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HomeMy WebLinkAbout1967-0620 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL June 20, 1967 The regular meeting Of the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill. Members present were: Baker, Cottle, Jones, Roberts, Ward and Whithamo APPROVAL OF MINUTES: It was moved by Baker, seconded by Roberts that the minutes be approved and placed on file. On roll call, carried unanimously. At this time, Mayor Neill asked for nominations to the Park and ReCreation Committee, to fill the vacancy left by Chairman Scripter. It was moved by Baker, seconded by Whitham that Stanley Jobe be nominated to fill the posit- mon. On roll call, carried unanimously. Following a unanimous vote, the appointment was confirmed. Presentation by Park Board - Commissioner Reinholdt indicated that the Park Board is eligible for federal funds through the Water Conservation Act and their purpose at the meeting was to request Council's approval to apply for these funds. He indicated that this would add 10 acres to the present 98 acres in Lithia Park. He stated that the Park Board, out of their funds would pay the 1/3 portion. It was moved by Cottle, seconded by Ward that approval be given the Park Board to apply to the government for these available funds. At this time, Councilman Emmett Whitham introduced Mr. and Mrs. David Nale, new residents of Ashland, to the City Council. Mr. and Mrs. Nale both in- dicated their wIllingness to serve on any of the Downtown Redevelopment Committees when and if they are needed. DEPART}~ENT REPORTS: ]Departmental reports for the month of May. It was moved by Whitham, seconded by Roberts that the reports be accepted and placed on file. On roll call, c~rried unanimously. COMMITTEE REPORTS: ]. Finance and Realty Committee - Chairman Cottle indicated that the Council, earlier, had received an offer from Lorraine Beard to sell property located at 309 N. Pioneer Street. After review of said property, it was the feeling of the conmittee that at this time, the City did not'have the available funds to purchase this property and hold it. It was moved by Cottle, seconded by Roberrs that the refusal be acted on by the Council and staff be instructed ~o draft a letter to Mrs. Beard so stating. On roll call, carried unanimously.' .~ Cemetery Committee - Chairman Whitham read the committee's report. It was the commmttee's recommendation that the Council declare its intent not to re- serve the subDect property for immediate cemetery purposes and that use Council Minutes -2- June 20, 1967 beneficial to the community with emphasis on recreation be made of it as soon as is feasible. Following some discussion, it was moved by Roberrs, seconded by Baker that the Committee Report be accepted. On roll call, carried 5-1 Jones dissenting. 3. Public Works and Protection Committee - no report. 4. Utilities Committee - Councilman Roberts requested that a study session }2~e scheduled for Tuesday noon, June 27 in the City Hall Council Chambers to discuss sewer rates. COMMUNICATIONS: 1. Letter from SOC Students regarding Park and Recreation Plans. It was moved by Ward, seconded by Whitham that this letter. be accepted and placed on file. On roll call, carried unaimously. 8:15 P.M. Pubtic Hearing - Proposed Budget for 1967-68 fiscal year. Hearing no comment either for or against the Mayor entertained a motion. It was moved by Ward, seconded by Baker that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Cottle, seconded by Whitham that Ordinance No. 1516 be adopted. On roll call, carried with Jones dissent- 2. Letter from Davis & Alnsworth regardmng proposal for new street in vicinity of Alnutt and Strawberry Lane. Following some discussion, this matter was referred to the Public Works and Protection Committee for further study. 3. Letters from Mr. and Mrs. M.W. Seese, requesting an Ordinance be adopsed prohibiting the keeping of bees in the C~ty of Ashland. It was the feeling of the Council that this Ordinance should be amended. Following some dis- cussion it was moved by Whitham, seconded by Roberts that this matter be re- ~erred to the Cemetery and Ordinance Committee. 4. Planning Commission - Minutes of the last regular meeting of June 12, 1967.' It was moved by Baker, seconded by Cottle that the minutes be accepted and placed on file. ORCCU. At this tmme ~t was moved by Cottle, seconded by Whitham that a Public Hearing was set for 8:15 P.M., next regular meeting on the Ashland Comprehensive Plan. On roll call, carrzed unanimously. It was moved by Baker, seconded by Roberts that the regular meetings be scheduled for July 11 and 25 rather than 4 and 18. On roll call, unanimously. for July carried SPECIAL AGENDA ITEMS: 1. Award of b~d - 300 KVA Transformer for Community Hospital. City Adminis- trator Ayre requested that this item be deferred until the next regular meeting. ~cil Minutes -3- June 20, 2. Award for bid - one 3/4 ton truck and three ½ ton trucks. City Adminis- trator Ayre indicated that specs had been sent to five different dealers, and two bids were received. Ayre stated that 99 Motors did not meet specifications on any of the trucks and recommended the bid be awarded to Jim Busch Ford Sales. It was moved by Ward, seconded by Whitham that the bid be awarded to Jim Busch' Ford - for a total cost of $8,047.42. On roll call, carried unanimously. 3. Award of bid - cast iron pipe - there were two bids received, U.S. Pipe and Foundry, $7,362.72 and Pacific States Cast Iron Pipe, $7,548.30. It was moved by Whitham, seconded by Cottle that the bid be awarded to U.S. Pipe and Foundry. On roll call, carried unanimously. 4. YMCA request for purchase of cemetery property. Following some discussion, this matter was deferred until the YMCA Board can meet and go over the report submitted by the Cemetery Committee. 5. Approval of Job Description for Development Coordinator position. City Administrator Ayre indicated that advertisements have been placed in six national magazines. It was moved by Whitham, seconded by Ward that the Job Description be adopted. On roll call, carried unanimously. 