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HomeMy WebLinkAbout1966-0118 REG MINASHLAND CITY COUNCIL REGULAR MEETING January 18, 1966 The regular council meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. Mayor Richard L. Neill called the meeting to order. Present were Councilmen Baker, ..j~tle, WaLd and ~h~tham. Absent w~e Councilman Lewis and Peters. APPROVAL OF MINUTES: It was moved by Wnitham, last regular meeting be carried unanimously, seconded by Ward that the minutes of the app~oved and placed on file. On roll call, DEPARTMENTAL REPORTS: Councilman Cottie stated Eha[,ln reference Lo the Public Works Report, he was curious as to the type of phone calls regarding frozen pipes. Director of Public' Works Alsing indicated that most o~ the calls were individuals~ ~eque~tin9 wate~ be turned ofi so the pipes could be repaired. It was moved Dy Whirham, seconded by Ward that the depart- ment reports ~or the mor~th ~ December be accepted and placed on file. On roll call~ carried ~narl~mous~y~ COMMUNICATIONS: At th~s LLme City Administrator Ayre stated that the Council should elect a Chairman of t~e Council~ It was moved by Ward, seconded by Whitham that Councilman Cottle's name be placed on nomination. It was mq~\led by Whltham, seconded by Ward that the nominations be closed, on r.D~ call, carried unanimously. By unanimous vote, Councilman Cct~L& %~as elected as ChiaLman of the Council. i! !.etter flom the League of Women Voters submitting material for the council to review befole the noon luncheon meeting on Tuesday, January 25. 2. Letter from Marvin Sylvester requesting leasing of some land at the City's Industrial Park Area. Ayre stated that Mr. Sylvester had made an error in the letter; Mr. Sylvester showed the old mill as the desired portion of property that he wished to lease, but meant the loading dock. A~ter some discussion, it was moved by Baker, seconded by Cottle that the City Administrator by authorized to contact Sylvester and advise him that we are not at this time interested in leasing the property. On roll call, carried unanimously. 3. Letter from Western Greyhound Lines in reply to the City Adminis- trator's letter. ~ the letter, Mr. R. N. Dick, Regional Manager, stated that he has requested their Marketin~ and Operating Departments to make a study of the Ashland services and a re-adjustment of service through Ashland will be made, if necessary, to eliminate the traffic problem. The letter indicated that this could mean a possible reduction of schedules stopping at Ashland. In regard to the bus depot itself, the letter stated that it is operated as in independent business by the local agent, and any improvements or modernization. of the facility would be the responsibility of the agent. Councilman Cottle suggested that a ~cil Minutes - 2 - January 18, 196t letcitE be drafted to the Public Utilities Commission £or further assistance and information regarding rules and regulations. At this ~:~me Councilman Lewis arrived. ~: Letter nrom Dr, i:!:~,u N Stevenson, President of Southern Oregon College, requesting e~'<,~bi:Lshme~t of a liquor buffer zone~ City Administrauo~ Ayre ind,:raced that in April, 1955, the City Council passed = Resolution ~,,,,~, ~=n aisappzoved the granting of liquor licenses or permits of all clasd~,~ concerning locations which would be within a one thousand foot radius el any public school within the City of Ash- land, which also inciuued Southern Oregoa College~ Councilman Lewis stated thai Dr. Stevensc~k, w~s unaware of this Resolution when the letter was written~ and asked =: ,= copy m~ght be sent to him~ It was moved by Co~t],ef seconded ~-:,' i=.,-, b,~t rh~s subDeer be referred to the Public WOLF. 6 ~b'l ,'~ ,, t,: , { ',~:t j ~),, ~71th,f z:*i~ { ' On ~oil call., c.~tfied 8:00 t:: M 2b] ~: b%E~c,~!a=v .- .:i. ci ~.; H~gFtWS~i ~;~, W_dening and Reconscruc- t. iol7~ [=~.*,7 :e,ft [l, SlltlS= .'~ ~,,S r:h Ms: f'fred KL=,boe~ Assistant State Highway Engl..z~e~ ~;~,d ~l t.~ ~< ,l'h~? =e~ , [;iv~S[O~ "ugi.~eer of the State Highway Depaztment~ CQUi!Cl ira=', L~:rw=S staled the: he Council believed that Plan 3 ,,ou[d De be~L.,.~ 2_:t the ftlL~Ke ~dds Of Ashland, but were con- cerned w~ ch the del.,~ys ~nat might occur~ and wondered if Mr. Klaboe coutd g[',.a ~n approx2matLan as to whether or not the City could get %.n~s E~e.~ w~tn~n ,~ neasonab]~ t3mu. Mr. Klaboe stated that he could give m3 definable Lime Kejdrdless of the plan selec~d. so far there has been ~=t ~ght-of-way/and put'chased. Mr~ Klaboe ~ndicated that there wa~3-:= ,JlkTu Illdill reasons why trle State believed Plan 1 to be best. They we,h- [. Thefez~ a $300.000 difference ~n cost over Plan 5; 2. They feel ]ac ~]=~n i wau!d be adeqGate and at such t~me when more space was ~ez-<< , ~l'~e >n-sL<eet parking cu~d.d be eliminated and refuges could be czeau=d; 3. 