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Home My WebLink About1968-1001 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL October 1, 1968 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Richard Neill at 7:30 P.M. Councilmen Baker, Jones O'Harra and Roberts were present. Councilmen Cottle and Ward were absent. APPROVAL OF MINUTES: It was moved by Baker, seconded by Roberts that the minutes of the last regular meeting of September 17 be accepted and placed on file. Motion carried unanimously. DEPARTMENT REPORTS: None STANDING COMMITTEE REPORTS: a. Finance Committee - None b. Property and Structures Committee - None c. Public Protection Committee - None d. Streets and Traffic Committee ~ The Streets and Traffic Committee met on October 1, 1968, at 12 Noon to discuss the following items, which are included with recommendations on the Streets and Traffic Committee report of October 1, 1968: (1) Helman Street paving - This matter was discussed in detail and the following recommendation was made: Improve- ment of Helman Street should commence as soon as City crews can work it into'their schedule to provide storm sewers and graded walkways along one side of the street. Curb, gutters and oil mat treatment should be ordered in by the Council with abutting property owners to be assessed the full cost of these improvements. (2) Parking Meters - After considerable discussion regarding the parking meter policy, the following recommendation was made to the Council: All parking meters, including posts, should be removed in the downtown area and that between Lithia Way and Main Street from the Plaza to Third Street be designated and enforced as "two-hour time limit" parking. The staff should be instructed to revise the present parking ordinance accordingly and present a detailed plan showing locations of short-time limit zones, loading zones and other restricted area. The Ashland Business Association and the Chamber of Commerce should be urged to encourage the property Council Minutes -2- October 1, 1968 owners and merchants of the entire downtown area to require their employees to park vehicles outside the time limit area to assure providing on-street parking for shoppers and visitors~ Increasing parking fines for over parking was also discussed~ After some further discussion, Baker moved and Roberts seconded that the report of the Streets and Traffic Committee be accepted and placed on file. Motion carried unanimously° e. Utilities Committee - None At this time, Baker brought up the matter of Helman Street paving° After brief discussion, it was moved by Baker and seconded by O'Harra that City Attorney Skerry be instructed to draw up proper ordinance to be presented at next Council session and set hearing date on Helman Street matter. Date of hearing is November 12 at 8 P.M. At this time, O'Harra indicated that some decision should be made regarding parking meters. After further discussion regarding this matter, Baker moved and jones seconded that the recommendations of the Streets and Traffic Committee regarding parking meters be implemented as soon as possible, Clty Administratrator Boshears indicated that we received a letter from the Chamber of Commerce recommending removal of the parking meters and setting up time limit zones. After further d~scussion, the roll call carried unanimously, City Attorney Skerry requested that the Council instruct the sta£f to come up with a recommendation as to the two-hour time zones. Baker commended the Streets and Traffic Committee on an excellent report to the Council. SPECIAL COMMITTEE REPORTS: None COMMUNICATIONS: 1. Letter from Wendell Wyatt thanking the City of Ashland for its interest in the Cascade runs and indicating that he is very much interested in the matter and will do whatever he can to assist. 2. Letter from Department of Housing and Urban Development regarding City of Ashland Lithia Park EXtension Pro3ect. The letter indicated that our application is presently being reviewed and we will receive word of their decision within 90 days. The letter also indicated that it will be p~ssible to fund only those applications that meet all the standards set forth in the program. Although no Council action is needed at this time, certain details regarding relocation, etc., still need to be worked out. Council Minutes -3- October 1, 1968 3. Letter from L. C~ ireland requesting waiver o~ license and bond to hold dances at the Grange Hall~ A program for Friday night dancer kas been initiated for senior citizens in the area. City A~.orney Skerry indicated that the only time a license is required at all is ~or public dances- Jones moved and Roberts seconded than the request be granted~ Motion carried unanimously. At this time, City Administrator Boshears indicated that two letters concerning the Llthfa Park Extension Project and the Ashland Area S~nltary Landrill Study have gone to the Rogue Valley Council of Governments requesting thaE they consider the applications and forward them on to the governmental agencies recommending approvai~ No Council action is needed~ bi~t ~t sho~]d be no~ed that all proper pro~ed~-~ ~.,~= ~en ~o!