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HomeMy WebLinkAbout1967-0418 REG MINPROGRAM FOR REGULAR MEETING ASHLAND CITY COUNCIL April 18, 1967 The regular meeting of the City o£ Ashalnd was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill. Councilmen present: Baker, Cottle, Jones, Roberts and Whitham. Councilman Ward was absent. APPROVAL OF MINUTES: It was moved by Baker, seconded by Whitham that the minutes of the regular meeting of April 4 be accepted and placed on file. On roll call, carried unanimously. COMMITTEE REPORTS: 1. Finance and Realty Committee - no report 2. Public Works and Protection Committee - no report 3. Utilities Committee - no report COMMUNICATIONS: 1. From Planning Commission - Minutes of the last regular meeting. It was moved by Whitham, seconded by Baker that the minutes be approved and placed on file. On roll call, carried unanimously. 2. Letter from L. W. Hearn requesting addition to water service out- side City Limits. It was moved by Baker, seconded by Whitham that this item be referred to the Utilities Committee for further study and reported on at the next regular meeting. On roll call, carried unanimously. 3. Letter from Mrs. Lorraine Beard offering property at 309 North Pioneer Street for sale to City. City Administrator Ayre indicated that the County, after assessing the property, estimated the value at $2,300. Mr. and Mrs. Beard are asking $2,500 for the house and property. Fol- lowing some discussion, it was moved by Cottle, seconded by Whitham that this item be referred to the Finance and Realty Committee. On roll call, carried unanimously. 4. At this time, City Administrator Ayre indicated that he had received a letter from Mr. Fred Bo Klaboe, Assistant State Highway Engineer, with regard to the proposed Siskiyou Boulevard Improvement Project which the City Council approved earlier. Though there were several details that would have to be worked out, Klaboe indicated that he was instruct- ing the Construction Engineer to assign one of his assistants to meet with the City in the near future to attempt to finalize a design satis- factory to all sides. If this can be accomplished, the State will follow up by preparing agreements and presenting them to the State Highway CommiSsion for their consideration. Council Minutes -2- April 18, 1967 SPECIAL AGENDA ITEMS: 1. Ashland Municipal Airport - balance of property purchase (con't. from last regular meeting). City Attorney Skerry requested that this item be continued until the next regular meeting. 2. Recommendation for continuation of sewer construction contract - Felger Property (Tolman Road). City Administrator Ayre indicated that staff had prepared the specifications for said project and it was their recommendation that the specifications be adopted and bids called for on May 1 at 2:00 P.M. It was moved by Roberts, seconded by Cottle that the specifications be adopted and bids called for on said date. On roll call, carried unanimously. 3. Request for authorization for improvements to City Hall and Fire Station #1 Downtown Revitalization Plan. City Administrator Ayre indicated that the proposed improvements would amount to not more than $3,500. He indicated that $4,000 has been budgeted for this purpose. At this time, Councilman Baker suggested that this project be handled by a plan designer. Followlng some discussion, it was moved by Whitham, seconded by Roberts that plans be designed and submitted to the Council for approval. On roll call, carried 4-1 . At this time, City Administrator Ayre indicated that Mr. William Hunrick, Jr. of Berkeley, California was available to meet with the City Council on Saturday, April 22 to discuss the financial aspects of the downtown revitalization plan. (Hunrick prepared a fInancial report for the City of Ashland in 1965) Ayre also suggested that at this time, members of the community could be selected at this time to assist the Council in future meetings of this type. It was moved by Robezts, seconded by Cottle that a meeting be scheduled for Saturday, April 22. On roll call, carried unanimously. 4. Award of bid for lease-purchase of trencher - Public Works Depart- ment. City Administrator Ayre indicated that four bids were received. The lowest bidder that met specifications was Layton Company of Salem with $26,652.07, ($23,132.00 with GMC engine). It was the staff's recommendation that the bid be awarded to Layton Co., of Salem. At this time, Mr. Jess Jessup, representing the Cleveland Trencher Co. indicated that he was not protesting the bid, but wanted to explain their position. He said that their bid was lower than Layton's but they were unable to meet several specifications. Following some dis- cussion by the Council, it was moved by Cottle, seconded by Roberts that the bid be awarded to Layton Co. On roll call, carried unanimously. 5. Adopt specifications and call for bids on cast iron pipe - Public Works Department. City Administrator Ayre indicated that this is a budgeted item. The estimated Cost for 4,800 ft. is $12,360. It was moved by Bkaer, seconded by Whitham that the bids be called for at 3 p.m., Monday, May 1. On roll call, carried unanimously. *Cottle dissenting Council Minutes -3- April 18, 1967 ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Ordinance repealing out-dated ordinances relative to codification program. Following some discussion, it was moved by Cottle, seconded by Roberts that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Whitham that Ordinance No. 1507 be adopted. On roll call, carried unanimously. 2. Resolution regarding League of Women Voters City Charter Study. City Attorney Skerry read the Ordinacne calling for 10 members, residents of Ashland, combined with members of the City Council to make up Charter Revision Committee. Five of the members will serve for one-year terms and five for two-year terms. The City Attorney and City Administrator will serve as ex-offlclo members of the Committee. It was moved by Jones, seconded by Baker that the rules be suspended and the ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Bkaer, seconded by Whitham that Ordinance No. 1508 be adopted. On roll call, carried unanimously. 3. Ordinance authorizing issuance of City Improvement Bonds District #32. It was moved by Cottle, seconded by Whitham that the rules be suspneded and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Baker that Ordinance No. 1509 be adopted. On roll call, carried unanimously. 4. Ordinance directing City Recorder to certify to the County Assessor of Jackson County delinquent benefit assessments for collection. It was moved by Whitham, seconded by Bkaer that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Cottle that Ordinance No. 1510 be adopted. On roll call, carried unanimously. 5. Fire Prevention Code - City Administrator Ayre indicated that the Fire Prevention Code is ready for study by the Council. The Council unanimously agreed to refer this Code to the Public Works and Protection Committee. 6. At this time, City Attorney Skerry read a Resolution dedicating the Kapteyn Property for Park purposes. It was moved by Whitham, seconded by Cottle that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Whitham that the Resolution be adopted. On roll call, carried unanimously. 7. At this time, City Attorney Skerry read an Ordinance amending Ordinance No. 948 relating to traffic regulation. This amendment would regulate the type of tires that may be used on vehicles utilizing public highways. It was moved by Baker, seconded by Council Minutes -4- April 18, 1967 Cottle that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Cottle that Ordinance No. 1511 be adopted. On ~oll call, carried unanimously. At this time, a representative from the Ashland Community Action Program requested permission from the Council that bond be waived and a license granted for a youth dance to be held on May 5. She indicated that the dance would be held at the Bard's Brook Inn on Water Street. The Council expressed their concern about this location. Also, Police Chief Hays indicated that this wa~ a very poor location and a very difficult spot to patrol. Following much discussion, it was moved by Baker, seconded by Jones that the bond be waived for the Youth Dance to be held at the Armory Building under proper supervision satisfactory to the Chief of Police on May 5. This There being no further business at this time, the Council unanimously agreed to adjourn, subject to the call of the Mayor. SRP Recorder