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Home My WebLink About1966-0104 REG MINASHLAND CITY'COUNCIL REGULAR MEETING January 4, 1966 The regular council meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. Mayor Richard L. Neill called the meeting to order. Present were Councilmen Baker, Cottle, and Ward. ~sent were Councilmen Peters, Lewis and Whitham. APPROVAL OF MINUTES: It was moved by Ward, seconded by Baker that the minutes of the last regu- lar meeting on December 21 be approved and placed on file. On roll call, carried unanimously. At this time, Councilman Peters arrived. CO~,IUNICATIONS: City Administrator Ayre indicated that there were several copies o£ letters he received attached to the Agenda for the Council's information~ City Administrator Ayre stated that he received a letter ~m the State Highway Department requesting the City to assume maintenance of the flash- ing beacon light at the intersection of Tolman Creek Road and Rogue Valley Highway (Hwy. 99). It was moved by Baker, seconded by Ward that the City assume the maintenance and power bills of this light. On roll call, car- ried unanimously. At thLs t~me, Councilman Whitham arrived~ C~.!.~I 2~ttorney Skerry indicated that he had just received a letter from Mr. Wai]~.~!e Smith, of Jackson Hot Springs, requesting the City to pay liability ir!sucar~ce on an accident which occured last summer during the City's Sum- men R~creat].on Program. Mr. Smith felt that since it was a City sponsored program, it was the City's responsibility. City Attorney Skerry explained that he felt it was not our responsibility, and there should be no liabIlity on behalf of the City. It was moved by Cottle, seconded by Whitham that the City Attorney be given the authority to express the opinion that it ls not the City's legal responsibility even though the accident did occur dur- ing the Summer Recreation Program. SPECIAL AGENDA ITEMS: 1~ Appointments by Mayor to Citizen's Advisory Boards, Commissions and Committees. Mayor Neill read a list of all re-appointments and appointments to the various c~mmissions, committees and boards. They were: Citizens' Budget Committee - re-appointed: Lyle Knower; appointed: J. C. Busch and James Ragland. Summer Recreation Committee - re-appointed: Dee P~erce; appointed: J. F. Eberhart. Hospital Board - re-appointed: Archie Frles and I. F. Andres. Library Board - re-appointed: H. A. Cloer. Economic Development Commission - re-appointed: Jim Busch and H. S. lngle. Fare Departmnet Civil Service Board - re-appointed: Robert Reinholdt. Band- re-appointed: Herbert Cecil and Dr. R. Burdico Planning Commission - re- appointed: Dr. Elliott MacCracken; appointed: William Dawkins. Special Recreation and Park Study Committee - AppoInted: Chet Corry, Robert Bennett, William Dawkins, Virginia Cotton, Stanley Jobe, Bill Patton, and Robert Ayre, Staff Advisor. It was moved by Ward, seconded by Whitham that all appointments be confirmed. On roll call, carried unanimously. Minutes - 2 - January 4, 1966 i,!d~ol [:c]l] also read the new Council Committee appointments and City S~za~i members they are: Utilities Committee: Lewis - Chairman, Ward, Ccztt]e; Finance & Realty Comaittee: Ward - Chairman, Peters, Whitham; £.1~. ~.J Wo~ks & Protection Committee: Cottle - Chairman, Baker, Lewis; CemetI!~ry & Ozdinance Conmffttee: Baker - Chairman, Peters, Whitham; :.! ~1 /.lawson - Peters. CLty Stafi: Robert H. Ayre, City Administrator; Gerald F. Scannell, Jr., ~lunicipal Judge; Harry A. Skerry, Jr., City Attorney; Herbert J. Hays, Chie~ of Police; Charles ~ Davis, Fire Chief; Allen A. Alsing, Director of Public Works; Donald A. Heinz, Director of Finance; James Burr, Cemetery Superintendent; Gary L. Boshears, Director Of Electric Utilities; Phillip Hunt/ey, f~ospital Administrator; Dr. R. M. Turner, City Health Officer. wms moved by Whitham, seconded by Baker that all appointments be confirmed. roll call, carried dna. nimously. ?~ Sst~l~ntent with General Electric of claim for $577 under the Clayton Ant~-Tri~aa Act~ ~tyAttorney Skerry indicated that this covers a period from 1~58 tc ]_962. He also stated that Director of Electric Utilities, Gary Bosi~ea~s has studied th~s m..:~'Lu:er quite thoroughly. It was the recommenda- ~i~:1 c!f both Skerry and Boshears that the settlement figure be approved, and than !he settlement did contain all the items that we could justifiably obtdin. City Attorney Skerry read the Resolution authorizing the Mayor and CitV' Re<order to execute a contract of settlement Of $577 with General t~cctf'~c Company. It was moved by Ward, seconded by Whitham that the rules be s~ul.eI=ied and said Resolution passed to second reading by title only. :~n rl,fl .'~:]~ carried unanimously. Following the second reading, it was ~no ~-I~ ; ~':t~rs, seconded by Whitham that the Resolution be adopted. On ~ ~ ! . ' [, ¢:arried unanimously. ~.~ !p.~ci~ications and call for bids for utility poles. City Admin- - ~. ~ Ay~ stated that the estimated cost is $3,000 and that they are ::.;~dg~i. It was moved by Baker, seconded by Whitham to adopt specifications and ¢~1[ ~or bids at 10 o'clock, Tuesday, January 18. On roll call, carried dnannmous] y. 3b~ City Administrator Ayre indicated that it was necessary for the Council to ~dopt specifications and call for bids for liquid asphalt for the year. Ay~e stated that our requirements would be 300 tons, estimated price of S12,~00~ It w~s moved by Ward, seconded by Baker to adopt specifications ~nd call ~o£ bids at 10 o'clock, Tuesday, January 18. Carried unanimously. M: Akfe indicated that the City's annual petroleum contract was up and ~kle Co~ncil needed to adopt specifications and call for bids for diesel, ~s an~ ~urnace oil. It was moved by Ward, seconded by Whitham to adopt specifications and call for bids at 10 o'clock, Tuesday, January 18. On ~oll call, carried unanimously. O?