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HomeMy WebLinkAbout1968-1203 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL December 3, 1968 The regular meeting of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Neill at 7:30 PI, M, Councilmen Cottle, Jones, O'Harra, Roberts and Ward were present. Councilman Baker was absent. APPROVAL OF MINUTES: It was moved by O'Harra, seconded by Jones that the minutes of the last regular meeting of November 12, 1968, be accepted and placed on file. Motion carried unanimously~ DEPARTMENT REPORTS: None STANDING COMMITTEE REPORTS: a. Finance Committee - no report b. Property & Structures Committee - no report Public Protection Committee - no report d. Streets & Traffic Committee Ward gave the following report of the Streets & Traffic Committee meeting of November 22, 1968: Following complete reading of the report and recommendations of the Streets & Traffmc Committee, some questions were raised regarding a request ~rom the State Highway Department asking if the City ob3ects to the issuance o~a permit that would allow Papadis Transfer and Storage to operate a triple trailer vehicle · n llmlted areas of Ashland. City Administrator Boshears pointed out that if the Counczl does approve the request, it is actually approving specific routes through town. Any new routes would need additional approval by the Council° Dro Haines indicated that he felt some consideration should be given to the people on Van Ness Street~ since the triple trailer vehicles would be using that particular street. Following further discussion, it was recommended by Ward that action be deferred on the matter pending ~urther investigation. It was moved by Ward, seconded by O'Harra that the recommendations of the Streets & Traffic Committee regarding annexation assessment ~rotests enumerated in the report of December 3, 1968, be approved. ~tmon carried unanimously~ was moved by Cottle, seconded by Roberts that two-hour parking limits be expanded by amendment to the recent parking ance to include Winburn Way from the City Hall to the Hillah ~. Motion carried unanimously° Council Minutes Page 2 December 3, 1968 it was moved by Cottie, seconded by Roberts that a no-parking yellow zone be established for approximately 30 feet on the east side o~ Mountain Avenue immediately north o~ Slskiyou Bou!evafd~ Included in the motion was the request that a no- parking yellow zone be established on the west side of Mountain Aqenue ~F~edtately south oZ SlsKiyo~ Boulevard up to the first driveway, a distance of approximately 75 feet- Monlon carried unanlmodsly~ it was moved by Ward, seconded by Cottle that the request from the State Highway Department for a permit to operate a triple trailer i~ehicle in Ashland be deferred pending further investi- gation~ It was also requested that the staff be directed to write a letter to the State Highway Department zndicating that the matter Is still under investigation. Motion carried unan~mouslyl The Counctl discussed the letter lrom E. C.McGllL protesting against assessment ~or curb, gutter and paving o~ the southwest · 00 feet ol h~s property on P~necrest Terrace. it was the recommendation of the Stzeets & Tral±ic ComMittee that Mr~ McGill and Mr. P~ovost petition the CIty to remove ~he section of the sEzeet irom the z point to their southwest property lines ~a dLstance DI ~pp~ox~mately 270 ieet~ ~rom the curb~ gutter and paving district tha~ was previously ordered by the Council° A~te~ brief d~scussion~ ~n was mo~ed by Roberts~ seconded by O'Harra that ~he Streets & ~fa~flc Conm]lttee~s recommendation be ado~ted Motion carried 4-1 with Cottle dlssenting~ e~ Utllztles Committee - no ~eport 8:00 P,M, ~gBLIC HEARING: Zone change ~rom R-1 to R-3, Clay Stree~ and Highway 66~ Foliowing ~eadlng o~ ordinance by City Attorney Skerry, he explained that the prOpeIty to be rezoned consisted of 100 feet along Southern Pac~fle Railroad that the Spencers plan to donate to the City for a right of way. After further discussion, it was mo~ed by O'Harra, seconded by Cottle that ordinance be passed to Ilrst reading° On roll call, carried 4-1 with Ward abstaining. At th~s t~me Mayor Neill was presented a plaque from the American Automobile Association lot pedestrian safety in Ashland The plaque was turned over to Police Chief Hays. COMMUNICAT.fONS: l. Letter from Ashland Chapter Order of DeMolay requesting permission to hold a dance at the Armory on December 6~ Foilowing reading or letter by City Adminmstrator Boshears~ he ~r~d]cated that the proceeds from the dance are going to B~I!~ Hutchinson, a young boy ~n the hospital~ It was moved Councll Minutes Page 3 December 3, 1968 by Ward, seconded by Jones that the request be granted. Motion carried unanimously. City Boshears indicated that a letter had been received from the Ashland Jaycees requesting permission to hold a Teen Benefit Dance on December 14 at the Women's Civic Center. It was moved by Cottle, seconded by O'Harra that the request be gEanted. Motion carried unanimously~ 2 [t was moved by Roberts, seconded by Jones that the minutes of the Ashland Planning Commission meeting of November 13, 1968, be accepted and placed on file. Motion carried unanimously° At this time, Mr. John Billings gave a brief presentation regarding an organizational meeting of the State-Wide Planners held in Portland. He indicated that he had been chosen to represent Ashland at the meeting. He said that one of the primary purposes of this organization is to promote coordination among the numerous planning bodies now in existance. After further explanation of the organization, Mr. Billings indicated that the Council should give some thought to a minimum budget ~$25) fo~ membership dues into this particular organization. New & Miscellaneous Business: l~ Petition for curb, gutter and paving on Mohawk Street between Park and Mary jane Streets, Terra from Mohawk north to existing paving and Linda Street from Mohawk north to existing paving. City Attorney Skerry pointed out that a hearing date should be set fo~ the matters December 17, 1968, at 8:00 PoM. was the date decided upon. Following reading of ordinance setting the public hearing for curb, gutter and paving, it was moved by Roberts and seconded by Ward that the rules be suspended and ordinance passed to second reading by title only. On roll call, carLied unanimously. Following second reading by title only, it was moved by Ward and seconded by Roberts that Ord. 1583 be adopted. On roll call, carried unanimously. 