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HomeMy WebLinkAbout1968-0903 REG MINMINUTES FOR REGULAR ~EETING ASHLAND CITY COUNCIL September 3, 1968 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Pro-tem George Jones. Councilmen Baker, Cottle, Roberts, Ward and O'Harra were present. Mayor Richard Neill was absent. APPROVAL OF ~INUTFS: It was moved by Ward ~conded by Baker that the minutes of the last regular meeting ~nd the two adjourned meetings be approved and placed on file. Carried unanimously. DEPARTMENT REPORTS: Departmental reports for the month of July - It was moved by Cottle, seconded by Ward that the departmental reports for July be approved and placed on file. Carried unanimously. STANDING COP~ITTEE RFPORTS: a. Finance Committee - No report b. Property & Structures Committee - No report c. Public Protection Committee - No report d. Streets & Traffic Committee - No report e. Utilities Committee - No report SPECIAL COMMITTEE REPORTS: There were no special committee reports at this time. CO~qUNICATIONS: lo Letter from Ashland Y.M.C.A. requesting temporary advertising in Plaza area. O'Harra pointed out that this had been done in the past for football games, etc. After further discussion, it was moved by Baker, seconded by Roberts that the request be approved. Carried unanimously. 2. Letter from Pacific Northwest Regional President of NAHRO expressing thanks for hospitality at recent meeting. Letter was included ~or Council information only. 3-a. Letter from R, L. Ridinger requesting waiver of improvement of donated street. Mr. Ridinger indicated in his letter that he will donate the right of way to the City; however, he cannot afford to pave and curb the street. The Planning Commission had previously indicated that it would be favorable to minor land partition if the City would accept and approve this action. After some further Council Minutes Page 2 September 3, 1968 discussion, during which the Public Works Director presented a sketch which showed some lots adjacent to the property in question, Baker moved that the recommendation of the Planning Commission be confirmed- O'Harra seconded the motion. Roll call carried unanimously. 3-b. Letter from L. E. Wenaus appealing the action of the Planning Commission in refusing variance request regarding addition to present trailer home. This action was dated August 12, 1968. Mr. Wenaus now requests appeal to the Council regarding this action. Following some discussion, it was moved by Baker, seconded by Roberts that a hearing for said appeal be set for 8:15 P.Mo, September 17, 1968. Carried unanimously. SPECIAL AGENDA ITEMS: a. Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING - A Public Hearing regarding the annex- ation of Dr. Carl Spencer's property on Clay Street was held. Following reading of the ordinance by City Administrator Boshears, discussion was entered into regarding the property, which is located between the railroad tracks, Highway 66 and Clay Street. The Public Works Director presented a map of the subject tract to the Council. Dr. Spencer indicated that_he would not curb and pave his d0natedland for limited~acce~ roacL The Planning Commission had previously indicated that the land would be used as a mobile home site if it were annexed; and, therefore, the request is considered to 'be compatible with the Planning Commission. Discussion continued regarding the future availability of water, sewer, etc., for the City of Ashland. After second reading of the ordinance by City Administrator Boshears, Cottle moved that the ordinance be adopted. However, discussion was resumed regarding the adaptability of this property to a mobile home complex. At this time~ Cottle withdrew his motion and Dr. MacCraken pointed out that the land looked like the kind of area that would fit very well into a mobile park complex. Following completion of the discussion, Cottle again moved that Ordinance No. 1575 be adopted, O'Harra seconded the motion. Roll call carried 5-1 with Jones dissenting. Dr. MacCraken then indicated that there will be a meeting on Se'ptember 4 with the County Planners concerning a street complex. The Planning Commission is very interested in the provision for a future in this area. Planning Commission Minutes - Minutes of last regular meeting. It was moved by Cottle, seconded by O'Harra that the minutes be approved and placed on file. Roll call carried unanimously. COMMUNICATIONS: (Cont'd.) 4. City Administrator Boshears presented a letter from E. C. McGill protesting potential assessment of 100 feet of curb, gutter and paving of his property. Following slight discussion, it was moved Council Minutes Page 3 September 