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HomeMy WebLinkAbout1966-0405 REG MINASHLAND CITY COUNCIL REGULAR MEETING April 5, 1966 The regular council meeting Of the City of Ashland was held in the Council Chambers of the City Hall on the above date. Mayor Richard L. Neill called the meeting to order. Present were Councilmen Baker, Cottle, Lewis, Ward and Whithamo Absent was Councilman Peters. APPROVAL OF MINUTES: Mayor Neill made one correction to the minutes. The minutes stated the expected increase in charge for sewer rates to be $.50 per person. It should have been $,50 per residence. Following this correction, it was moved by Lewis, seconded by Baker that the minutes be approved as cor- rected. On roll call, carried unanimously. COMMITTEE REPORTS: ~. Request for leasing of Industrial Park property - report from Realty Committee - George Ward, Chairman. The Realty Committee submitted two reports both regarding Industrial Park land. One report indicated the need for clean up of the area and it made four suggestions: (1) fill and level old pond (2) inspection. of some old buildings (3) inspection of old loading dock and shed to determine whether or not they should be retained (4) entire area should be graded and leveled to eliminate many existing hazards. The second report, regarding the request of Mr. W. A. Dunham to lease some of the Industrial Park property made the following recommendations: (t) that the leased property be limited to the site of the sawmill building and green chain shed only with appropriate side and rear clearance (2) that the lease be for a maximum period of two years with option for the City to renew (3) that it be stipulated that Mr. Dunham operate ~ less than eight months per calendar year (4) that the rental be $50.0U per year. It was moved by Lewis, seconded by Ward that the recommendation of the Realty Committee regarding the lease of Industrial Park property be approved and the City Attorney be instructed to draw up said lease. On roll call, carried unanimously. It was moved by Lewis, seconded by Whitham that appropriate action be taken regarding the report on the condition of Ashland Industrial Park. On roll call, carried unanimously. 2. Parking and parkmng meter matter - report from Public Works and Protection Committee, Richard Cottle, Chairman. Following the reading of the report by Cottle, it was moved by Cottle, seconded by Lewis that the portion of the report regarding the parking problem on Oregon Street~ such action as heretofore stated having been done, be ratified. On roll call, carried unanimously. COMMUNICATIONS: 1. Request for variance of Sign Ordinance Signal Service Station, 145 North Main Report by City Attorney. City Attorney Skerry indicated that this request is a non-conforming use as the Building Inspector had so stated, He stated, however, that the Sign Ordinance does allow appeals from the decision of the Building Inspector. Skerry indicated that this request would have to be again presented to the Planning Com- missmon. Council Minutes - 2 April 5, 1966 At this time, Mayor Neill introduced three members of the Jackson County Court: Commissioners Faber and Keating and Judge Earl Miller. They indicated that they were in attendance regarding the proposed Bear Creek Sanitation District. Judge Miller gave some brief background material in regard to the proposed plans for the project. He indicated that their main purpose for attending was to ask for the Council's cooperation in holding a public hearing in the near future to let the people of Ashland determine whether or not they would like to be included in the perimeter of this project. (con't) 8:00 P.M, Public Hearing - Zone Change R-i:B-8 to R-3:2.4 and R-2, Wal- nut, Chestnut, Luna Vista area - City Attorney Skerry read the Ordinance authorizing the change. There being no discussion either for or against it was moved by Lewis, seconded by Ward that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Ward, seconded by Lewis that Ordinance No. 1446 be adopted. On roll call, carried unanimously. BEAR CREEK SANITATION PROJECT (con't.) Following some discussion, it was moved by Lewis, seconded by Cottle that the Council cooperate with the County Court in holding a public hearing at an early date to explore the possibilities of this project thoroughly. On roll call, carried unanimously. 