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HomeMy WebLinkAbout1968-0917 REG MINMINUTES FOR REGULAR COUNCIL ~EETiNG ASHLAND CITY COUNCIL September 17, 1968 The regular meeting of the City Council was held in the Councll Chambers of the C~ty Hall on the above date. The meeting was called to order by Mayor Richard Ne~ll. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Baker, seconded by Ward that the minutes oE the regular meeting of September 3, 1968, be approved and placed on fileo On roll call, carried unanimously. DEPARTMENTAL REPOPTS: Departmental reports for the month of August~ It was moved by Ward, seconded by Jones that the depart~ntai reports for the month o£ August be approved and placed on file. Carried unanimously. STANDING COMMITTEE REPORTS: a. Finance Committee - No report b. Property & Structures Committee - No report c. Public Protection Committee - No report d. Streets & Traffic Committee The Streets & Traffic Committee met on September 3, 1968, immediately following ~e~ular Council meeting to d~scuss crossing gates at Helman Street. Matter to be discussed later under Ordinances, Resolutions &Contracts. e. Utilities Committee - No report SPECIAL COmmITTEE REPOPTS: There were no special committee reports at this time. COMMUNICATIONS: 1. Letter from Northwest Railway Travel Association requesting that the City of Ashland join with other cities mn protesting the removal o~ the Southern Pacific "Cascade." The letter indicated that varmous railroads are going to great lengths 5o try to eliminate the Cascade runs; they have contmnually let the service drop in an attempt to do this. A~ter some discussion, Roberts moved that the letter be accepted and placed on ~zie with no further action because it ms doubtful that a lette£ ~om the City of Ashland would have any effect on the Iinal outcome, O'Harra seconded the motion. At this t~me, Baker added that he thinks that the City should do all in mts power to retain the Cascade. After ~urther discussion, Roberts w~thdrew his orzginal Council Minutes Page 2 SeptembeE i7, 1968 motion. Baker moved that the City staff be directed to write a letter to Southern Pacific Company protesting the removal of the Cascade, wrth copies going to Senators Morris and Hatfield. Jones seconded the motion~ Carried dnanlmously. 3. From Ashland Plannrng Commission - minutes oI September 9, 1968, regular meeting. a. City Administrator Boshears called to the Councll's attention that the Planning Commission unanimously recon~ended that the Council make a zone change from Highway 66 to Tolman Road--changed from industrial to commercial zoning. The proposal provides for a shopping center to be developed in that a~ea, with ~an Vleet & Associates handling It. A£~er some discussion, it was moved by Cottle and seconded by 3ones that a public hearing be set for October 15, 1968, at 8:00 P~M. Carried unan~mously~ 4. Petition to curb, guE~e~ and pave Helman Street. C~ty Administrator Boshears read tlnle oE pet~tion. A£ter brief discussion, the ±oilowing peEsons indicated their v~ews on the paving of Helman Street: Mr. Jack Newton - Indicated that Quiet Vj_llege ~s the largest subdivision in Ashland, Since the City spent a great deal o~ money constructin9 a new school in that azea, it would seem logical that the street leading to the school should be paved~ It ~s definitely in the public ~nterest ~hat the CLty take steps to ~nsufe the paving o~ this road° Mr. Jack Willlams .- One ot ma3o~ property owners in the area, indicated that he cannot aZtoid paving th~s alea. fie purchased the land Ior a greenhouse and does not want his taxes to go up Mr. Sidney Ainswo£th Spoke on behal~ of the property owners on Helman Street who ~a~or pavmn9 of the zoad. He indicated that these people are seeking a solution whereby the City could step in and pa~e the street because is appears to be in the best interest o± the people. Th~s is the kind of matter that should be referred to a commLttee for study, mn ordez to determine if the City can pay ~or a large part of the improvement. Matter to be continued after 8:00 P,M. Public Hearmng. SPECIAL AGENDA iTEMS: a. Un~inmshed Business: 1. 8:00 P.M. PUBLIC HEARING vacation ox Brookvmew Subdlvzslon, City Administrator Boshears read ordinance fegardLng above. City Attorney Skerry pointed out that the Council had dlscussed this matter rather thoroughly when petition was fmrst presented. He also indicated that all legal requirements have been met. After some discussion, Lt was moved by Baker and seconded by Jones that the rules be suspended and ordinance passed to second reading of tztle only. On roll call, carried unanimously. Council Minutes Page 3 September 17, 1968 Following the second reading, by O'Harra that ordinance be unanimously. it was moved by Ward and seconded accepted. On roll call, carried COMMUNICATIONS: iCont'd.~ 4. Helman Street petrtlon continued. D~scusslon continued regardIng the question of Helman Stieet being an arterial and the use o£ general funds to finance the paving of this street. Matter to be continued after 8:15 P.M. Pubilc Hearing. SPECIAL AGENDA iTEMS: a. Unfinished Business: 2. 