_D__i!IA..~N(__2E_~C_RESOLUTIONS & CONTRACTS: Trailer Park Ordinance - establishment of licensing fees for mobile ~ome coarts. It was the feeling of City Administrator Ayre and Director _~ Public Works Alsing that the ~ollowing fees would cover any adminis- trative cost: Mobile home courts containing one mobile home - $2.00; hobble ~ome courts containzng two or more mobile horaes - $.50 for each mobile home space with a minimum of $5.00. It was moved by Lewis, seconded ~ilV Whi~!~=[n that the Co~lncil approve the permit fee and the City Attorney be ~n~tE.~i~ed to draft an Ordinance to be presented at the next regular meeting. On roll call, carried unanimously. 8:30 P.M. Public Hearing - (con't.) Zone Change R-F and F-1 to R-3, Hersey Street and Oak Street area. At this time, Mr. Clinton Phelps indicated that the reason for the requested zone change is to facilitate a trailer court. Councilman Baker suggested that the Council check on this area to see if it is in conflict with County plans for the proposed Green Be~t area for parks. After some discussion, it was moved by Baker, seconded L~ Lewis that the hearing be continued until George Brenner of the County Planning Commission, can show the plans for .this area to the Council. On roll call, carried unanimously. City Attorney Skerry suggested that the Council meet with the P~nning Commission at their next regular meeting, Monday, January 10. At this time, City Admin3~tcator Ayre gave a brief status report on the City of Ashland's Master P~an up to this point. Ayre stated that on June 16, 1964 the Ashland City ~ouncil requested the Planning Commission to undertake a comprehensive M.~ster Plan for the City, utilizing the services of the Bureau of Municipal Research. Ayre stated that on April 16, 1964, the Ashland Economic Development Commission appropriated $4,500 for the purpose of employing the Bureau of Municipal Research to complete a Master Plan for the City; Ayre indicated that the approval of the application has just been granted and the Bureau of Municipal Research now has funds to under- take the $4,500 study. Ayre and Mayor Neill were both of the opinion that a special task force committee be rounded to work with the Bureau on a once-a-month basis to receive the work they have done up to that time and revise as the case may be. At this time, Mayor Neill read the names of those appointed to this committee. They were: Duane Baker, Chairman, represen- ting the City Council; Don Lewis, representing the Council and College; Dr. E.B. MacCracken, representing the Planning Commission; Harold Buck, repre- senting the Planning Commission; Bill Dawkins, representing the Planning Commission and the Park & Recreation Study Committee; Stan Jobe, representing the Ashland Schools; Allen Alsing, representing City Staff; Robert Ayre, representing City Staff; and Vincent Oredson, representing the Downtown Planning Study and the Community at large° After some discussion, it was moved by Peters, seconded by Ward that the special committee be confirmed. On roll call, carried unanimously. At this time, Robert Voris presented to the Council his proposed plans and sketches for a future mobile home court. There being no further business, the Council unanimously agreed to adjourn, subject to the call of the Mayor. SRE .... ncil Minutes - 4 - January 18, 1966 5. Dedication of new City street - Oneida Circle - Timberline Sub- division - Karl Winbigler. Director of Public Works A1 Alsing indicated Ehat he had received a letter from Mr. Winbigler stating that he would pay for the costs of: retaining wall, fill, paving, curbing and all ~'.her development costs. It was moved by Cottle, seconded by Lewis that the request ¢~f a i~ew street be granted upon receipt of a cash deposit in an amoun~ to Oe estimated by A1 Alsing. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Resolution authorizin9 the Mayor and Recorder to execut an agree- ment with the State Highway Department regarding flashing beacon main- tenance at Rogue Valley Highway and Tolman Creek Road. City Attorney Skerry read said Resolution~ It was moved by Lewis~ seconded by Baker that the r,~les be suspended and said Resolution passed to second reading by title only, Carried unanimously. Following the second reading~ it was moved by Baker, seconded by Whitham that the Resolution be adopted. On roll call~ carried unanimously. 2. Ordinance confirming ~rPller park certification fees. City Attor- ney Skerry read the <ifiinance. It was mu~ed by Lewis, seconded by Cottle that the rules be suspended and said Ordinance pas~ed to second reading by title only. On roll call, carried unanimously. Following second reading, it was moved by Whitham, seconded by Cottle that Ordinance No. !441 be adopted. On roll call, carried unanimously. At this time, Councilman Lewis, Chairman of the Realty Committee, gave ~ ~eport on the purchase of the Kapteyn property (Cloverleaf Da~&y}. Lewis stated nhat Mr. Eapteyn was willing to accept the offered p~ice .~ $14,500 if there was nothing else to be done. There being no further bus~ness, the Council unanimously agreed to adjourn, subject to the call of the Mayor. B W.E. artelt, Recorder SRE