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HomeMy WebLinkAbout1967-0404 REG MINPROGRAM POR REGULAR MEETING ASHLAND CITY COUNCIL April 4, 1967 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill. Councilmen present: Cottle, Jones and Roberts. Councilmen Baker, Ward and Whirham were absent. APPROVAL OF MINUTES: It was moved by Roberts, seconded by Jones that the minutes of March 21, and March 22 be approved and placed on file. On roll call, carried unanimously. COMMITTEE REPORTS: 1. Public Works and Protection Committee - no report 2. Utilities Committee - Chairman Roberts indicated that there was no formal report to be given at this time, but he did state that the study session held last Wednesday was very informative and beneficial. Following some discussion, it was moved by Roberts, seconded by Jones that the Resolution authorizing cable T.V. pole contact be continued until the next regular meeting. On roll call, carried unanimously. 3. Finance and Realty Committee - Chairman Cottle indicated that the Committee had met last Wednesday to discuss several matters. (1) Request of Don Rice to lease portion of Industrial Park Area. After discussion and study, it was the committee's recommendation that this request be denied, reason being that this is not the type of business that the Council had in mind when the policy was started to lease to businesses. (2) Leasing of portion of Elks' parking lot at cor- ner of Union Street. Cottle indicated that Sid Ainsworth, representing the Elks' Club, would report on this matter at a ~ater date. Cottle also indicated that no action had been taken on the Karl Oeser prop- erty (lot adjoining the White House Market). Following some discussion by the Council, it was moved by Cottle, seconded by Roberts that the request of Mr. Don Rice to lease part of the Industrial Park property be denied. On roll call, carried unanimously. COMMUNICATIONS: 1. Letter from Dr. Christian P. Hald, representing the Shrine Hillah Temple. This letter requested permission be granted to the Shrine Temple to hold its Spring Ceremonial in the City of Ashland on June 2, 3 and 4, 1967. Permission was further requested to contact the heads of several departments of the City in order to facilitate the holding of this meeting. Following some discussion, it was moved by Roberts, seconded by Cottle that permission be granted the Shrine Temple to hold its Spring Ceremonial on June 2, 3 and 4. On roll call, carried unanimously. Counc~! ~inutes -2- April 4, 1967 2. At this time, City Recorder Bartelt indicated that he had received one application for liquor license - Mr. Leigh E. Gustison. Chief of Police Hays recommended that this license be granted, pending a favorable report from the F.B.I. It was moved by Roberts, seconded by Cottle that, if a favorable report is received from the F,B.I., this liquor license be granted. On roll call, carried unanimously. 3. At this time, City Administrator Ayre distributed three different reports to be reviewed bythe Council. (1) Anual Audit, (2) 8- Month Revenue Report and (3) Equipment Fund Expenditures on New Equipment Detail Report. Ayre indicated that these were merely for the Council's information. Following some discussion, it was moved by Cottle, seconded by Robe~s that these reports be accepted and placed on file, with copies of the Annual Audit directed to appropriate State Agencies. On roll call, carried unanimously. 4. At this time, Councilman Cottle indicated that City Attorney Skerry, City Administrator Ayre and he appeared before the Jackson County Court, requesting funds in the amount of $10,000 for continuing con- struction on the airport;and funds in the amount of $20,000 for their portion of the joint City/County construction project of Mt. Avenue nridge. Cottle stated that both items will be taken under consideration, with the airport funds being readily assured. 5. League of Women Voters - At this time, Mrs. Audrey Hawk read a report from the League, stating their position with regard to revision of the City Charter. It was their recommendation that the City Council appoint a Charter Committee. It was also reguested that the Council budget funds for a Charter Expert to assist the Committee. Mrs. Hawk indicated that the League of Women Voters should work closely with the new Committee. Following some discussion, a study session with the League of Women Voters was scheduled for Wednesday noon, April 12 in the City Council Chambers, to further discuss this matter. 