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HomeMy WebLinkAbout1969-1202 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL DECEMBER 2, 1969 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. Counciln~en present: Haines, Jones, Roberts, O'Harra, Willstatter. Councilmen absent: Bailer APPROVAL OF MINUTES: It was moved by HaiDe~, seconded by Roberts that the minutes of the November 19, 1969, regular meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: None STANDING CO~4ITTEE REPORTS: a. Finance & Property Committee No report b. Public Service Cou~mittee - No report c. Streets & Traffic Committee - Chairman Jones reported that the Co~mmittee met once since the last regular meeting and prepared the following recommendation for Council acLion: that Helman Street be made a through street and stop signs be placed on all sides, with a speed limit posted of 25 mph. It was moved by Roberrs, seconded by Haines that the recommendation be adopted. On roll call, carried unanimously. Chairman Jones indicated that the Com- mittee is still studying the Pioneer Street issue. SPECIAL COMMITTEE REPORTS: O'Harra reported that he attended the last regular meeting of the Hospital Board. A few matters of discussion at the meeting included transfer of $40,000 into the Hospital Building Construction Fund, investigation into the construction of leased office space on the upper part of the Hospital grounds and let'ting bids on landscaping of parking lot area. Considerable discussion followed regarding the interfund transfer of $40,000. It was pointed out that Council action is necessary before the transfer can be made. Haines suggested that the Council meet with the Hospital Board to discuss the matter before any further action is taken. More discussion followed regarding reserves held by the Hospital. City Administrator Boshears indicated he would contact Hospital Admini- strator Huntley to discuss the matter so the Hospital Board can present its reques~ to Council for action. He pointed out that it is u~usual to mak~ this type of interfund transfer at any tim~ Council Minutes December 2, 1969 Page Two other than the beginning of a budget year. He suggested that perhaps this fund could be reactivated at the beginning of the next budget year. Roberts suggested that the Hospital Board be requested to submit a formal request in writing prior to the next Council meeting in order to give the Council time to study the matter. CO~iMUNICATIONS: 1. Letter from Rose T. Robinert appealing Planning Commission action of November 10, 1969 - It was moved by Haines, seconded by Willstatter that a public hearing be set on the matter for December 16, 1969, at 8:45 p.m. On roll call, carried unani- mously. 2. Planning Conm~ission Minutes of November 24, 1969 - It was moved by Haines, seconded by O'Harra that the Planning Commission minutes of the November 24, 1969, meeting be placed on file. Motion carried unanimously. 3. City ~dministrator Boshears read memorandum from Municipal Court Judge Ronald Salter recommending that Ordinance No. 626 regulating the use of public parks be amended. The memo indicated that the present ordinance adopted in 1916 makes provision for a maximum fine of $200 or imprisonment for 30 days. Judge Salter recommended that the maximum penalty be increased to a fine not to exceed $500 or by imprisonment for a period not to exceed 90 days or by both such fine and imprisonment. The memo also requested that reference to "city jail." be deleted. During the discussion that followed, Police Chief Hays suggested that the whole ordinance be reviewed. It was moved by Haines, seconded by Roberts that the City Attorney be directed to draw up the necessary amendment to Ordinance No. 626 for presentation at the next Council session. On roll call, carried unanimously. Mayor McKeen referred review of the requested changes to the Public Service Committee. 4. City Administrator Boshears read a letter from the League of Women Voters informing the Council that the group is in the process of studying City financing in Ashland. The letter indicated that the group would be happy to provide the Council with its findings following completion of the study. 