meeting be changed to Wednesday, November 19, 1969. On roll call, carried unanimously. New Business: City Recorder Bartelt presented the following liquor renews! appli-- cations for Council approval: The Bohemian Club, White House Market, Council Minutes November 4, 1969 Page 4 Jack's Food Market and Itillah Temple. City Recorder Bartelt reported that all four applications have the approval of the Police Department. It was moved by Willstatter, seconded by O'Harra that the liquor renewal applications be granted as approved by the Police Department. On roll call, carried unanimously. Ordinances, Rcsolut~ ons & Contracts: 1. City Attorney Skerry read ordinance setting a public hearing on November 19, 1969, at 8 p.m. for curb, gutter and paving of GlendoweP Street from Oxford Street to a point 90 feet north of Tudor Street. It was moved by Haines, seconded by Roberts that the rules be suspended and ordinance passed to second reading by 'title only. On roll call, carried unanimously. Following second reading by title on]y, it was moved by tlaines, seconded by WiJlstatter that Ordinance No. 1632 be adopted. On roll call, carried unanimously. At this time, City Attorney Skerry read a reso3ut~o~ approving ~nd authorizing execution of a conveyance of the! interest of the City of Ashland in certain real properties to Nelle P- Dunn. Publ~.c Works Director Alsing reported the subject property has not been used for at least 20 years; therefore, the Quit Claim Deed is appropriate at this time. It was moved by }laines, seconded by Roberts that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Bailer that the resolution be adopted. On roll call, carried unani- mously. At t],is time, representatives of the Jackson County Housing Authority -addressed the Council regarding activities of the Authoxity in the Ashland area. It was pointed out by Mr. Ralph Eaton, Executive Director, that passage of a resolution by the Council is necessary to allow the Housing Authority to operate within the City limits. He further explained that the Housing Authority is anticipating receipt of federal funds from DHUD by January 1, 1970, or will at least be in a position to negotiate with DHUD at that time. The Authority w~ll rent to low-income people for specified amounts and the federal money will subsidize the difference based on the unit size, etc. It was pointed out by O'Harra that the matter of the Housing Authority was previously referred to the Public Service Committee for study. Councilmen Haines and Willstatter attended a meeting at the Court House regarding the matter at the direction of the Public Service Cormmittee. Following considerable discussion, Mayor McKeen indicated the Public Service Committee will continue to study the matter snd will be in contact with the Housing Authority regarding committee recomaendations to Council. Council Minutes November 4, 1969 Page 5 At this time, Robert McCoy requested that stop signs be placed at Orange, Ohio, Hersey Van Ness and Central Streets. It was moved by Jones, seconded by Haines that the request be referred to the Streets & Traffic Cormnittee for recommendation to Council at the next regular meeting. On roll call, cerried unanimously. There being no further business, the meeting was adjourned subject to the call of the Mayor. City Recorder