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HomeMy WebLinkAbout1968-0305 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL March 5, 1968 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor R~chard Neill at 7:30 P~M~ Councilmen Baker, Cortle, Jones Roberts and Ward were present. Councilman Whitham was absent for roll call. At this time, Mayor Neill suspended the regular order of business to introduce Mr. Frank Patrick, from Southern Oregon College, to the Council. He indicated that Mr. Patrick had just recently been appointed as liaison officer between the City Council and the Student Senate at Southern Oregon College, Mr, Patrick will be attending all future Council Meetings~ APPROVAL OF MINUTES: It was moved by Ward, seconded by Baker that the minutes for the last regular meeting of February 20 be accepted and placed on file. On roll call, carried unanimously. It was moved by Baker, seconded by Jones that the minutes of the adjourned meeting oi February 26 be accepted and placed on file. On roll call, carried unanimously. DEPARTMENT REPORTS: None STANDING COMMITTEE REPORTS: A. Finance Committee - no report B. Property & Structures Committee - Chairman Baker stated that at the last regular meeting of February 20, the Property and Structures Committee was directed to study the request for lease of the old Cotton Mill property. Following inspection Of the site by the entire Committee, and discussion of the request for use of the property by committee and staff, the following recommendations were made: 1. That the City decline to enter into a lease with Organa Mineral Products, inco for lease of Industrial Park property. That the Council authorize City Attorney Skerry to draw up a lease with Parsons' Pine Products, Inc~ fox approximately 1½ acres of Industrial Park property containing the old Cotton Mill building. The lease should be provided with additional provisions that will require the lessee to provide a reserve for payment of each year's property taxes in advance and that the option for renewal after the initial year's lease expires be written to allow for revision of lease terms to conform with the anticipated revision of lease policy on the industrial Park property. That the Council request the Economic Development Commission to assume the responsibility for developing a plan for utilization of the Industrial Park p~operty, including recommendations for lease conditions and amounts. ~ouncil ~zn~,~-' -2- March 5, 196 Tha~ City forces be ~ns~r~.cted tu demolish existing buildings on unleased land that are in advanced stages of deterioration and the remaining land cleared of debris. That McGrew Brothers, inc. be instructed to remove all machinery belonging to them presently stored on Cxty property (not under their lease) in order that proper clearing can take place~ It was moved by Ward, seconded by Jones that the report of the Property and Structures Committee be accepted. On roll call, carried unanimously. Following further discussion, it was moved by Wa~d, seconded by Baker that the Council decline to enter ~nto a lease w~th Organa Mineral Products, Inc. for industrial Park propeEny~ ~t was then moved by Baker, seconded by Ward that the City Attorney be authorized to draw up a lease with Parsons' Pine Products, Inc~ On roll call, carried unanimously. It was moved by Cottle~ seconded by Ward that items 3, 4 and 5 of the above said report be adopted and put into effect. On roll call, carried unanimously. C. Public Pfo~ection Committee - no report D. Streets and Traffic Committee - no report E. Utilities Committee - no report SPECIAL COMMITTEE REPORTS: A. Parking Meter Study - no report COMMUNICATIONS: 1~ From Oregon State Board of Health - Certificate of Merit for Ashland Water Department. CLty Administrator Boshears read the letter commending the City o~ AshLand for its line water program, indicating that the City had again this year met standards set forth by the Oregon State Board of Health. City Administrator Boshears also at this time indicated that Mr. A1 Alsing, Director Of Public Works, has been appointed as a member of the Water Works Certification Committee fo~ a five-year term, starting January 1, 1968~ The appointment was made in recognition of the ~lne interest that he has shown an Oregon's voluntary Water Works Operators Certi- fiCatiOn Program~ 2. From Ho A. Merrill - petition requesting continuous parking on Siskiyou Bonlevard, The purpose of this petition was to regain parking on Siskiyou Boulevard. City Administrator Boshears read a summary of the estimated costs for a Boulevard widening pro3ect, enabling parking along each side of the street ~rom the Ashland Fire Station No. 1 southerly to a point where Highway 66 intersects with Siskiyou Boulevard~ Item Noo 1 - Removal - cost of removal of trees, shrubs, curb and sldewalks and earth excavation would total $29,697.46; Etem No~ 2 - Relocat~on - relocation of water and sewer, tra£fic Council Mlnu~ ~s -3- March 5, 1968 signing, electric power poles, signal lights and pedestrian lights would total $10,938~48; Item No. 3 - New Construction - curb and gutter, base rock and asphaltic concrete paving would total $63,239.29. Boshears stated that the cost to Pacific Northwest Bell for pole and line relocation wculd be approxi- mately $30,000.00. Engineering costs would equal 10% of the total project ($13,387.52) and the total cost of the entire project would be $147,262.75. (At this time, Councilman Whitham arrived and took his place at the Council Table.) Following some further discussion regarding the petition, it was moved by Roberts, seconded by Baker that the petition submitted by MI~ H~ A. Merrill be denied. On roll call, carried with Councilman Jones dissenting. SPECIAL AGENDA ITEMS: A. Unfinished Business: None B. New and Miscellaneous Business: 1. Adopt specifications and call for bids on corrigated steel arch - Mountain Avenue. It was moved by Whitham, seconded by Roberts that the specifications be adopted and bids called for on March 18 at 2 P.M. On roll call, carried unanimously. C. Ordinances, Resolutions and Contracts: 1. Resolution authorizing transferring appropriations within a fund. It was moved by Cottle, seconded by Baker that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Cottle, seconded by Whitham that the Resolution authorizing the Budget Transfers be adopted. On roll call, carried unanimously. 2. Ordinance setting a Public Hearing on the vacation of streets - Southern Oregon College area. City Attorney Skerry read the Ordinance setting the Public Hearing for 8 P.M., March 19. It was moved by Whitham, seconded by Ward that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the sQcond reading, it was moved by Whitham, seconded by Baker that Ordinance No. 1554 be adopted. On roll call, carried unanimously. At this time, City Administrator Boshears reminded the Council that the Planning Commission will hold a Public Hearing Monday, March 11, at 8:30 P{M. in the High School English Building on the Sign Code~ Council M~nut~s -4- March 5, 1968 At this time, Dro Robert McCoy asked whether or not any progress had been made with regard to railroad crossings. Clty Administrator Boshears indicated that this matter would be coming up at the next regular Council Meeting~ There being no further business at th~s time, the Council unanimously agreed to adjourn until noon, March 12 for a special Council Meeting. City Recorder SRP