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Home My WebLink About1967-0221 REG MINPROGRAM FOR REGULAR MEETING ASHLAND CITY COUNCIL February 21, 1967 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill~ Councilmen present: Baker, Jones, Roberrs, Whitham and Ward. Councilman Cottle was absent. APPROVAL OF MINUTES: It was taoved by Whitham, seconded by Ward that the minutes of the regular meeting of February 7, 1967 be approved and placed on file. On roll call, carried unanimously. DEPARTMENTAL REPORTS: ]~t was moved by Roberts, seconded by Whitham that the departmental reports for the month of January be accepted and placed on file. On roll call, carried unanimously. COMMITTEE REPORTS: Public Works & Protection Committee !. Ashland Taxi Cab Co., request for deletion of night service. Chairman Baker indicated that this matter is now being studied and requested that the final decision be deferred until the next regular meeting. 2. Ashland General Hardware, request for parking control on "C" Street~ Baker stated that the First National Bank Employees have been notified of this parking problem and that the matter has been resolved. 3o Gust Johnson, request for parking control on Madrone & Indiana. Baker indicated that it was the committee's feeling after again studying this matter that the request again be denied. It was the committee's feeling that this problem should be taken up with the college, not the City. It was moved by Baker, seconded by Roberts that these committee reports be accepted. On roll call, carried unanimously. Utilities Committee: 1. Request for cable ToV, franchise - Ashland Cable T.V. - Chairman Roberts requested that this matter be deferre~. until the representatives of the Ashland Cable T.Vo and the Committee can meet. COMMUNICATIONS: !. Request of Rogue Valley Council on Aging for Ashland program partici- pation. There being no representative for the Council on Aging present, this item was deferred until later in the evening. Council Minutes -2- February 21, 1967 2. Planning Commission: Minutes from the last regular meetings. It was moved by Ward, seconded by Whitham that the minutes of the meetings of January 9 and January 16 be accepted and placed on file. On roll call, carried unanimously. 3. City Administrator Ayre read a letter received from Mr. and Mrs. Don Wolff, Wolff's Service Station, expressing appreciation to the Council for attending the grand opening of Wolff's Service Station. It was moved by Baker, seconded by Whitham that this letter be accepted and placed on file. On roll call, carried unanimously. 4. City Adminlstrator Ayre indicated that he had received a letter ~rom Mr. Joe Butler, President Of the Chamber of Con~erce, commending the Public Works Department for their work in clearing the streets during the recent snow storm. This letter was placed on file. 5. City Administrator Ayre, at this time, requested the Council's per- mission to send a letter to Mr. Lloyd Selby expressing appreciation for the money that Selby Chevrolet is contributing to the Ashland f'ire Department's Rescue Unit Fund. Selby is contributing $25 of each car they sell toward this cause. The Council unanimously agreed that a letter of appreciation should be sent to Selby. 6. At this time, City Administrator Ayre read a Resolution from the Bureau of Municipal Research and Service. This Resolution requested that the Council authorize the Bureau and the Staff of the Jackson County Planning Commission to undertake Phase 3 of the Bear Creek Transportation Study. Ayre indicated that Phase 3 will run into the next fiscal year. At this time, Mr. George Brenner of the Jackson County Planning Commission explained Phase 3 (final phase) and what it will entail. Following some discussion, it was moved by Ward, seconded by ~hitham that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Whitham that the Resolution authorizing the Bureau of Municipal Research and Service and the Jackson County Planning Commission to undertake Phase 3 of the Bear Creek Trans- portation Area Study be adopted. On roll call, carried unanimously. At this time, City Attorney Skerry suggested that a noon study session be scheduled with the Council and Planning Commission for the purpose of having Mr. Brenner review the Bear Creek Area Transportation Study. No date was set at this time. SPECIAL AGENDA ITEMS: 1. Use of contingency funds, Building Maintenance Fire Department. Fire Chief Swink explained that the doors on