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HomeMy WebLinkAbout1967-1121 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL November 21, 1967 The regular meeting of the City COuncil was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Richard Ne~]] at 7:30 P.M. Councilman Jones, Cottle, Ward and Whitham were ~l~. Councilman Baker and Roberts were absent. APPROVAL OF ~IYN~JTES: It was moved ITS' Wbitham, seconded by Cottle that the minutes of the last regular meeting of November 7 be approved and placed on file. Carried unanimously. COMMITTEE REPORTS: 1. Finance ~nd Realty Committee - no report 2. Public Woriqs & Protection Committee - no report 3. Cemetery and Ordinance Committee - Chairman Whitham read his Committee Report regardin~ the request by the Y.M.C.A. concerning proposed use of the Homes Avenue Cemetery property. It was the recommendation of the Com- mittee that "if the Y~MoC.A. and/or Parks and Recreation Department is in- terested in acquiring the use of this property, the Y..M.C~A. obtain a fair market value appraisal that could be used for purchase or lease estimates." It was further recommended that "if the Y.M.C.Ao and/or Parks and Rec- reation Department pursues this matter, the Ashland Development Coordinating Commission sho'uld study the land use proposed both in the context of determination of need for Recreation/Parks use in this area, and in context of possibly a better location of this type of facility under current priorities~" Following some discussion, it was moved by Whitham, seconded by Cottle that the report be accepted and placed on file and that a copy of this report be forwarded to the YoM.C.A. for their information. Carried unanimously- 4. Utilities Committee - no report. COMMUNICATIONS: 1. Letter from Ashland Moulding Company - concerning Industrial Park Lease. William Briggs, representing the Ashland Moulding Co., stated that said company was incorporating in order to obtain a Small Business Loan. It was his request that a five year lease be given with a five year option to renew. It was Cottle's feeling that a six year lease be given with no option and re-negotiate when the lease expires. Following further dis- cussion, it was noved by Whitham, seconded by Cottle that the City Attorney be authorized to draft a letter for the Mayor's signature, expressing the Council's intent to execute a six year lease with no option for renewal. On roll call, carried unanimously. 2. Letter from Presbyterian Church requesting traffic control. It was moved by Ward, seconded by Jones that this letter be referred to staff for investigation and they be so empowered to act if the circumstances warrant. Carried unanimously. C~.ncil Minute~ Page 2 November 21, 1767 3. Letter fr{~n~ f~ i~=~.d Gr~ve regarding compliance with sign removal. City Administrator Bosky. ears read the letter~ Grove indicated that he had re- moved the sign at ?,6 North Main in compliance with the sign code. The letter stated tha~ Grove would be willing to work with the Council to develop a new sign cede &~e 'friffztin~ the type of signs which would be desired in the Development Pr~!.~ .i~.~ it was F~oved by Ward, seconded by ~ones that the letter and attached i[!?rfl-~==tion be forwarded to the Planning Commission. On roll call, carried !~ 4. Planning Ccs!~alon- Minutes of the last regular meeting. It was moved by Whith~ri~. -.~conded by Ward that the Planning Commission Minutes of November 13 i?QI .~p~oved and placed on file. On roll call, carried unanimously. 5. From Oregon Batik appealing minor land partition decision of the Planning Commission. D~'ec~cor of PuDlic Works Alsing indicated that if the land were to be div~<ied~ the house lot would be of substandard width and area and the d~pte~. lot substandard in area. Dr. MacCracken pointed out that there was ~ ~presentative of the Oregon Bank present at the Planning Commission's Put;]~ Hearing, Following some further discussion, it was moved by Cottle, secor,d,3~i by Ward that the recommendation of the Planning Commis- sion in this appea~ be affirmed without further action. On roll call, carried unanimon~s!y. 6. Applications for renewal of liquor licenses. City Recorder Bartelt indicated that fou~ applications had been received, They were: Pioneer Market, Ye Old ~ub~ Southside Market & Hillah Temple. It was moved by Ward, seconded by Whi~iham that the applications be approved. On roll call, carried 7. Letter fron, the i~t'ernational Brotherhood of Electrical Workers. City Administrat~x £~oshears indicated that it was their request to enter into collective D~gaining with the City of Ashland Electric Department within one montt~ oi the date of the letter. City Attorney Skerry indi- cated that this sicuation has arisen in the past. He stated that this type of bargaining ~s permissive, but not compulsory, and that he would check with the Atto~rney General's opinion and report back as to whether or not their opLn!ons concurred. It was moved by Cottle, seconded by Whitham that th~.s mdtter be tabled. On roll call, carried unanimously. SPECIAL AGENDA iTEMS: Unfinished Bush. bess: 1. Staff Report S~skiyou Boulevard Project - Bridge Street intersection. City Administrator Boshears read the Staff Report which indicated that after detailed rev.