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HomeMy WebLinkAbout1967-0606 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL June 6, 19617 The regular meeting of the City Council was held in the Council Chambers of the City Hall On the above date. The meeting was called to order by Mayor Pro-tem Roberts at 7:30 P.M. Councilmen present: Baker~ Cottle, Jones, Whitham and Roberts. Mayor Neill and Councilman Ward were absent. APPROVAL OF MINUTES: It was moved by Baker, seconded by Cottle that the minutes of the regular meeting of May 16 be approved and placed on file. On roll call, carried unanimously. COMMITTEE REPORTS: 1. Finance & Realty Committee - Chairman Cottle xndicated that after time and study, it was the committee's recommendation that the Mayor and Recorder be authorized to execute a lease on behalf Of the City with the Ashland Elks Club whereunder we will be leasing the property formerly owned by Union Oil Station. It was also theis recommendation that the staff be authorized to employ the plans for the parking lot which have already been presented to the Council. Following some discussion, City Attorney Skerry read a Resolution adopting the committee's recommendations. It was moved by Cottle~ seconded by Whitham that the rules be suspended and the ResolUtion authorizing Mayor and Recorder to execute said contract be passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved b~ Cottle, seconded by Roberrs that the Resolution be adopted. On roll call, carried unanimously. (At this time, Mayor Neill arrived and took his place at the Council table) It was then moved by Cottle, seconded by Whitham that the staff be authorized to contact various organizations or companies interested in furnishing parking meters for said parking lot and arrange some detailed information for the Council's consideration before an agree- ment for meters is entered into, 2. Public Works and Protection Committee - Chairman Baker indicated that after several meetings with regard to the letter from the Ashland School District requesting that certain streets be partially vacated for construction of certain new sections for the High School, it was the committee's recommendation that a Public Hearing be scheduled. It was moved by Baker, seconded by Whit~am that the Committee report be accepted~ On roll call, carried unanimously. Utilities Committee - Chairman Roberts requested that a special study session be scheduled with the City Council to review the Committee's findings on the City's presen~ sewer and water rate policy. COMMUNICATIONS: 1. Eldon Scripter, Chairman, Park and Recreation Commission - letter of resignation. It was moved by Whitham, seconded by Baker that Council Minutes -2- June 6, 1967 the Council regretfully accept this letter of resignation and place it on file. On roll call, carried unanimously. At this time, City Attorney Skerry read a Resolution accepting the resignation of the Chairman oE the Parks & Recreation Commission. It was moved by Whit- ham, seconded by Cottle that the rules be suspended and the Resolution passed to second reading by title only. Following the second reading, it was moved by Bakes, seconded by Whirham that the Resolution be adopted. On roll call, carried unanimously. 2. From Donald Mo Pinnock and others requesting stop signs at Terrace and Iowa Streets' intersection. Director of Public Works Alsing indicated that stair is in agreement with the requests and agreed that this is a safety problem at present, and it was his recommendation that this action be taken. It was moved by Roberts, seconded by Cottle that Terrace Street, where it intersects with Iowa, be a stop street. On roll call, carried unanimously. 3. Letter f~om Mrs. Emma M. Butle~ regarding sewer service charges at vacant apartments. Following some discussion, it was moved by Cottle, seconded by Jones that this item be ~e~erred to the Utilities CoK~ittee. On roll call, carried unanimously. 8:00 P.M. - Public Hearing - Continued Public Hearing - Fire Prevention Code. City Attorney Skerzy indicated that in order to conserve space by not filing the whole FlEe Prevention Code in the Ordinance Book, the title of the code wosld be changed and then adopted by reference only. Skerry indicated that this Ordinance would be ready ~or the next regular Council meeting. 8:15 P.M. - Public Healing - Proposed Budget for 1967-68 Fiscal year. It was moved by Whitham~ seconded by Baker that another Public Hearing be scheduled £or June 20 at 8:15. On roll call, carried unanimously. COMMUNICATIONS ~con't.) 4. Letter i~om Gerald Scannell representing the Ashland Elks Club, requesting the $50 fee be waived fox a variety show. It was moved by Cottle, seconded by Jones that the $50 fee be waived. On roll call, carried ~nanimously. 5. Letter from Mr. Joe Butler, President of the Ashland Chamber of Commerce expressing appreciation to the City Council for assistance rendered during Ashland's Clean-Up Campaign. It was movedby Whitham seconded by Roberrs that th~s letter be accepted and placed on file. On roll call, carried unanimously~ 6. Letter from Eleanor A~ Gray, Council President, Girl Scout Council, Inc. expressing thanks iof the use of the City loader and crew for assistance with the storage tanks to be used at Camp Low Echo. This letter was also accepted and placed on file~ SPECIAL AGENDA ITEMS: 1. Adopt specifications and call for bids on 300 KVA pad mounted transformer for Community Hospital. It was moved by Baker~ seconded by Whitham that the bids be received on 'Tuesday, June 20. On roll call, carried unanimously. Council Minutes -3- June 6, 1967 2. Adopt specifications and call for bids on one 3/4 ton truck for Electric Department and three 1/2 ton trucks for Public Works Depart- ment. It was moved by Whitham, seconded by Baker that the bids be called for at 10 A.M., Tuesday, June 20. On roll call, carried unani- mously. 