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HomeMy WebLinkAbout1969-1119 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL NOVEMBER 19, 1969 The regular meeting of the City Council. was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Haines, seconded by Roberts that the minutes of the November 4,1969, regular meeting be accepted and placed on file. Motion carried unanimously. At this time, Mayor McKeen appointed Mr. Clifford Craft to serve on the Economic Development Commission, replacing Mr. Harold Buck who has moved from the Ashland area. DEPARTMENTAL REPORTS: Following some discussion, it was moved by Haines, seconded by O'Harra that the October monthly report of the Ashland Municipal Airport be accepted and placed on file. Motion carried unani- mously. It was moved by Haines, seconded by Willstatter that the monthly report for the Municipal Court be accepted and placed on file. Motion carried unanimously. It was moved by Haines, seconded by Roberts that the monthly reports for the Electric Department and Fire Department be accepted and placed on file. Motion carried unanimously. It was moved by Haines, seconded by Roberts that the monthly report for the Police Department, with the exception of a miscellaneous report dated October 25, 1969, be accepted and placed on file. Motion carried unanimously. It was report file. moved by Willstatter, seconded by Bailer that the monthly for the Public Works Department be accepted and placed on Motion carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Committee - Chairman O'Harra reported that the committee has met twice since the last Council meeting. The following recommendations were presented for Council consideration: (1) Committee recommendation for write off of uncollectible electric bills from 1965 through 1969 in the amount of $7,421.74. City Administrator Boshears gave a brief breakdown of the accounts Council Minutes November 19, 1969 Page 2 involved. Following some discussion, it was moved by O'Harra, seconded by Haines that the bills be written off as uncollectible. Brief discussion followed regarding the method of collecting these bills. City Attorney Skerry commended the City's utility division and indicated the City has had extremely low losses from uncol- lectibles. On roll call, carried unanimously. (2) Chairman O'Harra reported that the committee is currently working with the Economic Development Commission regarding a possible lease on the Cotton mill property and will have a reconmlendation for Council at the December 2, 1969, me~ting. (3) It was the committee's feeling that because the City is unable to provide adequate police and fire protection, it does not recommend pursuing annexation of the Oak Knoll Subdivision. It was moved by Haines, seconded by Willstatter that the recommendation be adopted. On roll call, carried unanimously. (4) Committee recommendation that the City adopt the policy of not providing financing for the installation of utility services in subdivision areas--must be installed by the subdividers. It was moved by Haines, seconded by Bailer that the recommendation be adopted. Haines indicated that this recommendation was intended as a broad policy because the City is not capable of financing these developments and should not be performing these services. He also pointed out that this policy is in answer to two specific requests. At this time, Mr. Phil Bryant pointed out that the City should try to financially assist the people. subdividing. (Item continued following 8 p.m. public hearing) SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: City Attorney Skerry read ordinance providing for curb, gutter and paving of Glendower Street from Oxford Street to a point 90 feet north of Tudor Street. It was moved by Haines, seconded by Roberts~hat the rules be suspended and ordinance passed to second reading by title only. At this time, Mr. Ken Jones questioned the figure quoted to him of $13.58 per front foot. He indicated that he would like to have this section of road paved, but could not afford to pay $13.58 per front foot. Public Works Director Alsing pointed out that this is an estimated figure and the only way the City can determine the actual paving figure is to wait until the bids are opened. More discussion followed. On roll call to pass ordinance to second reading by title only, carried unanimously. Considerable discussion followed. Willstatter suggested that the private parties let the bids themselves to the contractors. Mr. Ken Jones expressed a desire to negotiate the price with the City directly. It was suggested by O'Harra that after bids have been opened by the City, the bids then be submitted to the property