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HomeMy WebLinkAbout1968-0521 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL May 21, 1968 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Richard Neill at 7:30 PoM. Councilmen Baker, Cottle, Jones, Roberts, Whitham and Ward were present. APPROVAL OF MINUTES: It was moved by Whitham, seconded by Roberts that the Minutes of the last regular meeting of May 7 be accepted and placed on file. On roll call, carried unanimously. DEPARTMENT REPORTS: It was moved by Whitham, seconded by Ward that the departmental reports for the month of April be accepted and placed on file. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: al Finance Committee no report b. Property & Structures Committee - Chairman Baker indicated that the Committee had met with regard to the YMCA's request to purchase property owned by the Cemetery Trust Fund. On March 19 the Property & Structures Committee met with the Development Commission and Parks and Recreation Commission. Reports from both Commissions were received. Chairman Baker indicated that after reviewing all materials and reports, the Committee would make the following reco~Lmendations: (1) land at Normal and Homes Avenues location should not be sold to the YMCA. (2) The City offer to make available this property to the YMCA on a 20-year lease, based on the following conditions: (a) A successful fund drive is completed which develops enough funds for the construction of a new YMCA building. (b) Plans for the construction for any facility are ap- proved by appropriate City Staff and City Agencies. (c) A portable or temporary type construction or building be erected. (d) The first year's lease paid in advance. (e) The lease payment is to be based upon 6% of the appraised value established on the property. Baker stated also that the Committee does not feel that improvements made on the property should be considered to reduce the amount of the ~ase. Councilman Jones felt that the City should retain the Cemetery property for Cemetery use, and if leased to the YMCA at this time, the property would he too en- cumbered by the date of expiration. (continued after the 8:00 P.M. Public Hearing) SPECIAL AGENDA ITEMS: Unfinished Business: 8:00 P.M. Public Hearing - Cospan Enterprises, Inc. - appealing Conditional Use Permit. Mr. John Shea, President of Cospan Enterprises, Inc. stated that Cospan was appealing the recent decision of the Planning Commission not to permit a conditional use permit for a car wash to be installed Council Minutes -2- May 21, 1968 behind the Union Oil Station between Highway 66 and Highway 99. Mr. Shea presented sketches of the building and location. He indicated that after much research and checking of various possible locations for the ca~ wash, it was their feeling that this location would be most ideal for their business and for the City of Ashland. They indicated that this type of car wash would be neat in appearance and the noise would be kept at a minimum. There would also be an attendent on duty to maintain the surroundings and to offer complete service and infor- mation to the customer° At this txme, Mr~ Jim Busch, representing the Planning Commission, read an account of the Public Hearing from the Minutes of their last regular meeting. The minutes stated that Mr. and Mrs~ Mackf owners of the Timbers Motel were present and in opposition to the construction of the car wash at this location. Following some discussion, a motion was made by Mr. Dawkins, seconded by Mr. Thorpe that this request not be grantedc The vote was 3 to 1. Mr~ Shea stated that the Planning Commission had granted a similar Conditional Use for a car wash at the same location in July of 1967. Mr. Busch stated that the Planning Commission, since that time, had changed their vlews with regard to a car wash being constructed at this location, At this time, Mrs. Jay Mack, owner of Timbers Motel and Restaurant, indicated that she was in opposition to the car wash. It was her feeling that people using the car wash would cause too much noise. (continued after the 8:30 P~M. Public Hearing) 8:30 P~M Public Hearing Curb, gutter and paving 310 feet of Emma Street. Director of Public Works Alslng indicated that all property owne~'s on the North side of Emma signed the petition, but none from the south side had signed, Those persons speaking in favor of the improve- ments were Mr. and Mrs. Don Wolff, Mr. and Mrs. Gary Christlieb, Mrs. Barbara Sceva and Mr. Fo L. Moore. Those speaking in opposition were Mr, and Mrs Ward Brookwell, Mrs. Ralph Jones; submitting letters in opposition were Marvin Seeman and Mrs. Olive Brookwell. Following some dlscussion, Councilman Baker indicated that it was his feeling that a dead-end street should not be paved until at least 50% of the property owners were in favor, It was moved by Baker, seconded by Roberts that the petition be denied. On roll call, carried 4-2 with Ward and Whitham dissenting. At this time, Councilman Ward moved that the Street Department be instructed to widen Emma Street for public safety. This motion died for lack of a second. ~8:00 P,M~ Public Hearing - Conditional Use Permit continued) Following some further discussion by the Council and Cospan representa- tives, it was moved by Baker, seconded by Cottle that the Public Hearing be continued until 8:00 at the next regular Council Meeting, June 4. On roll call, carried with Councilman Ward abstaining. (Property & Structures Committee YMCA request continued) Following some further discussion, it was moved by Bakers seconded by Whitham that the YMCA request be referred back to the Property & Structures Committee. On roll call, carried unanimously, STANDING COMMITTEE REPORTS: (continued) {ci Public Protection Committee - no report Council Minutes -3- May 21, 1968 (d) Streets and Traffic Committee - Chairman Ward indicated