[ew of the project as planned and constructed by both City and State Highway Engineers, both strongly recommended that "the configuration in the area ~n question remain as planned". It was Councilman Ward's ~eeLing that the Bridge Street left-turn should not be closed because of ~he several small businesses involved. Councilman Jones agreed with Councilman Ward. It was the feeling of Councilman Cottle that this intersect!cq~ should be left as planned and constructed, other- wise it could create a bottleneck at this intersection. At this time, Mr. Robert Volfs ii~dicated that he was in opposition to the Project as Council Minutes Page 3 NOvember 21, 1967 planned and constructed at the Bridge Street Intersection. Following some further discussion, it was moved by Cottle, seconded by Whitham that this matter be continued until the next regular Council Meeting so that more information with regard to accidents, etc., could be obtained, and in the interim period, this matter be referred to the Public Works and Protection Committee. On roll call, carried unanimously. 2. Staff Report Recommended Speed Zone Changes - North Main, Highway 66 and Highway 99 South. City Administrator Boshears indicated that copies of this report had been made available to the Public Works and Protection Committee. He also stated that these changes would have to be submitted to the State Traffic Board. Police Chief Hays stated it was his feeling that for safety reasons, these suggested reductions in speed should be made. Following some discussion, it was moved by Cottle, seconded by Whitham that this report be referred to the Public Works and Protection Committee for further study. On roll call~ carried unanimously. 3. Extension of bid opening dates City Administrator Boshears indicated that sufficient time had not been allowed for bids on the Police motor scooter or the transformers and cable. It was moved by Whitham, seconded by Cottle that the bid dates be extended to December 4 at 2 p.m. for motor scooter bids and 2:30 for electrical equipment bids. On roll call, carried unanimously. New & Miscellaneous: 1. Administrative changes in Fire Department - classification title change. Fire Chief Swink explained that the change will be staying within the budgeted monies for 1967-68. It was also pointed out that for fire rating purposes, this change was necessary. It was moved by Cottle, seconded by Jones that this change be allowed. On roll call, carried unanimously. 2. Appointment of Building Appeals Board - Mayor Neill at this time, Mayor Neill appointed the following local citizens to be known as the Building Appeals Board: Vincent L. Oredson, Elmer Savikko, Ken Drumdieck, Glenn Munsell, and Elmer Biegel. It was moved by Cottle, seconded by Whitham that the appointments be confirmed. On roll call, carried unanimously. 3. Adopt specifications and callfor bids - valves and fittings - Public Works Department. It was moved by Cottle, seconded by Ward that the specifications be adopted and bids called for on December 4 at 2:30 P.M. At this time, Mayor Neill submitted the name of Dave ~igh~ as recommended by the Citizens' Band Commission, to fill the position of Band Director', replacing Herb Cecil. It was moved by Cottle, seconded by Jones that this appointment be confirmed. On roll call, carried unanimously. Ordinances~ Resolutions & Contracts: 1. Budget Transfer - Inter-fund Loans. City Attorney Skerry read the Ordinance. It was moved by Whitham, seconded by Cottle that the rules Minutes Page 4 November 21, 19~/ be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Whitham that the Resolution be adopted, On roll call, carried u~animously. 2. Re~.!:.{~:!:~ ~!iuhorizing Police Department use of Forest Servzce Land for pis".~'~ ~ange~ City Attorney Skerry read the Resolution. It was moved b! ,::iQ~ seconded by Jones that the rules be suspended and the Resolu~:. ~.~ed to second reading by title only. On roll call, carried !'~_.~.~'~.sly. Following the second reading it was moved by Cottle, seconde! u'i' ~h. ltham that the Resolution be adopted. On roll call, carried 3. Resu~..~uion establishing "no parking zone" Sherman Street near Siskiyou Bo~levard. Following some discussion, it was moved by Cottle, seconded by Whitham that the rules be suspended and the Resolution passed to second ~eadin9 by title only. On roll call, carried unanimously. Following'the second reading, it was moved by Cottle, seconded by Ward that th~ Resolution be adopted. On roll call, carried unanimously. 4. Ordiz~ance setting a public hearing - vacation of portions of Willow Street and Hersey Street. City Attorney Skerry read the Ordinance, it was moved by Ward, seconded by Cottle that the rules be suspended and the Ordinance, it was moved by Ward, seconded by Cottle chat the rules be suspended and the Ordinance passed to second reading by title only. On roll call~ carried unanimously. Following the second reading, it was moved by Whitham~ seconded by Cottle that Ordinance No. 1545 setting the Public Hearing for 8:15. December 5 be adopted. On roll call, carried unanimously. 5. Set Public Hearing Zone Change - Ashland High School. It was moved by Whitham, seconded by Ward that this hearing be scheduled for 8:00 P;M., December 5. At this time, Councilman Cottle indicated that after some research and study, it had been determined that the Ashland Memorial Mausoleum Trust Fund's first and true name is the Mt. View Mausoleum Trust Fund. City Attorney Skerry read the Ordinance repealing Ordinance 1542 and estab- lishing the Mt. View Mausoleum Trust Fund. It was moved by Cottle, seconded by Whitham thatthe rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Cottle, seconded by Whitham that Ordinance No. 1546 be adopted. On roll call, carried unani- mously. At this time, City Administrator Boshears directed the Council's attention to the Statistical Data Report submitted by Larry Mohr, Director of Finance. The Council indicated that this material would also be studied at Special Study Session. DEPARTMENT REPORTS: It was moved by Ward, seconded by Cottle that the monthly departmental reports for the month of October be approved, Carried unanimously. There being no further business, call or the Mayor. SRP the Council adjourned subject to the Recorder '