'Phe State feels that the impact on the area would have a greauei eflecu s,f a physical barrier was put in. It was mentioned that Plan 5 would ~equlre $165;000 for extra rmght-of-way costs. 8:30 P.M? Pub[i:; Hearing - icon't.) Zone Change R-F and R-1 to R-3, Hersey and Oak St!eet area - Mr, Clinton Phelps. Director of Public Works AI Aising stated that the County Planning Commission indicated that there wou]d De no conflict with the Bear Creek Plan if this zone were to be chan~ed, City Attorney Skerry read the Ordinance, and it was moved Oy Lewis, seconded by Ward that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Ward that Ordinance No~ 1440 be adopted. On roll call, carried unanimously. 8:00 P.M, Public Hearing (con't.) - At this time Mr. C. M. Litwilier, represent~.ng 25 businesses located on Highway 66, stated that they were all strongly opposed to Plan 5. He indmcated that 23 people had voted in favor of Plan 1 and 2 people had voted for another plan. Litwilier stated that if Plan 5 were accepted, their businesses would be completely cut off, He then proceeded to list several reasons why the group of businessmen preferred Plan 1 over Plan 5. At th~s t. ime~ Councilman Lewis made a motion to accept Plan 5, feeling it was for tile good of Ashland. This motion died for lack of a second. ~ncil Minutes 3 January 18, 1966 After further discussion, it was moved by Cottle, seconded by Whitham to accept Plan 1 with the modifications that we have painted medians with duck outs; no on-atreet parking; and that further study be given to the Clay Street off-ramp. It was their feeling that in this way, no more land would have to be taken than was necessary to take care of the safety factor. The safety factor would be handled by the duck-outs. Also, left hand turns can be controlled by Ordinance if necessary. On roll call, carried 4-1 with Lewis dissenting. COMMUNICATIONS (con't.) 5. Letter from Gerald J. Scannell, Jr., Attorney for Shinn's Market requesting removal of two parking meters. It was moved by Whitham, seconded by Ward that the parking meters be removed. On roll call, carried unanimously, 6. From Planning Cosmission: (a) Approval of minutes of last regu- lar meeting - it was moved by Ward, seconded by Lewis that the minutes be approved and placed on fileo On roll call, carried unanimously. (b) Set Public Hearing for zone change - Lyn Estates ~2 - R-i:B-10 to R-i:B-81 It was moved by L~wis~ seconded by Whitham that the public hearing be set for 8:00 P,M. February 1, on roll call, carried unani- mously. (c) Reco~nendation fox change of street name - City Attorney Skerry read the Resolution authorizing the name be changed from Short Way to Henley Drive, It was moved by Lewis, seconded by Cottle that the rules be suspended and said Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Whitham that the Resolution be adopted. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: 1, Result of bid opening on utility poles - City Administrator Ayre pointed out that there were seven bidders, the low bid being $3,017.20 from L. D. McFarland Company in Eugene~ It was moved by Baker, seconded by Whitham that the bid be accepted. On roll call, carried unanimously. 2. Result of bid opening on liquid asphalt - City Administrator Ayre stated that there were three bids received, the low bid being $44 per ton, submitted by Chevron Asphalt Co. of Portland~ It was moved by Lewis, seconded by Ward that the low bid be accepted. On roll call, carried unanimously. 3~ Result of bid opening for fuels and heating oils - City Adminis- trator indicated that there we~ 10 bidders on these items. The low bid on Gasoline was Western of Medford with .2029 per gallon; low bid on Motor Diesel Fuel was also Western of Medford with .1224 per gallon; low bid on Furnace Oil PS100 was Texaco with .1434; low bid on Auto Diesel Fuel was Texaco with .1434 per gallon; low bid on Furnace Oil PS200 was Texaco with .1234; and low bid on Furnace Oil PS300 was McLaren Oil. It was moved by Lewis, seconded by Ward that the bids be accepted. On roll call, carrled unanimously. 4. Traffic control near new Post Office site and college area for referral to Public Works and Protection Committee. It was moved by Lewis, seconded by Whitham that the traffic control problem be referred to the Public Works and Protection Committee for futther study. On roll call, carried unanimously.