~owed Mayor Ne~],] pointed out that the RVCG w~![ ~pprove o,~c appl~on for L~thia Pa~Ik as soon as a Board of Directors Is elected and the application will be the ~rst matter on the RVCG ~genda at the next meeting° SPECIAL AGENDA iTEMS: b. New & Miscellaneous Business: 1, Adopt specifications a~d call ~o~ bids on three pickups. One pickup is for the HospLtal Department and will ~eplace a 1957 Chevrolet- The P~bll~ Works, Engineering Division and the Streets Division will ~tl].lze the other one-half ton pickups. Both have trade-ins ~hat will be available~ O'Harra moved and Jones seconded that we accept call for bids to be opened on November 8 at ]l A~M Roll call carried unani- mously. 2. Application for relocation of liquor license for Minute Market No. 5. Police investigation indicated that everything is in order. After brief d~scuss~on~ it was moved by Roberts and seconded by O'Harra that the application be granted= Motion carried unanimously~ c. Ordinances, Resolutions & Contracts: 1. Resolution authorizing signing of agreement w~th Talent Rural Fire Distr~ct regarding emergency use of hydrant water~ After some discussion regarding the original request from Talent Rural, Chief Swink recommended that this request not be approved because it would create many additional problems for the Ashland Fire Department. At this time, City Attorney Skerry read the agreement to Council and indicated that because there may be some confusion and/or suggestions from Talent Rural regarding the agreement, we will submit it to them for their review and signature and have it returned to us~ 2~ At this time~ C~ty Administrator Boshears indicated that he was contacted by Mr~ Bob Corbett of Standard 0il Company regarding our interest ~n either purchasing or leasing the property at the corner or F~rst and Ma~n Streets, The City has been given the first opportunity to utilize ~his property and some decision Council M,~nutes -4- October 1, 1968 should be made by the Council regarding this- After some ~urther discussion, it was mo~ed by Baker and seconded by Roberts that the matte~ be refer~ed to the Development Commission for investi- gation and reconmLendat~on~ Motion carried unanimously 3. City Administrator Boshears brought dp the proposal zrom the Economic Deve)opment Adm~n~s~rat~on ~regarding Ilnanc~al assistance that may be a~al~ble to ~he City o~ Ashland for the Shakespeare Project. ~e pointed ,,~ut hhat since Jackson County has been designated as an economically depressed area, Ashland stands a ~efy good chance o~ recelu~ng some type oL financial assistance zrom EDA~ C~ty Administrator Boshears said that he had contacted the Seattle office regarding the matter and was encooraged to proceed with plans zor the pzojecto He pointed out that ~t !s a fairly fap~d type 9L program because it ~s trying to st~r up the economy ~l the depressed e[ea %n question~ I± we apply under ~hls EDA ~I~nd~q9, ]~ w~il be possible to hdve Complete ~heat~e complex coa!pleted next summer, znclu~n9 a]i necessary parking and street work ad3~cent to the theatre. in co~i~espo~de~ce i~!~m Mr Fhom~s Current~ he indicated that he w~l] schedule a pfe-app~lca~on conlerence with City Administration. ~z the Council wants to proceed~ Mr~ Current will send dowD ~ Uesm oI people t~ Look at the project to determine in ~ meets al! standaids neressaIy Ior EDA iunding After luf~ef discussion. 1~ was moved by Roberrs and seconded by Bakez thet the Council ,~j'~hor~ze the City Admlnlstcatol to efocee~ w~h £hllthef Ln~estl~atlon OI the program Roll e~:i! ~r~ed unanimously 4. At this t~me, City Att;}~ney Skes'ry brOu§~t up the matter o~ an assessment o/dlrlaPce O~ 8ell~k~w The City Recorder was ~nstructed to zlle ~e~u~red Do{/ce oi assessment to the property owners ingoluet. Ax~ez some discussion. 3+L was mcl~ed by Baker and seconded by Robeits that noLlce be sent ~o the property owners in the Bellgzew axed concerning property assessment. Roll call carried unanimously. City Administrator Boshears ~niormed the Council of the League of Oregon Cities ConLerence to be held NoUember 1~, 18 and 19. He instructed ~n~erested persons to contact the City Adminzstrator's Office within the next week or so ~n nEdeL to secure room reservations! Discussion continued regarding setting a dare tof a study session on the proposed s~en ordinance. it was decided that Wednesday, October 9, 1968, at 12 Noon be set ~or the hearth9 and the proper persons iniormed of the meera_ng There being no ±urther bus~ness st this tzmei the Council unani- mously agreed to adjourn. subjec~ to the ca]] of the Mayor. City Recorder 1cr