Council Minutes November 19, 1969 Page 3 owners involved for acceptance or rejection. Following second reading by title only, it was moved by Haines, seconded by Bailer that Ordinance No. 1633 be adopted. On roll call, carried unanimously. (4) (continued) On roll call to accept committee recommendation of adopting policy of not providing financing for the installation of utility services in subdivision areas, carried unanimously. (5) Committee recommendation that the staff be authorized to adopt specifications and call for bids for a van for the Engineering Division. It was moved by O'Harra, seconded by Roberts that recommendation be adopted. Some discussion followed. Haines indicated he would like to have a study made of the whole vehicle situation. Mayor McKeen asked if each department could supply a listing of vehicles within the department. City Administrator Boshears pointed out that this info~]ation is presently available. He suggested that if Council wished to engage in a complete study of the vehicle situation, it would be best to undertake the project during study of next year's budget. On roll call on motion to call for bids on the van, defeated 4-2, with O~Harra and Roberts voting in favor; Willstatter, Haines, Jones dissenting and Bailer abstaining. b. Public Service Committee - No report c. Streets & Traffic Committee No report COMMUNICATIONS: I. It was moved by Haines, seconded by Bailer that the Planning Commission minutes of October 27, 1969, regular meeting and November 10, 1969, special meeting be accepted and placed on file. On roll call, carried unanimously. City Administrator Boshears indicated that Coundil had received an appeal from Mr. Bob Travis, 683 Forrest Street, in regard to the Planning Commission's decision on Variance #085 (see item 6 in Planning Commission minutes of November 10, 1969). It was moved by Haines, seconded by O'Harra that apublic hearing be set on the matter for December 16,1969, at S p.m. On roll call, carried unanimously. 2. Letter from Park Commission requesting changes in Lithia Springs lease - Haines suggested that the Council meet as a committee of the whole to discuss the matter. He also suggested that Public Works Director Alsing and the Park Commission be present at the meeting. The date decided upon by the Council for the meeting was December 1 at 7:30 p.m. in the Council Chambers. Council Minutes November 19, 1969 Page 4 City Administrator Boshears presented a petition requesting curb, gutter and paving of a section of Laurel Street. It was moved by Haines, seconded by Bailer that the City Attorney be directed to draw up an ordinance setting a public hearing on the matter and present it at the next regular Council meeting. On roll call, carried unanimously. 3. City Administrator Boshears reported that nine bids had been received on the Electric Department line truck. Staff recommended that bid beawarded Go apparent low bidder, Utility Manufacturing Company, $16,450 (net price) with trade-in. Delivery would be 90 days. It was moved by Willstatter, seconded by Roberrs that low bid be accepted. On roll call, carried unanimously. New Business: At this time, City Recorder Bartelt presented the following new liquor application for Council approval: 99 Market, 1725 Siskiyou Boulevard. It was moved by Roberrs, seconded by Willstatter that the application be granted. On roll call, carried unanimously. The following liquor renewal applications were also presented: Flambeau Room, Mark Antony Ye Olde Pub, 137 E. Main Log Cabin, 41 N. M~in South Side Market, 1602 Highway 66 Safeway Store, Inc. #292, Siskiyoh Lithia Grocery, 47 N. Main Pioneer Market, Oak & Pioneer Black Forest, 1664 Ashland Market Basket, 842 Siskiyou Buy Rite Market, 1475 Siskiyou Siskiyou Market, 99 & Tolman & Sherman Creek Road Elks #940, 255 E. Main Omars, 1380 Siskiyou Deb's Restaurant, 2365 Ashland It was moved by Bailer, seconded by O'Harra that the renewals be granted. On roll call, carried unanimously. At this time, City Attorney Skerry distributed copies of an opinion concerning the County Court's decision to not contribute $9,000 to the City of Ashland for design and working drawings for the Plaza Expansion Project. He indicated he had prepared this opinioa at the request of the Mayor. His opinion is contrary to that of the County Court. He pointed out that such a unified and cooperative effort is not only permitted, but encouraged by the state legislature. Some discussion followed. Mr. Skerry informed the Council that a copy of his opinion had been trans- mitted to. the County Court for review. There being no further business, the meeting was adjourned subject to the call of the Mayor. 1cr City Recorder