6. Employee Hospital-Medical Fringe Benefit Insurance Program - requests for program review. City Administrator Ayre indicated to the Council that in- surance program questionnaires had been sent to the City employees who voted no increased life insurance unless City pays the premium. Following some discussion, it was moved by Baker, seconded by Whitham that the City Adminis- trator be authorized to make a study on the City's present medical and life insurance program for comparative purposes only to be reported on at the next regular meeting. On roll call, carried unanimously. 7. Airport Project - progress report - City Administrator Ayre requested that the Council authorize Vincent Oredson to proceed with finalization of plans for the administration building. He also indicated that the easement had been prepared allowing Pacific Power & Light Co. to install power on City property at the airport. It was moved by Cottle, seconded by Whitham that Vincent Oredson be authorized to proceed with finalization of the airport administration building plans. On roll call, carried unanimously. It was then moved by Ward, seconded by Roberts that the Mayor and City Recorder be authorized to sign an easement allowing PP&L to install power at the airport. On roll call, carried unanimously. 8. Cable TV Franchise. Harry Skerry read the Ordinance granting the Franchise to Oregon Broadcasting Company. It was moved by Roberts, seconded by Ward that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Whitham that the Ordinance No. 1517 be adopted. On roll call, carried unanimously. Also at this time, City Attorney Skerry indicated that the three-way agreement between the City of Ashland, Pacific Northwest Bell and Oregon Broadcasting Company for joint use of poles was ready. It was moved by Baker, seconded by Whitham that the rules be suspended and the Resolution passed to second read- ing by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Whirham that the Resolution be adopted. On roll call, carried unanimously. Council Minutes June 20, 1967 9. Petition ~or curb, gutter & paving on Taylor Street from the south line of Holly Street south 275 ft. The Council instructed City Attorney Skerry to prepare an Ordinance for the next regular meeting setting a public hearing. 10. Petition for vacation of alley - vicinity of Sherman Street. The City Council, instructed City Attorney Skerry to draft an Ordinance for the next regular meeting setting a public hearing. ORDINANCES RESOLUTIONS & CONTRACTS: 1. Ordinance setting a public hearing at 8:00 P.M. July 11 for the vacation of Iowa Street. It was moved by Cottle, seconded by Whirham that the rules be suspended and the Ordinance passed to second reading by title only. ORCCU. 2. Ordinance adopting Fire Prevention Code. City Attorney Skerry, read the Ordinance which adopts the Fire Prevention Code by reference only. It was moved by Baker, seconded by Reberts that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried un- animously. Following the second reading, it was moved by Roberrs, seconded by Whitham that Ordinance No. 1519 be adopted. ORCCU. At this time, City Attorney Skerry read an Ordinance setting a public hearing at 8:30 P.M.,July 11 for the vacation of Plaza Avenue. It was moved by Baker, seconded by Whitham that the rules be suspended and the Ordinance pass- ed to second reading by title only. On roll call, carried unanimously. Foll- owing the second reading, it was moved by Baker, seconded by Whitham that Ordinance No. 1520 be adopted. On roll call, carried unanimously. 3. Agreement with State Highway Department regarding proposed Siskiyou Boulevard Improvement Project. City Administrator Ayre read the Resolution authorizing a contract between the City of Ashland and the State Highway Department regarding the Siskiyou Boulevard Project. It was moved by Whitham, seconded by Roberts that the rules be suspended and the Resolution passed to second reading by title only. ORCCU. Following the second reading, it was moved by Cottle, seconded by Ward that the Resolution authorizing the Mayor and City Recorder to execute the contract be adopted. ORCCU. Following much dmscussion, it was moved by Cottle that no parking be establish- ed on the boulevard during the period of construction, or thereafter until the parking bays have been completed. This motion was seconded by Baker. On roll call, carried unanmmously. It was the feeling of the Council that these park- ing bays were to be constructed as quickly as funds are available, and if funds are not or will not be available, parking relief will be found. 4. Acceptance of deed of gift of land for street purposes - Ashland~Commun~ty Hospital. This matter was continued until the next regular meeting. 5. Petition of complaint against Southern Pacific Railroad regarding crossing. Council unanimously approved the f~ling of the petition after its review by Mr~ Cottle and Mr. Alsing. 6. Resolutions dedicating use of Poole property for Lithia Park. City Attorney Skerry read the Resolution. It was moved by Cottle, seconded by Whmtham that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second read- ing, it was moved by Baker, seconded by Roberts that the Resolution be adopted. Of~CCU. Council Minutes -5- June 20, 1967 7. At this time, City Administrator Ayre read an agreement between Southern Oregon College and the City of Ashland for use of the ~ollege swimming pool for our summer recreation program. It was moved by Cottle, seconded by Baker that the Mayor and City Recorder be authorized to execute said agreement. On roll call, carried unanimously. 8. Proposed agreement with Southern Oregon College for use of TID water for their cooling system and irrigation. It was moved by Baker s&conded by Whitham that the Mayor and City Recorder be authorized to execute said agreement. On roll call, carried unanimously. City Administrator requested that Council adopt specifications and call for bids on July 10 at 11 a.m. for street paving to be contracted. It was moved by Cottle, seconded by Whitham that the specs be adopted and bids called for on July 10 at 11 a.m.. On roll call, carried unanimously. There being no further business at this time, the meeting was adjourned sub- ject to the call of the Mayor. City Recorder SRP