8:15 P.M. PUBLIC HFARiNG - appeal or denial oz ~aLiance to the trailer ordinance 624½ Pa~k S~eet~ The Plannrng Commission had previously reviewed request of variance ~rom Mr, and M/s. Wenaus who requested permission to enclose a wooden deck area and connect it to their trailer. Their request was denied by the Planning Commission by unanrmous vote. The Wenauses have appealed this to the Council and are requesting that the Councli consider allowing them to improve Lhe~.~ p~operty by encloslDg this partition. A~ter further discussion, ~t was moved by O'Ha~za and seconded by Ward that the variance be granted. On ~oli call, c~fried unanimously. CO~LMUNICATiONS: /Cont'd!, 4. Helman Street petitmon continued. It was pointed out that if Helman Street ms paved by the City, many citizens who think that they live on arterials will also want the City to pave their street. After some further discussion, it was moved by Cottle and seconded by O'Harra that this matter be referred to the Streets & Traffic Committee for ~urther snGdy. If any outside help is needed, perhaps the school board or the County could be or some assistance. At this time, Mr. Jack Newton ~nd~cated that a stop sign is needed at the corner of Helman and Nevada Streets. it was moved by Cottle and seconded by O'Harra that City crews be mnstructed to construct a stop sign at this location. Carried unan~mousiy. 5. Petltion requesting reduction in wmdth oi E~a Street paving. City Adminmstrator Boshears indIcated that the City has recezved a petition from four prope.;ty owners on E~a Street requestmng that the City change existin9 width from 36 to 32 ±eet, curb to curb. They felt that a substandard width street would ease the problem of especially steep driveways. During ~urther discussion, Mr. Ward Brookwell spoke on behali of his mother, who owns property on E~$~a Street and favored the reduction of the width of Emma Street. Lt was mok~ed by Baker and seconded by O~that the City proceed wmth street construction as originally planned. On roll call, carta.ed 4-1 with Jones dissenting and Cottle abstaining. Council ~lnutes Page 4 September 17, 1968 SPECIAL AGENDA ITE~%S: a. Unfinished Business: 3. Award of bids for Public Works compressor, Six bids were received, with apparent low bid from Cal-Ore Machinery, net price - $2,688.50~ On roll call, carried unanimously. b. New &Mlsceilaneous Business: i. Adopt specifications and call for bids for 1969 pickup Community Hospital. Matter was deferred until later date. c. Ordinances, Resolutions & Contracts: 11 Resoltuion authorizing submission of application Lo DHUD for open space land grant Plaza Area. The mattel has been discussed with tl~e Development Commission and received approval, as well as the approval of nhe Park Commission and the Planning Comnlssion. Councll's resolution is required before application can be submitted. Development Coordinator Soderberg outlined redevelopment program. He discussed flnanclng of the project and indicated that the program has received the support of many of the property owners and merchants. ~t was pointed out by City Admin~.strator Boshears that the project as presently proposed will not require additional budgeting for the next fiscal year. After further discussion it was moved by Cottie and seconded by O'Harra that the rules be suspended and resolution passed to second reading oL u~nle only. On loll call, cartled 5-i with Jones dissenting. Following the second reading, ~L was moved by Cottle and seconded by Baker that resolution be adDpted. On roll call, carried 5-1 with Jones dissenting, 2. Resolution auEhorlz~ng signing of aQfeement with 6outhem Pacific Railway for installation of grade crossing gates on Helman Street~ City Attorney Skerry Indicated thaE the City had submitted proposed contract and basic design Ior the construction of gates on Helman Street. However, an estimation will not be drawn up until the City signs the agreement. A~ter some discussion, it was moved by Cottle and seconded by Jones that rules be suspended and resolution passed to second reading of title only~ On roll call, carried unanimously. Following second feadlng, it was moged by Cottle and seconded by Roberrs that resolutxon be adopted. On roll call, carried unanimously 3. Resolution authorizing signing of agreement with Talent Rural FlEe District regarding emergency use o~ hydrant water. Matmet deferred until later date. Bids were opened on Airport Apron Pro3ect on Sepzembef i6, i968. Two bids were received, with apparent low b~d by M~ C. Llninger & Sons at $14,859.60. Start recommendation ~s that award of b~d be made subject to receipt of authorization and iundlng irom FAA. Funding w~ll take place prior to September 30, 1968. it was moved by Ward and seconded by Baker that bid be awarded to low bidder sub3ect to the above condlt2ons. Carried unanlmously~ Council Minutes Page 5 September 17, 1968 At this time, a study session was scheduled for Council and for September 23, 1968, at 12 noon to review proposed sign ordinance. There being no further business, the meeting was adjourned, subject to the call of the Mayor. staff City Recorder LCR