2~ The Council canvassed the abstract votes of the November 5, 1.968, election. Following the canvass, Mayor Neill issued a proclamation stating that the following persons are elected: Charles H. McKeen, Mayor Francis Do Haines, Jr., Councilman Robert W. O'Harra, Councilman Alfred Willstatter, Councilman David L, D'Olivo, Park Commissioner George P. Findlay, Park Commissioner William E. Weber, Park Commissioner W. E. Bartelt, City Recorder Leo E= Sohler, City Treasurer Council Minutes Page 4 December 3, 1968 Ordinances, Resolutions & Contracts: 1. Resolution assuming responsibility to the Economic Development Administration for Oregon Shakespearean Festival Expansion Project. City Administrator Boshears indicated that the Council had previously approved submission of a request for grant funds for the project. However, the EDA felt that they should have a resolution stating that the City of Ashland will assume responsibility for assuring that the money is available for the project. The resolution further states that upon receiving the grant from EDA, the City will accept responsibility for project contracts made by the Festival previous to the grant being offered. City Administrator Boshears also said that he feels the City should want to be responsible for the project. The EDA requires that only one party, the applicant, be responsible to EDA for performance of all contracts in the project. After lengthy discussion, the resolution was read by City Attorney Skerry. Some questions were raised regarding the City's obligation to supply additional funds if needed. City Attorney suggested that the resolution be passed with the following amendment: "It is understood that the City of Ashland, by this resolution, is not assuming any legal responsibility to the Economic Development Administration, the Oregon Shakespearean Festival Association or any third party until formal contracts between the City and the Economic Development Administration are approved and executed." It was then moved by O'Harra, seconded by Ward that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Ward, seconded by Roberts that the resolution be adopted as amended. On roll call, carried unanimously. 2. Ordinance providing for issuance of street improvement bonds, District #33, and providing for the advertisement and sale of said bonds. Item deferred until later date. 3. Ordinance regulating signs; first reading. City Administrator Boshears indicated that City staff had made several proposed amendments to the sign ordinance. The Council has received a copy of these amendments for review. After brief discussion, Mr. Doremus Scudder, Southern Oregon Sign Council, told the Council that he had been requested to make a survey of all signs that would be affected by the presently proposed sign ordinance. He said he would appreciate scheduling a study session with the Council to give an explanation of this survey. It was recommended by Ward that a study session be scheduled for this purpose. At this time, City Administrator Boshears pointed out that a budget hearing date needed to be set for the supplementary budget 1967-68. He explained that the budget allows the City to proceed with receipt and expenditure of funds if grants are approved. It was moved by Cottle, seconded by O'Harra that December 23, 1968, Council Minutes Page 5 December 3, 1968 at I P.M, be set ~or the public hearing. On roll call, carried unan~mouslyr In addition, a study session with staff and Council was scheduled for December 9, 1968, at 12 Noon. At this point, the Council decided to continue with the sign ordinance issue instead of setting a date for another study session. Mr= Scudder gave each of the Councilmen a chart listing nine different points of violations and estimated cost of putting presently non-conforming s~gns into conformity or abolishing them~ He ~ndicated that it would cost approximately $165,095 to correct the 149 non-conforming signs in Ashland. After the presentation, discussion continued regarding o£f-premise advertising--billboards in downtown Ashland~ Mayor Neill asked the members of the original drafting committee about their ~eelings regarding billboards. Mrs. John Cotton told the Council that she felt that off-premise advertising is objectionable anywhere. Other members of the committee agreed w~th her= Mr. Charles Dana, President, United Outdoor Adver- zlslng o~ Medford, told the Council that he would have two billboards located ~n downtown Ashland taken down° After lengthly d~scusslon, it was decided that a grandfather clause for bill- boards be included an the s~gn ordinance. It was moved by Cottle, seconded by O'Harra that the sign oEdlnance be passe~ with amendments recommended by staff in addition to amendments made this evenin~ on first reading. On roll call, carried unanimously. ~he~e being no further business, the meeting was adjourned sub3ect to the call of the Mayor. City Recorder