3. Adopt specifications and call for bids on cast iron pipe. It was moved by Baker, seconded by Roberts thatthe bids be called for on Monday, June 19. On roll call, carried unanimously. 4. Agreement for proposed financial consulting services - Downtown Plan. City Administrator Ayre read a letter from Mr. William Hunrick of Berkeley, California indicating that in view of the situation in Berkeley at this time, he thought it betteE if he did not attempt to undertake the coordinating work for the City of Ashland at this time. In his letter he suggested two accounting and management firms which he thought might be interested in some, if not all, phases of the study. Follow- ing much discussion, it was suggested by Councilman Cottle that City Administrator Arye be authorized to draft job requirements in the way of qualifications for personnel, to be known as Coordinator, for augmentation of the Downtown Plan; and began sending out job ads to various professional magazines requesting applications for a "Develop- ment Coordinator". The City can start receiving applications in the immediate future. The Council was in agreement with this suggestion, and so authorized. ~Following some further discussion, it was moved by Cottle, seconded by Robe~ts that the Council formally adopt the Downtown Coordinating Commission, consisting of (1) list of potential commis- sioners and/or subcommittee members, (2) organizational chart; and (3) Description of Committee functions. On roll call, carried unani- mously. 5. Siskiyou Boulevard Improvement Project - contract with Oregon State Highway Department. City Administrator Ayre indicated that the letter and agreement had not yet arr~ged, but that he was expecting them within the next day or so and would poll the Council by telephone when they arrived. 6~ YMCA request for purchase of Cemetery property. committee report on this matter ready at this time, until the next regular Council meeting. There being no it was deferred fat this time, Councilman Cottle was excused) 7. Remodeling proposal - Fire Station No. 1 - this item was deferred pending the appropriate coordinating con~ittee. 8. June 7 meeting regarding proposed Council of Governments - At this time, City Administrator Ayre reminded the Council that said meeting was being held at the Jackson County Courthouse on June 7. All interested were invited to attend. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. At this time, City Attorney Skerry indicated that the T.V. Franchise with the Oregon Broadcasting Company was ready to be presented to the Council. Following some discussion, and some question on a few minor Council Minutes -4- June 6, 1967 points, it was moved by Jones, seconded by Baker that this item be referred back to the City Attorney, Councilman Cottle and OBC's attorney, Sid Ainsworth. On roll call, carried unanimously. 2. Resolution authorizing contract with Southern Pacific Railroad for improvement of railroad crossing. It was moved by Baker, seconded by Jones that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Baker that the Resolution authorizing Mayor and City Recorder to enter into contract with SP Railroad for curb, gutter and paving improvements at said intersection be adopted. On roll call, carried unanimously. 3. Ashland Municipal Airport - balance of property purchase. City Attorney Skerry indicated that the balance of property included4/10 acre triangular parcel and an easement for air rights for the clear zone. He stated that the purchase price was $13,000 and that this prop- erty was appraised by~a certified appraiser. At this time, City Attorney Skerry read the Resolution authorizing the purchase of this property. Following some discussion, it was moved by Baker, seconded by Roberts that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Whitham that the Resolution be adopted. On roll call, carried unanimously. 4. At this time, City Administrator Ayre indicated that he had scheduled a noon study session with the County Court on Wednesday, June 14 in the City Council Chambers. This meeting will be fox the purpose of discus- sing the airport project. 5. At this time, City Attorney Skerry indicated that a contract would be submitted at the next regular Council meeting for use of the college swimming pool for the Summer Recreation Program. Acceptance of deed of gift of land for street purposes - Ashland Community Hospital. City Administrator Ayre indicated that this matter is now being studied by the Hospital Board. No action was taken at this time. Ordinance regulating sidewalks (Codification Program) - City Administrator Ayre read the Ordinance. It was moved by Baker, seconded by Whitham that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Whitham that Ordinance No. 1515 be adopted. On roll'call, carried unanimously. There being no further business at this time, the meeting was adjourned subject to the call of the Mayor. SRP