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HomeMy WebLinkAbout1968-0806 REG MINMINUTES FOR REGULAR COUNCIL MEETING ASHLAND CITY COUNCIL AUgust 6, 1968 The regular meeting of the .City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Richard Neill. Councilmen Baker, Cottle, Jones, Roberts and Ward were present. APPROVAL OF MINUTES: It was moved'by Baker, seconded by Jones that the minutes of the last regular meeting of July 16 ~e accepted and placed on file. On roll call, carried unanimously. DEPARTMENT REPORTS: None STANDING COMMITTEE REPORTS: a. Finance Committee - No report b. Property & Structures Committee - No report c. Public Protection Committee - No report do Streets & Traffic Committee - (continued until later in meeting) e. Utilities Committee - No report SPECIAL COMMITTEE REPORTS: There were no Special Committee Reports at this time COMMUNICATIONS: 1. From Southern Pacific Company - Proposed agreement covering improve- ments of Helman Street crossing. City Administrator Boshears stated that this agreement calls for a fifty-fifty sharing of cost of installation of new signals. The City's share for the cost of installation of the gates at Helman Street would be approximately $11,000. He indicated that previously the City of Ashland had filed a complaint on dangerous grade crossings before the PUC in June of 1967. Since that time, detailed studies of various street railroad crossings within the City Limits by the Public Utilities Commission, Railroad officials and Council were made. In March of 1968, the City Council had asked Southern Pacific Company to participate on a fifty-fifty basis for installation of these signals. City Administrator Boshears indicated that there is no money budgeted for this item in the Fiscal 1968-69 Budget, however, completion of the project is estimated to take nine to twelve months. The City of Ashland could enter into an agreement with the understanding that we would budget funds for the work in the next Fiscal Year. Following some further discussion, it was moved by Roberts, seconded by Baker that the matter be referred to the Streets & Traffic Committee and Finance Committee jointly for study~ Carried unanimously. At this time, City Administrator Boshear~ presented another letter to the Council from Southern Pacific Company with regard to a similar type of agreement for the Walker Avenue crossingt It was moved by Baker, seconded by Roberts that this letter also be refer~, red to both the Finance Committee and Streets & Traffic Committee. Carried unanimously. C i Minutes -2- August ~. !5 At this time, Councilman Roberts submitted the name of Mr. Robert O'Harra to fill the vacancy on the Council. He stated that Mr. O'Harra has served as a member of the School Board and served Committees appointed by the Mayor. It was moved by Roberts, seconded by Ward that Mr. O'Harra's name be submitted to the Council for election to serve the interim term exist- ing on the Council. On roll call, carried unanimously. It was moved by Baker, seconded by Roberrs that the nominations be closed, and the appoint- ment of Mr. Robert O'Harra confirmed. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: a. Unfinished Business 1. Award of bid - street paving. Director of Public Works Alsing indica- ted that the successful bidder was Concrete Steel Corporation with the low bid of $26,578.00. This bid would include curb, gutter and paving of the following streets: Catalina Drive, Hope Street, Orange Street, Taylor Street and Terrace Street. Following some discussion, it was moved by Roberts, seconded by Baker that the bid for street paving be awarded to Concrete Steel Corporation and that the street assessments be levied on an equal pro-rata basis. On roll call, carried with Councilman Jones dissent- ing. At this time, Mr. Ed King, 62 Dewey Street, inquired as to when East Main Street at the railroad crossing would be paved~ Director of Public Works Alsing indicated that the work would be started in the next few weeks~ 8:00 P~M. Public Hearing - curb, gutter and paving of Pinecrest Terrace. City Administrator Boshears stated that an Ordinance setting a Public Hear- ing calling for curb, gutter and paving of a portion of Pinecrest Terrace was passed by the Council at their last meeting. Over 50% of the property owners, representing 50% of the frontage, signed the petition. At this time, Dr~ E. C. McGill indicated that he was in favor of the petition for curb~ gutter and paving, but it was his feeling that the paving should be extended beyond his property line to the end of the Hoffman property~ He felt that if this section were not paved at this time, It would never be done. There was some discussion at this time as to whether the City could assess the property across from Hoffman's, belonging to Mr. A. L. Knight. The property is extremely steep and there was some question as to whether it was useable for building sites. Dr. McGill indicated that a petition was first circulated to pave that portio]~ of Pinecrest from the Armson property up to Woodland Drive. Then, another petition was circulated to include the rest of Pinecrest Terrace to the Hoffman property line. McGill indicated that he had not been contacted with regard to the second petition, He requested that the Council postpone any action on this petition at this time, and bring it up again at their next regular meeting. He indicated that since he had not pre- viouslybeen contacted, he would like to have time to discuss the petition with the other property owners involved. Mr. James Armson, 920 Pinecrest Terrace, felt that this petition should be acted on at this time, since over 50% of the property owners had signed the petition in favor of curb, gutter and paving. Following much discus- sion~ it was rl~oved by Baker, seconded by Cottle that the rules be suspended an~ the i~r~inance ordering in curb, gutter and paving for a port3on of Pinec~sc Terrace as petitioned from the Southwest corner of Lot 8 of the Casa ~ia~rona Subdivision approximately 700 feet. be passed to second Minutes -3- August 6~, 19~8 reading by title only. On roll call, carried with Jones dissenting. Following the second reading, it was moved by Cottle, seconded by Ward that Ordinance No. 1571 be adopted. On roll call, carried with Jones dissenting. 