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HomeMy WebLinkAbout1966-0419 REG MINASHLAND CITY COUNCIL REGULAR MEETING April 19, 1966 The regular councml meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date~ The meeting was called to order at 7:55 P~M. by Richard L. Neill. Present were Councilmen Baker, Lewis and Whitham. Absent were Councilmen Cottle and Ward. APPROVAL OF MINUTES: It was moved by Baker, seconded by Whitham that the minutes of the last ~eguiar meeting oD Apr~] 5 be approved and placed on file. On roll call, carried unanimously~ DEPARTMENT REPORTS: Departmental. Reports for the month of March, 1966. It was moved by Whitham, seconded by Lewis that the department reports be accepted and placed on file, On roll call, carried unanimously, COMMITTEE REPORTS: Finance & Realty Committee (1) Leasing of Industrial Park Property by W. A. Dunham. Councilman Baker indicated that further study was needed on this matter and recommended that it be deferred until next regular Council meeting, May 31 8:00 P~M~ Public Hearing - Curb and gutter only, South Walker Avenue, west s~de only from existing paving, south, City Attorney Skerry read the Ordinance. There being no discussion from the public it was moved by Lewis, seconded by Baker that the rules be suspended and said Ordin- ance passed to second reading by tmtle only. On roll call, carried unan~- mously~ Following the second reading it was moved by Bkaer, seconded by Wh~tham that said Ordinance be ~dopted. On roll call, carried unanimously. Committee Reports (con't.) Finance & Realty Committee - Proposed purchase of Kapteyn property. Mr. A, Kapteyn reviewed briefly the action that has been taken with regard to the property up to this time. Councilman Lewis stated that he felt $14,500 was the best effer the City could make, according to the apprai- sal. After some further discussion, Councilman Lewis suggested that this matter be placed on the agende for next regular meeting. Mr. A. Kapteyn requested a study session wzth the Realty Committee at an early date. At this time, City Attorney Skerry indicated that because of the absence of two Councilmen, none of the Public Hearings could be held. There wouldn't be a 2/3 majority vote of the whole Council. It was moved by Lewis, seconded by Whitham that these Public Hearings be continued at the same time at next regular council meeting, and also to rescind action taken on the prior 8:00 P.M. Public Hearing. On roll call, carried unanimously. At this tLme, Director of Public Works, Allen Alsing stated that one of the signees of the petition to curb, gutter and pave Hope Street and Council Minutes -2- April 19, 1966 and south end of Beswick Way wanted their names retracted from the petition, due to a misunderstanding as to what streets were involved. They were under the impression that it was to be Hope Street only. Alsing indicated that li the names were taken off the petition, there would not be 50% of the property owners in favor of it. Councilman Whitham suggested that all of the slgnees be contacted regarding this petition and retraction before any action ~s taken~ Committee Reports (con't.) Councilman Lewis suggested that the purchase of the Kapteyn property be continued at the next regular council meeting. Public Works & Protection Committee - {1) Traffic control adjacent to new Post Office i2) Setting hours for debris burning and (3) Traffic control on Gresham Street. C~ty Administrator Ayre indicated that no action has been taken on any of the above matters, and suggested they be deferred until next regular council meeting. CO~UNICATIONS: 1. Applicatzon for tiquor license approval - Greyhound Tavern - City Recorder Bartelt stated that Chief Hays has approved the application. It was moved by Wh~tham, seconded by Lewis that said application be approved. On roll call, carried unanimously. 2. Minutes o~ Planning Commisszon - April 11, 1966 - It was moved by Lewis, seconded by Whitham that the minutes be accepted and placed on file. On roll call, carried unanimously. 