Fire Station No. 1 should be replaced. He stated that during one emergency, one of the doors went half way up and stuck. They had to use another truck. (Cont. after 8:00 Public Hearing) 8:00 I~.M. Public Hearing - Amendment to Zoning Ordinance, Vision Clearance, C-1 Zone. After discussion on this continued public hearing, it was moved by Baker, seconded by Whittham that the matter be referred back to the Planning Commission with a request that they restudy and recommend back to tke Council the following alterations: ~1) As originally; (2) Recommend vision clearance setbacks at inter- sections based on streets but excluding alleys; or (3) Base setback on c~rb i]nes rather than property lines, particularly where sidewalks and parkinq rows are present. Carried Unanimously. (F~re Department, Cont.) FomL~wzng some discussion, ~t was moved by Roberts, seconded by Ward, that the Fire Department be authorized to use their contingency funds for Lhe purchase of one door. The other door to be purchased during t.he mext fiscal year. On rol) call, carried unanimously. Rogue Valley Council on Aging (Cont. ~rom earlier in meeting) At th~s time, Mr. Russ Jamison, KMED, representative of the Rogue Valley Council on Aging, presented the substance of his letter sent earlier to the City Council, outlined some of the needs are problems of the Rogue Val[~y's Senior Citizens, and requested that the City of AShland join with other area public agencies in a study to determine how best to meet those needs. After discussion with Mr. Jamison, the Council instructed that the staff coordinate in this effort with Jackson County, Medford, etc., and in due course report back with recommendations. SPECIAL AGENDA (Cont.) 2. Award of Bid - Sanitary sewer line - East Main and Clay Streets. The estimated cost by the Public Works Department was $42~000. City Administrator Ayre indicated that there were 8 bids received. The low bid was $29,667.10, received from J. G. Robertson, Clackamas, Oregon. It was moved by Roberts, seconded by Baker that the low bid of $29,667.10 be accepted and awarded to J. G. Robertson. On roll call, carried unani- mously. 3. Oregon State Board of Health award for Ashland water supply system. At this time, City Administrator Ayre presented Director of Public Works with an Oregon State Board of Health certificate for the Ashland water supply system for the past year. 4. OEfer of sale of Dairy Dan property - Winburn Way. This item was referred to the Realty Committee for further study. Moved by Baker, seconded. by Roberts. On roll call, carried unanimously. 5. Offer of sale or lease of Oeser Property...300 block...East Main Street. This item was also referred to the Realty Committee for further study. Moved by Baker, seconded by Roberts. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS AND CONTRACTS: 1. Ordinance setting Public Hearing - curb, gutter and paving of Meade Street between Iowa and Holly - City Attorney Skerry read the Ordinance setting the Public Hearing for 8:00 p.m., March 7, 1967. It was moved by Bakers seconded by Whittham that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unan.imously. Following the second reading, it was moved by Whitham, seconded by Roberts that Qrdinance No. 1501 be adopted. On roll call, carried unanimously. 2. Ordinance setting Public Hearing - curb, gutter and paving portion of Taylor Street. Director of Public Works Alsing indicated that this petition has been withdrawn. No action taken. 3~ Resolution adopting Procedures for Plans and Specifications - Public Works PROJECTS~ Following some discussion, it was moved by Ward, seconded by Whitham that the Resolution adopting the Manual for the procedures for plans and Specifications for the Public Works Projects be adopted. On roll call, carried unanimously. 4. Resolution adopting Standard Specifications for Public Works Projects - It ~as moved by Whitham, seconded by Baker that the Resolution adopting the Standard Specifications for Public Works projects be adopted. On roll call, carried unanimously. Councilman Baker indicated that the Treasurer's position for the City of Ashland was still vacant. At this time, Baker submitted the name of Bill Saunders to fill the unexpired term. Following some discussion with regard to the requirement that City officials reside within the City Limits, Baker withdrew the name inasmuch as Mr. Saunders is not presently a resident. The meeting was adjourned. W. E. Bartelt, City Recorder SRP/bsp