8:00 P.M. Public Hearing - Curb, gutter and paving - Meade Street between Iowa and Holly Street. Director of Public Works Alsing indicated that one name had been withdrawn from the petition, leaving only 23.4% in favor of said improvements. Also, by letter, Mrs. Ormae Terry Coffee, Midland, Texas , indicated her opposition to the proposed improvement project. Follewing some further discussion, it was moved by Cottle, seconded by Roberrs that the petition be denied. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: 1. Ashland Municipal Airport - balance of property purchase - Jones property (con't. from last regular meeting). City Attorney Skerry requested that this item be deferred until the next regular meeting. He indicated that a meeting with the Airport Committee would be scheduled prior to the Council Meeting. 2. Award of bid - lease-purchase of trencher, Public Works Department. City Administrator Ayre indicated that the bids for the trencher had been received, but not reviewed. It was moved by Roberts, seconded by Jones that the award of bid on the lease-purchase of the trencher be continued until the next regular meeting. On roll call, carried unanimously. Council Minutes -3- April 4, 1967 3. City Administrator Ayre indicated that five bids had been received on the steel pipe, the low bidder being Utilities Supply with $14,001.92. There were four bids received on the couplings, the low bidder being Consolidated Supply with $183.52. There were five bids received on the ga~ valves, the low bidder being Meter Box Equipment Co., with $590.10. Ayre indicated that the estimated cost was $19,000, with the total low bids being $14,775.54. It was the recommendation of the staff that these bids be accepted and awarded to the above named. It was moved by Roberts, seconded by Jones that the staff's recommendation be accepted. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Ordinance setting a Public Hearing - Annexation of Larry Officer property; S<~uth Park Street.. City Attorney Skerry read the Ordinance setti~%g t]~e Public Hearing ~or 8:00 P.M., May 2, 1967. It was moved by Cottler seconded by Jones that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, car- ried unanimously. Following the second reading, it was moved by Cottle, seconded by Roberts that Ordinance No. 1504 be adopted. On roll call, carried unanimously. 2. Resolution in memory of Donald A. Heinz - City Attorney Skerry read the Resolution expressing the sympathy of the Council on his death and tke deepest gratitude for his dedication to the City of Ashland. It was moved by Jones, seconded by Cottle that the rules be suspended and tP~e Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Jones that the Resolution be adopted and the City Recorder be instructed to send copies of this Resolution to Mrs. Heinz and other members of their family in order that they may know of the esteem and admiration which all of us had for him. On roll call, carried unanimously. Councilman Cottle, at this time, reported on the Department of Motor Vehicles Public Hearing in Salem, held on Friday, March 31. He indi- cated that City Administrator Ayre and he met with the Ways & Means Committee and requested funds be allocated for a D.M.V. Field Office in Ashland. Representative Robert Davis also appeared with them. Cottle stated that Ashland's chances of receiving a D.M.V. Field Office look very favorable at this time. City Administrator Ayre indicated that he had received a letter from the League of Oregon Cities requesting the City Council to adopt two "Repealer" Ordinances for codification purposes. One of the Ordinances will repeal certain Ashland general ordinances relating to zoning, and the other, certain general ordinances relating to fire limits and buildings. (1) Ordinance repealing general ordinances relating to fire limits and buildings it was moved by Cottle, seconded by Jones that the rules be suspended and the Ordinance passed to second reading by Coun,.~il Minutes -4- April 4, 1967 title only. On roll call, carried unanimously. Following the second reading, it was moved by Cottle, seconded by Roberts that Ordinance No. 1505 be adopted. On roll call, carried unanimously. (2) Ordinance repealing general ordinances relating to zoning - it was moved by Cottle, seconded by Jones that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Jones that Ordinance No. 1506 be adopted. On roll call, carried unanimously. At this time, City Administrator Ayre requested authorization to begin normal solicitation for a successor to Mr. Donald Heinz. It was moved by Roberrs, seconded by Cottle that the City Administrator be so authorized. On roll call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn, subject to the call of the Mayor. City Recorder SRP