3, 1968 by Cottle, seconded by Roberts that the letter be accepted and placed on file. The matter should then be referred to the City Attorney for any further action. SPECIAL AGENDA ITEMS: (Cont'd.) a. Unfinished Business: 2. Award of bid - water works materials. City Administrator Boshears indicated that some of the dealers bid for only two or three items. After some discussion, Roberts moved that low bids be accepted, Cottle seconded the motion. Roll call carried unanimously. City Administrator added a new item to the agenda concerning the awarding of bids for the demolition of the Hathaway Cafe, Y~M.C.A building, and the old Stiles home. The apparent low bid was $1,550 as opposed to high of $3,390. City Administrator Bosheats pointed out that only two bids were received; however, b~ds were actually sent to six dealers. After some discussion, Cottle moved that bid be awarded to lowest bidder, Howard/Westguard~ Baker seconded the motion. Roll call carried unanimously. 3. Extension of bid opening for three ~ehicles, Manu~actu£es indicated that they could not give the City prices until the last week in September. The City is, thereforef asking that the Council approve bid openings for 11 A.M~ on October 11 in order to give all dealers an opportunity to bid on the vehicles. Cottle moved that bid openings be extended until that time, O'Ha~ra seconded the motion. Carried unanimously. 4. Staf~ recommendations for agreement w~th Talent Rural Fire District. This matter was discussed a month ago at a regular Council session and then agaln at a study session. The Public WorKs Director studied the problem further at the Council's direction. As a result, the staff recommendation is that the City prepare an agreement that outlines points which were discussed previously. They are as follows: ~1) Talent Fire District be allowed the use of certain fire hydrants on the periphery as mutually agreed upon. (2) No charge be made for water used and water used during emergency fire control operationsf but that water used for other than actually fighting fire, such as the filling of tank trucks for training purposes or refilling of tank trucks when leaving a fire, that water be purchased at the City's bulk rate. (3) Talent Rural Fire District be billed a standby fire protection rate for the hydrants as set forth in the water ~ate ordinance. This amounts to $2 per month for this service. (4) Talent Rural Fire District be instructed by our Fire Department in procedures adopted by the department in use of our hydrants. Council Minutes Page 4 September 3, 1968 O'Harra questioned the p~actlce oi serving someone outside the City at such a small charge, while charging citizens of Ashland for each hydrant. City Administrator Boshears indicated that this small charge takes care of the maintenance of hydrants and the City considers it a special service to the Fire District. After fdrther discussion, Bakez mo~ed that staff be lnstLucted to draw up an agreement with Talent Rural Fire District and return it to Council later as outlined, O'Har~a seconded the motion. Carried unanimously. b. New & Miscellaneous Business: 1. Appl~cation for liquor license - Lithma Grocery. Police Chief Hays pointed out that approval by the Police Department would be granted pending the return of FBi prlnts~ After slight d!sc~.~.oz~: i,4a~Cs~,,,,e,~ u?l~t rh~ ~pi/,:.,~n be dppro~ed, Cottle seconded the J!ot~oa. Ca£iled ~fianlf[,otlsLy 2. Call fo~ b.ds ior Street Department compressor Public Works Director kndxcated that new compressor would replace a 1955 Worthington Compressor which is presently in very poor condition. The City plans to Erade in two old compressors and purchase a new one at a cost of approximately $2,800~ Cottie mojed that the staff be instructed to prepare planned spec~fLcations, Roberrs seconded the motion. Carried unanimously. Bad openin9 date has been set for Friday, September i3, L968, at il AM. c. Ordinances, Resolutions & Contracts: City Adm~nistrator Boshears presented a Lesolutlon to the Council which expressed to Mr. En~etL Whitham the appreciation of the Common Council or the City of Ashland for h~s ouustanding service as a City Counc~iman and wishing him success in the future. Ward moved that the rules be suspended and resolution be passed to second reading of title only. It was moved by Baker and seconded by Cottle that resolution be adopted. Roll call carried unanimously. Ward called a 3oint meeting of the Finance Committee with the Street & Traffic Committee to immediately follow the regular Council meetmng. There being no further business, the meeting was ad3ou~ned subject to the call of the Mayor Pro-tem. City Recorder LCR