that a petition for curb, gutter and paving of Helman Street had again been circulated by City Staff. The results of the total footage was: affirmative 414' or 12.4% front footage; opposed 2,007.24 or 60.5% front footage; ~ 253' or 7%; neutral 655' or 19.5% front footage. It was moved by Roberrs, seconded by Ward that the request to oil Helman Street be denied~ On roll call, carried unanimously. (e) Utilities Committee - no report COMMUNICATIONS: 1. From Planning Commission - Minutes of last regular meeting. The Council unanimously agreed to accept the minutes and place them on file. At this time, Director of Public Works Alsing indicated that a request from Sam Davis for a proposed road between Granite Street and Strawberry Lane had been approved as being satisfactory by the Planning Commission and they recommended that the request be submitted to the Council for study. It was moved by Cottle, seconded by Roberts that the request be referred to the Streets and Traffic Committee. On roll call, carried unanimously. At this time, Councilman Ward stated he had received a memorandum from Director oi Public Works Alsing with regard to traffic control on a portion of Holly Street. It was moved by Ward, seconded by Cottle that this matter be referred to the Streets & Traffic Committee. SPECIAL AGENDA ITEMS: Unfinished Business (cont'd.) 3. Awarding of bid for asphalt kettle. It was the recommendation of the staff that the bid be awarded to Layton Sales and Supply with the low bid of $815.00. It was moved by Baker, seconded by Cottle that the bid be awarded to Layton Sales and Supply. On roll call, carried unanimously. 4. Awarding of bid for paint striper. It was the recommendation of the Staff that the bid be awarded to Cal-Ore Machinery with the low bid of $604.50. It was moved by Roberts, seconded by Whitham that the bid be so awarded. On roll call, carried unanimously. 5. Staff Report - Council of Governments - City Administrator Gary 5o~hearssubmitted a report to the Council which summarized a previous detailed report. It has been, however, updated following recent discussions with the Council of Governments, Following some discussion, it was moved by Cottle, seconded by Roberts that the written Staff Report be accepted and the City Administrator directed to advise the Steering Committee of the Rogue Valley Council of the conditions under which we are willing to join as set forth in the Staff Report. On roll call, carried unanimously. 6. Award of bid - City Liability Insurance - City Administrator Boshears indicated that the low bidder (Thorpe and Weaver Insurance) was not able to meet all specifications. A telephone poll was conducted to award the bid to the second low bidder (Wiley and Reinholdt Insurance). It was moved by Whltham, seconded by Roberts that the city liability insur- ance bid be awarded to the second low bidder. On roll call, carried unanimously. Council Minutes -4- May 21, 1968 New and Miscellaneous Business: 1~ Presentation o~ Budget Committee recommendations for Fiscal Year 1968-69~ City Administrator Boshears indicated that the Budget Connnittee has approved the budget document and is forwarding it to the Council for Public Hearing dates~ The City Stall recommended that the first Public Hearing be set zo~ June 18 at 7:45 P.Mo This will allow suf- ficient time for necessary publications. The Budget requires two notices and a publication of detailed summaries. It was moved by Roberts, seconded by Whltham that a Public Hearing be scheduled for June 18 at 7:45 P.M. On roll call, carried unanimously. Ordinances, Resolutions & Contracts: 1. Resolution directing City Administrator to issue notice of sidewalk repair. Zit was moved by Whitham, seconded by Roberts that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whirham, seconded by Baker that the Resolution be adopted~ On roll ca~ carried unanimously, 2~ Resolution authorizing Budget Transfers. Following some discussion, it was moved by Roberts, seconded by Ward that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried 4-2 with Cottle and Jones dissenting. Following the second read- ing, it was moved by Baker, seconded by Whitham that the Resolution be adopted. On roll call, carried 4-2 with Cottle and Jones dissenting. 3. Resolution - Consolidation of Economic Development Sinking Fund into General Banking Account. It was moved by Whitham, seconded by Cottle that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, ~t was moved by Baker, seconded by Whitham that the Reso- lution be adopted. On roll call, carried unanimously. 4~ Contract for Audit - Fiscal Year 67-68. It was moved by Baker, seconded by Cottle that the contract be awarded to E. G~ Tischhauser. On roll call, carried unanimously. At this time, City Attorney Skezry indicated that he had prepared a draft of a five-year lease between the City of Ashland and the Parks & Recrea- tion Commission with regard to the Lithia Springs Tract. It was unani- mously agreed by the Council that this draft be teEerred to the Parks and Recreation Commission for study and review. City Attorney Sker~y pEesented an Ordinance renewing the City Business License Tax~ It was moved by Cottle, seconded by Whitham that the rules be s~spended and the Ordinance passed to second reading by title only. On roll call, car~led unanimously. Following the second reading, it was moved by Cottie, seconded by Whirham that Ordinance No. 1562 be adopted. On zoll call, carried unanimously. City AdminlstratoE Boshears, at this time, distributed copies of the proposed amendments to the Plumbing, Electric and Building Codes~ Council Minutes -5- May 21, 1968 Following some discussion, the Council agreed to schedule a study session for Monday noon, June 3 to study the amendments. There being no further business at this time, the Council unanimously agreed to adjourn, subject to the call of the Mayor. SRP