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HomeMy WebLinkAbout1967-0808 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL August 8, 1967 The regular meeting oE the City Council was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Baker, seconded by Whitham that the minutes of the regular meeting of July 25 be approved. On roll call, carried unanimously. COMMITTEE REPORTS: 1. Finance & Realty Committee - purchase of certain property - result of appraisal - Chairman Cottle indicated that the appraisal had just been received prior to the Council meeting and stated that the Committee would need time to study it before reporting. 2. Public Works & Protection Committee - no report 3. Cemetery and Ordinance Committee no report 4. Utilities Committee - no report COMMUNICATIONS: 1. From Chamber of Commerce presenting Street and Highway Study. Chamber of Commerce President, Joe Butler, read the report in full. Dr. E. C. McGill, Chairman of the Streets and Highways Committee, pointed out the various streets and highways involved. It was moved by Whitham, seconded by Baker that this report be referred to the City Staff for astatus report on each specific item listed in the report. Carried unanimously. 2. Petition for curb, gutter and paving of Catalina between Chestnut and Maple. Director of Public Works Alsing indicated that 69% of the residents living on the opposite side of the hospital have signed in favor of the improvements. Following some discussion, this matter was continued until later in the meeting. 3. Petition for annexation - Henry L. Rettmann. Director of Public works Alsing indicated that the' Planning Commission turned this request down at their last regular meeting because of the difficulty in serving this area with utilities. (con't. later in meeting) 8:00 P.M. Public Hearing - Continuation of vacation of Iowa Street. City Attorney Skerry read the Ordinance vacating said street. At this time, Mayor Neill asked all thoseopposing this vacation to speak. There being no one in opposition, he then asked those in favor of the vacation to speak. Dan Ingle, member of the School Board, indicated that several members of the School Board had attended the Comprehensive Plan meeting Council Mintues -3- August 8, 1967 SPECIAL AGENDA ITEMS: 1. Proposed Ashland Comprehensive Plan - progress report. City' Administrator Ayre indicated that another meeting is scheduled for Thursday, August 10 at noon in the City Council Chambers. 2. Oiling costs for Helman Street - Director of Public Works Alsing indicated that an estimated cost for materials only would be $190.00. The labor would only amount to a few hours of a driver's time. Councilman Cottle at this time, indicated that this opens up an avenue of policy matter that should be considered in the i~Lmediate future. It was his feeling that with over all planning of streets, the Council could declare by Ordinance certain streets to be main arterials, thus being justified in declaring them paved (residents sharing only a portion of the cost). This matter was then referred to the Public Works & Protection Committee. It was then moved by Whitham, seconded by Jones that the unoiled, unpaved portion of Helman be oiled by the City. On roll call, carried unanimously. It was Councilman Whitham's suggestion that another petition be circulated again on this street for possible curb, gutter and paving later on. 3. Staff report - transmission of carillon music to downtown area. Director of Electric Utilities Boshears reported that the telephone company will lease a line from the college to any location in the downtown area for a nominal fee of $5 per month. The carillon company indicated that this is a feasible plan and is done in other cities. Boshears indicated that the equipment can either be lease/purchased or purchased outright. The estimated cost is approximately $1,500. He stated that he would have more information available at the next regular meeting° 4. Staff report - additional information, cost of railroad crossing devices. Director of Electric Utilities Boshears stated that he had talked with a Southern Pacific Engineer and reported that they use only one brand of signal; all installation work has to be done by Southern Pacific crews; cost is variable depending on tracks, type of switching, speed of trains, etc. Boshears requested that he send an actual job or copy of a similar type of job for a breakdown in the costs. He stated that he had not received this material yet. Following some discussion, Councilman Baker suggested that a meeting be scheduled within the next week or so to further discuss these railroad crossing devices~ ORDINANCES, RESOLUTIONS & CONTRACTS: 10 Ordinance setting Public Hearing - curb, gutter & paving on Orange between Laurel and Willow. City Attorney Skerry read the Ordinance scheduling the Public Hearing for 8:05 P.M., August 22° It was moved by Ward, seconded by Whitham that the rules be suspended and the Ordinances passed to second reading by. title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Whitham that Ordinance No. 1531 be adopted. On roll call, carried unanimously. 2. Ordinance organizing Downtown Coordinating Commission - City Attorney Ske~ry read the Ordinance organizing said committee. It was moved by Cottle, seconded by Whitham thatthe rules be suspended and the Ordinance Council Minutes -4- August 8, 1967 passed to second reading by title only. On roll call, carried unani- mously. Following the second reading, it was moved by Roberts, seconded by Whitham that Ordinance No. 1532 be adopted. 3. Lease for Fixed Base Operation of Ashland Municipal Airport. City Attorney Skerry read the lease in part. Councilman Cottle indicated that he was concerned about whether or not the George Bros. were required to have enough insurance. It was suggested by Councilman Baker that azcopy of the lease be submitted to our present insurance carriers for their review and request them to provide additional coverages needed and to indicate to us extra coverages needed by the Lessees to protect the City's interests. The George Brow, at this time, indicated that they would be willing to provide any insurance that the City's carrier considers necessary. Following some further discussion, it was moved by Baker, seconded by Whitham that the lease be given immediately to our insurance carrier for review as to the City's liability requirements and at the same time, the requirements that might be needed by the Lessees for the City's protection. At this time, Councilman Cottle moved to amend the motion that following the study by the insurance carrier, the premiums thereon be paid by the George Bros~ Councilman Jones seconded this amendment. Councilman Whitham then stated that by reason of this amendment, he would withdraw his second to the original motion; following some discussion, Cottle withdrew the motion to amend. There being no further discussion Mayor Neill asked for roll call, and the original motion (lease be given to carriers to determine insurance requirements for both Lessee & LessOr) was carried unanimously. (Petition for paving of Catalina con't.) City Attorney Skerry read the Resolution accepting said land. It was moved by Baker, seconded by Roberts that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Baker. On roll call, carried unanimously. At this time, it was moved by Ward, seconded by Jones that City Attorney Skerry be instructed to draft an Ordinance for the next regular meeting setting a Public Hearing for the curb, gutter and paving of Catalina Street. On roll call, carried unanimously. At this time, City Attorney Skerry indicated that the proposed three- way agreement between the State, County and City of Ashland with regard to Lithia Park extension has been received from the State. It was moved by Cottle, seconded by Baker that the rules be suspended and the Resolution authorizing Mayor & City Recorder to sign the 3-way agreement be passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Roberts, seconded by Whitham that this Resolution be adopted. On roll call, carried unanimously. City Attorney Skerry, at this time, stated that Earle Chamberlain, Building Inspection Superintendent, submitted to him a list of recommended names to serve on the five-member Board of Appeals for the Fire and Building Codes. This matter will be further studied by the Council~ Council Minutes -5- August 8, 1967 At this time, Mr. Melvin Ward, proprietor of "Ye Old Cobbler Shop" re- quested that he be allowed to place a sign on the sidewalk in front of his shop. Police Chief Hays indicated that all signs of this nature had been removed due to City Ordinance. Following some discussion, it was moved by Whitham, seconded by Baker that this request be denied, and that the Police Department continue to enforce this Ordinance until it is amended or appealed. On roll call, carried unanimously. There being no further business at this time, the meeting was adjourned subject to the call of the Mayor. '~ng Ci ecor er