2. Offer of additional right-of-way - W. W. Kimmell. Director of Public Works Alsing stated that there would be no money involved in this matter, and it was the recommendation of the staff to accept this piece of land. It was moved by Lew~s,'seconded by Whitham, that the offer be accepted. On roll call, carried unanimously, 4. City Administrator Ayre indicated that he had received a letter and Resolution from the City of Medford regarding a solution of the sewage problem in the Bear Creek Basins City Administrator Ayre read the letter and Resolution. After some discussion, it was moved by Whitham, seconded by Baker that the letter and Resolution be placed on file. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: 1. Award o~ bid on lease-purchase of trencher City Administrator Ayre stated that the speclfmcatzons had not been completed in time to send out. There have been no bid results received as yet. This will be awarded at the next regular council meeting. 2. Award of bid on lease-purchase of backhoe-loader for Public Works Department. City Administrator Ayre stated that there was only one bid received - Hubbard-Wray. Their price for out-right purchase would have Couul~a ! !l:;~i:es -3- April 19, 1966 been $1z~l~l ~nd the trade $3,534.00 with net purchase price of $8,600.00. The lease-p~ixchase method bid was the same balance of $8,600~ over a 36 mollth per.~ol arc $287.33 per month. Following some discussion, it was moved by Lewis, seconded by Whltham that we proceed with the lease-purchase action as outlined subject to approval of the final lease-purchase agreement. On roll ca]i, carried unanimously. 3. P~opos~l requiring subdividers to furDzsh underground utility facilities also requlEing subdividers to furnish certain public improvements. City Attorney S~err'y gave a brief explanation of the CIty of Medford's Ordinance, regarding t. his subject. After some discussion, the suggestion was made not to accept any more subdivisions until this matter' ha~ been more thoroughly studied. A noon study session was scheduled for May 27 with the Planning Commiss~o~ to be invited to attend. 4. Fd/~'J? :;,'~, 'j>t htilIEies lot public, qtlasl-pllbllc, and specna! interest purpo~es. D! ~_c. cto/ oi Electric Utilities, Gary Boshears, indicated that the C~ty cns t .... ~3 s[nng appfo~i~acely $~ out-of-pocket money to buy the nece- ssary p<=~ .. for these spec ~ a L interest groups. After some discussion, it was agreec~ ~.' ~11 Counczlmen present that. these agencies should be charged for their ,~se of electric, water and sewer facilities. It was suggested that some type <~f unnouncement be sent to these special interest groups, informing them o~ t~ '..~o~.~ncll's decision to begin on January 1, 1967. It was moved by Whit!nam, s-~. u,~,~ed by Lewis that said announcements be sent to the various organ] z.~l ~. ~: Or~ roll ca] I , carried unanimously. 5. Adop! ~u. iecumicatzons and call for alternate bids, purchase or lease of thite Poi,:._ ,:ans. City Administrator Ayre compared the lease method to the out.-Li9~t !.,,~.~c:l~ase ~:,ethoo~ After some discussion7, it was moved by Lewis, seconded j::b.' Ba~er to proceded to take bids using the method recommended by the Staff, .) ,:c,!l call~ c~rried unanimously. 6. Propo~,l nor new Poimce facilities - old Post Office Bumlding. Cmty Admin~st!~toi Ayfe stated that Mr. Provost, owner of the old post office build~n% w,~s interest in negotiating with the City. Ayre indicated that Mr. Provost ~ ~,lll~ng to lease or sell the building, whichever City prefers. After so;ne discussion, it was moved by Lewis, seconded by Whitham that this matter be ~:efer£ed to the Public Works and Protection Committee for ruther study. 0.~ zo~l call, carried unanimously. At this tame, Mr, S~d A]nsworth, representing the Elks' Board of Trustees, stated that ~lle Elks' are opposed to their parking lot being used for public parkmna~ [ia xndicated that if the old post office building were purchased by the Cjty to be used ~or the police station, there would be very little avail- able palk~xJ space. ORDINANCES~ RESOLUTIONS & CONTRACTS: 1. Resolction - At this time City Attorney Skerry read a Resolution express- ing to the wl~e of Arthu/M. Peters the deepest gratitude and sympathy of the Council on his death and acknowledging the many contributions he made to the City o~ Ashland. It was moved by Whitham, seconded by Lewis that Council Mintues -4- April 19, said Resolution be adopted. On roll call, carried unanimously. There being no further budiness, the Council unanimously agreed to adjourn, subject to the call of the Mayor. 1966 SRE Recorder