8:15 P.M. Public Hearing - Curb, gutter and paving - Cedar Homes Subdivi- sion - City Attorney Skerry read the Ordinance. There being no discussion either for or against the Ordinance, it was moved by Lewis, seconded by Baker that the rules be suspended ~nd said Ordinance passed to second read- ing by title only. On roll call, carried unanimously. Following the second reading, it was ~oved by Lewis, seconded by Whitham that Ordinance No. 1447 be adopted. On roll call, carried unanimously. COMMUNICATIONS (con't.) 2. Minutes of Planning Commission - Special Meeting & Regular Meeting - It was moved by Lewis, seconded by Whitham that the minutes of these two meetings be accepted and placed on file. On roll call, carried unanimously. 3. Petition for curb and gutter only - South Walker Avenue on west side only from existing paving south. Petition for curb, gutter and paving on Hope Street and the south end of Beswick Way - Petition for curb, gutter and paving of Clay Street between the Boulevard and Mohawk. City Attorney Skerry read the Ordinances setting the dates on April 19, 8:00 P.M., 8:15 P.M. and 8:30 P.M. respectively. It was moved by Lewis, seconded by Baker that the rules be suspended and said Ordinances be passed to second reading by titles only. On roll call, carried unanimously. Following the second readings, it was moved by Ward, seconded by Lewis that Ordinances 1448, 1449 and 1450 be adopted. On roll call, carried unanimously, 6. Letter from Gail S. Brewer offering right-of-way in exchange for releases on assessments City Administrator Ayre read the letter from Mr. Brewer. Ayre stated that it was the recommendation of the Staff that this request be denied. It was moved by Lewis, seconded by Ward that the recommendation of the Staff be accepted and the request be denied. On roll call, carried unanimously. Council Minutes -3- April 5, 1966 7. Letter ~rom Mrs. Dixie Rayson regarding traffic control on Gresham. It was moved by Lewis, seconded by Cottle that this letter be referred to the Public Works and Protection Committee, Cottle, Chairman. On roll call, carried unanimously. 8, Request of Southern Oregon College for re-routing of Rocca Street - Councilman Lewis making the presentation. Councilman Lewis presented some plans to the Councll and indicated that the college's request is to take steps to close Rocca Street and develop an extension of Madtone Street, and hoped that the City of Ashland could work with ~O.C= on this p~oject. After some discussion, it was moved by Cottle, seconded Dy WP~ltham that the City of Ashland cooperate with the college on th~s pro3ecto On roll call, carried unanimously. 9~ R~quest i~om Post Office to install Motorist Collection Boxes City Admin~strato~ Ayre read the letter ~rom Mr. Hess, Postmaster. Mr, Hess stated to the Council that some consideration should also be given to ~2eplacing the traffic signal on "C" Street. It was his thought that it should be relocated at the intersection of "C" and First Street. It was moved by Cottle, seconded by Lewis that these matters be referred to the Public Works and Protection Committee. On roll call, carried unanimously, At thLs time, Councllman Lewis indicated that he had been approached by Mr. Kapteyn with a counter proposal for purchase of his property. Lewis stated that he wanted to refer this on to the Realty Committee. It was mcved by Lewis, seconded by Whitham that the counter proposal be referred to the Realty Committee. On roll call, carried unanimously. SPECIAL AGENDA iTEMS: 1, Award of bid of 1/2 ton pick-up truck for Electric Department. City Administrator Ayre stated that there were three bidders: Selby Chev- rolet with $1,610.72, 99 Motors with $1,622.75 and Jim Busch Ford with $1,522.98. Our estimate was $1,900.00. It was moved by W~itham, seconded by Lewis that the bid be awarded to Jim Busch Ford. On roll call, carried unanimously. 2. Business License Ordinance renewal - Memorandum from City Adminis- trator Ayre - City Administrator Ayre indicated to the Council that the memo was attached to their agendas. Following some discussion, zt was recommended by Councilman Lewis that members of both groups involved, Chamber of Commerce and Economic Develop~ent Commission, be invited to attend a noon study session on April 11. City Administrator Ayre stated that he would make arrangements. 3 Adopt specifications and call for bids on 300 KVA pad-mount trans- former lot t[elman School. It was moved by Lewis, seconded by Ward that the bids be called for on May 3, as so requested. On roll call, carried unanimously. 