3. Award of bid for backhoe - Cemetery Department~ City Administrator Boshears stated that the apparent low bidder did not meet the specifi- cations and recommended that the bid be awarded to the Bray Equipment Company with a bid of $6,495. It was moved by Ward, seconded by Roberts that the bid be awarded to Bray Equipment Company. On roll call, carried unanimously. (Street & Traffic Committee report continued) At this time, Mr0 Donald Pinnock, representing Karl ©eser, requested a vacation of an area approximately five feet wide and the length of the ser- vice station building. He stated that in years past, the City granted Mr. Oeser the right to extend the service station building beyond his property onto City property. He indicated that Mr. Oeser is now selling the property and one of the conditions of the sale is to vacate this strip of City owned property which the ~t~tion is located, at 345 Lithia Way. Following some discussion, it was moved by Ward, seconded by Jones that the property remain as a permissive use (limited to use of concrete structure as it now exists) until such time as the City requires use of the property, giving the property owner one year's notice. On roll call, carried unanimously. At this time, Mr. Donald Pinnock also requested thaE the Council grant perm!ssion to paint 100% on th~ downtown sidewalks for the Ashland-Talent United Fund Drive kick-off campaign. The Council unanimously agreed to authorize this action. At this time, City Administrator Boshears presented a letter from Mrs. Velna Reiten, 95 Coolidge, representing the Southern Oregon Society of Artists requesting that meters adjacent to the park entrance be covered August 10 and 11 during the Greenwich Village Art Show. It was moved by Baker, seconded by Roberts that the request be authorized. Carried unanimously. b. New & Miscellaneous Business: 1. Adopt specifications and call for bids ~r two sedans and one station wagon. City Administrator Boshears stated that all three are budgeted items, the two sedans are for the Police Department, replacing two 1966 Dodge sedans. The wagon replaces the City Administrator's 1964 Dodge sedan, which has been fully depreciated. He indicated that trade-ins will be provided for all three vehicles. It was moved by Baker, seconded by Ward that the staff be authorized to call for bids on two sedans and one station wagon. Carried unanimously. 2. Adopt specifications and call for bids on miscellaneous water works items. These items are budgeted and include cast iron pipe, cast iron valves, fire hydrants, brass ~ttings, cast iron fittings and valve vaults. It ~as n~oved by Baker, seconded by Roberts that the staff be authorized to ca]i. fo.r bid,~~ On roll call, carried unanimously, Minutes -4- August 6, 196~ 3. At this time, the Year-End Financial Report was presented to the Council for their information. co Resolutions, Ordinances & Contracts: 1. Resolution authorizing Budget Transfer for Ordinance Codification. City Administrator Boshears indicated that $6,000 was budgeted in Fiscal 1966-67 for the codification. However, the compilation was delayed and the money was not expended. The item was not re-budgeted for Fiscal 1968 or 69° Upon receipt of the billing for the codification program in late June, it was necessary to make arrangements for transfer of funds within the General Fund to cover the payment to the League of Oregon Cltles for codification. It is anticipated that the finished document will be available in Spetember. It was moved by Cottle, seconded by Jones that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second read- ing, it was moved by Baker, seconded by Jones that the Resolution be adopted. On roll call, carried unanimously. 2. Ordinance vacating Brookview Subdivision. City Attorney Skerry read the Ordinance setting a Public Hearing for 8:00 P~M., September 17. It was moved by Ward, seconded by Baker that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Jones that Ordinance No. 1572 be adopted. On roll call, carried unanimously. 3~ Ordinance leveying Special Benefit Assessments for curb, gutter and paving. City Attorney Skerry presented the Ordinance. Following some discussion regarding the City's assessment policy, it was moved by Cottle, seconded by Baker that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried with Jones dissent- ing= Following the second reading, it was moved by Ward, seconded by Roberts that Ordinance No. 1573 be adopted. On roll call, carried, with Jones dissenting. At this time, it was moved by Cottle, seconded by Jones that the matter of reviewing the City's assessment policy be referred to the Streets and Traffic Committee for study. On roll call carried, with Ward dissenting. 4. Ordinance setting a Public Hearing for annexation of property on Clay Street - Dr. Carl Spencer. City Administrator Boshears presented some background information on this matter, in that the Planning Commission unanimously recommended that the Council annex said property. The property consists of approximately 22 acres lying between the railroad, Clay Street and Highway 66. He stated that water, sewer and electric utilities are currently available at the site. The intended use of the property would be for a mobile home par, and rezoning would be necessary after annexation. At this time, Ciy Attorney Skerry presented the Ordinance setting a Public Hearing for 8:00 P.M. September 3. It was moved by Ward, seconded by Roberrs that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second ~ea~ing, jet was moved by Cottle, seconded by Wal'd that Ordinance No. 1574 be adopted. On roll call, carried unanimously. ~ .... il Minutes ~5- August 6~ 1968 At this time, Mayor Neill submitted the name of Mrs. Donald Cleaver for appointment to fill the vacancy on the Charter Revision Committee. It was moved by Cottle, seconded by Roberts that the appointment be con- firmed. On roll call, carried unanimously. 5. City Attorney Skerry presented a Resolution indicating the City of Ashland's desire to join the Rogue Valley Council of Governments subject to certain changes in the revised proposed Charter Agreement. The two changes were listed in the Resolution. It was moved by Cottle, seconded by Roberts that the rules be suspended and the Resolution passed to second reading by title only. Following the second reading, it was moved by Cottle, seconded by Baker that the Resolution be adopted and a copy for- warded to the Jackson County Court. On roll call, carried unanimously. 6. Sign Ordinance - It was moved by Baker, seconded by Cottle that a Public Hearing on the Sign Ordinance be scheduled for 7:30 PoM., September 10 in the High School English Building. On roll call, carried unanimously. At this time, the Council scheduled a study session for Monday evening, August 12 at 7:30 P.M. There being no further business at this time, the Council unanimously agreed to adjourn, subject to the call of the Mayor. The Mayor then announced there would be a meeting of the Council on Friday, August 23 at 12 noon. City Recorder SRP