5. City Administrator Boshears read a second letter from the League of Women Voters urging the Council to explore the need for low-income housing in Ashland. (Items 4 and 5 continued following 8 p.m. public hearing.) Council Minutes December 2, 1969 Page Three SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: Continuation of curb, gutter and paving hearing for Oak Court Subdivision - City Administrator Boshears pointed out that the hearing had been continued in order to give staff and the Streets & Traffic Co~nittee time to study methods of assessment. However, a report on the matter is not yet complete in light of some information received by staff following the last me~ting of the Streets & Traffic Committee. It was staff's recommendation that the hearing be continued to January 6, 1970. Some discussion followed. Mr. Tolliver, a property owner in the Oak Court Subdivision, indicated he had directed a letter to Public Works Director Alsing opposing any improvements abusing his property. Following more discussion, it was moved by ttaines, seconded by O'Harra that the public hearing be continued to 8 p.m. on January 6, 1970. On roll call, carried unanimously. Communications Items 4 and 5 continued - It was moved by Haines, seconded by O'Harra that staff be directed to prepare a letter for the Mayor's signature thanking the League of Women Voters for their interest in City financing and requesting the opportunity to review the results of their study. Motion carried unanimously. Item 5 was referred to the Public Service Conmlittee. At this time, City Recorder Barfelt presented two liquor renewal applications for Council action: K & H Enterprises, Minute Market No. 5 at 304 North Main Stzeet and Minute Market No. 6 at 1690 Siskiyou Boulevard. Police Chief Hays recormmended approval of the two applications. It was moved by Haines, seconded by Roberts that the applications be granted. On roll call, carried unanimously. City Administrator Boshears indicated a letter had been received from Mr. Robert W. Voris requesting permission to pave 110 feet of the east end of Cambridge Street without the aid of Bancrofting. The letter indicated he had received an acceptable bid from Rogue River Paving. City Administrator Boshears indicated that some administrative and engineering costs had already been incurred by the City in preparation for paving of the street. Mr~ Voris indicated he would agree to pay the City ~r these costs. Following' considerable discussion, it was moved by Haines, seconded by O'Harra that Mr. Voris' letter be accepted and that the requested work be authorized subject to an agreement between the City Admini- strator and Mr. Voris regarding specific City costs. On roll call, carried unanimously. Council Minutes December 2, 1969 Page Four 2. City Administrator Boshears reviewed the Recreation Commission's request to modify the lease between the City and the Commission which prohibits subleasing of land in the Lithia Springs area and recommending that a five-year extension be granted which would extend the lease between the City and the Commission to June 30, 1978. Considerable discussion followed regarding the five-year extension. Director of Parks & Recreation Eberhart indicated that the Com-- mission's recoimnendation stands as originally presented, with the five-year extension from the end of the preset lease--making a total of eight years. More discussion followed. It was moved by Roberts, seconded by O'Harra that the Council grant the lease modification to the Recreation Commission as requested for the period remaining in the present ].ease of 3~ years plus the five--year extension. On roll call, carried 4-1, with HalDes dissenting. 3. City Administrator Boshears read a letter f~om the Economic Development Administration approving the City's request for pre- liminary disbursement of project funds. The City Administrator pointed out that EDA will be disbursing $614,300--approximately 70 percent of the total project funds. The check from EDA ~hould be received no later than December 10, 1969. New Business: Councilman Haines presented a draft of an ordinance regarding reorganization of the City's Utility Division. Mayor McKeen referred study of the proposed ordinance to the Finance & Property Committee. Ordinances, Resolutions & Contracts: 1. City Attorney Skerry read ordinance setting a public hearing for curb, gutter and paving of Laurel Street for 8:30 p.m. on January 6, 1970. It was moved by Haines, seconded by Willstatter that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Willstatter, seconded by O'}iarra that Ordinance No. 1634 be adopted. On roll call, carried unanimously. 2. Resolution authorizing lease of Cotton mill property in the Industrial Park - Item deferred until December 16, 1969, Cou~cil meeting. There was some discussion concerning a Council study session before the next regular Council meeting to study the zone Council Minutes December 2, 1969 Page Five variance and conditional use permit appeals which will appear on the December 16 agenda. It was Council's feeling that it would be best to wait until after the public hearings to have a study session on the matters. It was moved by O'Harra, seconded by Haines that staff be directed to make arrangements for a larger building in which to meet for the next Council session. Motion carried unanimously. There being no further business, the meeting was adjourned subject to the call of the Mayor. City Recorder 1cr