4, Adopt speciiications and call for bids - lease-purchase agreement for backhoe for Public Works Department and trencher for the Electric Department! Director of Finance Heinz further explained the lease- purchase method of bidding. After some discussion , it was moved by Lewis~ seconded by Ward that the Director of Finance be authorized to call for bids at 10 A.M., Tuesday, April 19 using the lease-purchase method~ On roll call, carried unanimously. At this tame, Mayor Neill suggested that the Council set certain hours ior burning debris. lit was moved by Lewis, seconded by Cottle that this ~moblem b~ Lecorlmlenced to the Public Works and Protection (Fire) Committee. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS: l. Final reading of Sewer Service Charge Ordinance - City Administrator Ayre read the title o£ the Ordinance. Councilman Lewis moved to de~er this Ordinance until the Council had a chance to review the report submitted by Jackson County Court regarding the Bear Creek S~nitatlon ~o3ect~ This motion died for lack of a second. At this ~nie ~r, Fred R~befts of Bagley Canning Company stated that t~e~ proposed increase would amount to approximately 700%. He felt that this was quite a large incEease. Last year the canning company paid $34.80 as c~paied to i_l~e projected cost of $550. Following some discussion, it was rr~oved by Baker, seconded by Ward that the second reading of the Ordinance be passed. On roll call, carried with Lewis dissenting. it wis mcl~ed by Whitham~ seconded by Ward that Ordinance No. 1451 be adopted. On roll call, carried unanimously. 2. Vacation of ~kley - VanNess Stxeet and North Laurel Street area - Settlng P,abl~c []eax~nW. City Attorney Skerry read the Ordinance setting the PubiLc ~]ear~ng for 8:45 P.M., April 19. It was moved by Lewis, seconded by Cottie that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Baker that sa~d Ordinance No. 1452 be adopted. On roll call, carried unanimously 3. Resol~tion providing for compilation and codification of City Ordinances - League of Oregon Cities, City Administrator Ayre read the letter from the League of Oregon Cities and indicated that the Resolution was enclosed with the letter~ He stated that the extr- mated cost would range ~rom $4,500, not to exceed $6,000. The work on the Ordinances would begin at the end o~ summer or early fall. it was moved by Lewis, seconded by Cottle that the Council declare its intent to pass the Resolution contingent upon the availability of the necessary Eunds. On roll call, carried unanimously. The Council ~nstructed CLty Administrator Ayre to draft a letter to the Director of the Bureau o~ Municipal Research and Service expressing the intent to adopt the Resolution and hope that it would warrant placing the City o± Ashland on the priority list in order that the Work could be scheduled as soon as possible. 4~ Bell~lLew Sewer Connection Fee Ordinance City Attorney Skerry read the Ordinance granting residences and businesses in the Bellview area the Eight to pay the sewer connect charge over a 24-month period. It was moved by Lewis, seconded by Ward that the rules be suspended and said (Drd~nance passed to second readinq by title only. On roll call, carrmed with Wh~tham dissenting. Following the second reading, it was moved by Ward, seconded by Lewis that Ordinance No. 1453 be adopted. On roll call, carried with Whitham dissenting. 5. Ordinance authorizing issuance of City Improvement Bonds for Dmstrict #31. City Attorney Skerry read the Ordinance. It was moved by Ward, seconded by Baker that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Lewis that Ordinance No. 1454 be adopted. On roll call, carried unanimously. c~uncll Minutes -5- April 5, 1966 At this time~ City Attorney requested that the Council authorize the purchase of these said Ban~roft Bonds by the Cemetery Trust Fund. It was moved by Lewis, seconded by Whitham to authorize the purchase of said bonds by the Cemetery Trust Fund upon issuance. On roll call, carried unanimously. 6~ Ozdinance certifying delinquent assessments to County Assessor. city Attornry Skerry read the Ordinance. It was moved by Whirham, seconded by Lewis that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unani- mously. Following the second reading, at was moved by Whitham, seconded by Lew,s that Ordinance No~ 1455 be adopted. On roll call, carried unanimously. There being r~o further business~ the Council unanimously agreed to adjourn s~.~bj~ct to the call of the Mayor. S RE