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HomeMy WebLinkAbout1966-0621 REG MINASHLAND CITY COUNCIL REGULAR MEETING June 21, 1966 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Pro-tem Richard Cottle. Councilmen present: Roberts, Baker, Cottle, and Ward. APPROVAL OF MINUTES: Councilman Ward indicated that an error had been made regarding the depth in feet of the property being offered by William Briggs. The minutes were corrected to read 140' rather than 14'. It was moved by Baker, seconded by Ward that the minutes be approved as corrected. On roll call, carried unanimously. DEPARTMENT REPORTS: Departmental reports for the month of May. It was moved by Ward, seconded by Roberts that the department reports for the month of May be accepted and placed on file. On roll call, carried unanimously. At this time, Councilman Lewis arrived and took his place at the Council Table. COMMITTEE REPORTS: Finance and Realty Committee: 1. Offer for sale of land on Winburn Way by William Briggs. Chairman Ward stated that the Committee had met and discussed this offer, and it was the recommendation of the committee that the offer be rejected, as the land would be of no particular value or a~vantage to the City at this time. Following some discussion, it was moved by Ward, seconded by Roberts that the recommendation of the Realty Committee be accepted. On roll call, carried unanimously. Public Works and Protection Committee: 1. No-parking zone on east side of Garfield adjacent to Siskiyou Boule- vard, Thomas Hansen. Following some discussion, Chairman Cottle indi- cated that this matter needed further study. It was moved by Baker, seconded by Lewis, that this matter be given further study and reported at the next council meeting. 2. 10-minute parking zone a~ Dairy Dan on Winburn Way - Mrs. Mae Allen. Following some discussion, it was moved by Lewis, seconded by Baker that Mrs. Allen be given a choice as to whether she wanted a no-parking zone established in front of her building, or left as it is now. On roll call, carried unanimously. Council Minutes -2- June 21, 1966 COMMUNICATIONS: 1. Request of Clinton B. Phelps for a five ~ear lease with an option to renew on Industrial Park property. This property is located between the old Cotton Mill and the railroad tracks. Phelps indicated that this property would be used as a loading zone for their shale base fertilizer operations. City Administrator Ayre stated that interest had been received from a large industrial firm regarding this same property, but their plans were very tentative at this time. Phelps stated that in approximately one year, they would try to put in a plant for processing their raw materials, making this a much larger operation (con't.) 8:00 P.M. Public Hearing - Application for zone change from R-3 1.2 to C-1 Siskiyou Boulevard and Morse Avenue - Mr. Don Crouch. City Adminis- trator Ayre stated that the Planning Commission has turned this application down at two different hearings. Ayre also read a letter from the Chairman of the Planning Commission indicating that there had been no reason to change their previous stand. Mr. Don Crouch, at this time, pointed out to the Council that the buiding would be an asset to the particular lo- cation. He indicated that it would be a two story building, with a basement. Crouch stated that there would be adequate off-street parking provided at the side and rear of the proposed building. Mr. Bill Wright, property owner in this area spoke in favor of the re-zoning and stated that this building would be an improvement to the whole area. Following some discussion, Mayor Pro-tem Cottle asked for roll call to deny the request, the vote resulting in a tie with Cottle and Ward approving the rezoning, Baker and Roberts dissenting, Lewis abstaining. Following some further discussion, it was moved by Roberts, seconded by Ward that this matter be continued at the next regular meeting. On roll call, carried unanimously. 8:30 P.M. Public Hearing - Vacation of Roca Street - It was moved by Ward, seconded by Baker that the vacationof 170' of Roca Street be approved and the City Attorney be instructed to draft an Ordinance so stating. On roll call, carried unanimously. COMMUNICATIONS (con't.) Industrial Property It was moved by Lewis, seconded by Ward that the matter of leasing Industrial Park property to Clinton Phelps be referred to the Finance and Realty Committee, to be reported back at the next Council meeting. On roll call, carried unanimously. 2. Letter from Claude Miller regarding refuse collection. City Attorney Skerry suggested that the Sanitary Department report to the Cit~ individual cases that were not removing their garbage. Pollowing some discussion, it was moved by Baker, seconded by Lewis that this problem be discussed with the Sanitary Authorities and request that they refer cases in violation of the Sanitary Ordinance to the City of Ashland. On roll call, carried unanimously. Council Minutes -3- June 21, 1966 City Administrator Ayre stated that he had received an application from the JayCees requesting permission to hold a public dance at Southern Oregon College in Britt Hall in connection with the Water Festival. It was moved by Lewis, seconded by Ward that the request be granted and the fees for bond and public dance license be waived. On roll call, carried unanimously. City Administrator Ayre indicated that he had received a letter from the Ashland Chamber of Commerce requesting permission for a street dance to be held July 4, Monday from 6 P.M. to 8 P.M. This will be a teen-age dance to be held on the corner of Jackson County Savings and the vacant lot, formerly Selby's Used Car Lot. It was moved by Lewis, seconded by Ward that the request be granted and the bond and license fees be waived. On roll call, carried unanimously. City Administrator Ayre stated that he had received a petition requesting that the now existing North Mountain Avenue Bridge be removed and replaced with a larger and safer bridge. There was discussion as to how dangerous the bridge was and especially in the winter. City Administrator Ayre suggested that the County Court be asked to place this matter on their agenda. Following some discussion, it was moved by Lewis, seconded by Ward that a letter be forwarded to the County Court urging that this matter be placed on an early agenda and that proper publicity be given to people involved so that they can appear at the hearing. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: 1. Release of easement for Lithia pipeline - Director of Public Works, Alsing pointed out this particular location to the Council. It was moved by Lewis, seconded by Baker that this easement be released. On roll call, carried unanimously. 2. Award of bid - cast iron pipe and connection pieces. City Administrator Ayre stated that there were three bids received. They were Budge McHugh Supply, Pacific States and U.S. Pipe & Foundry. The low bidder was U.S. Pipe & Foundry with $15,390.72. It was moved by Ward, seconded by Lewis that the bid be awarded to U.S. Pipe and Foundry. On roll call, carried unanimously. 3. Award of bid - portable X-Ray machine - City Administrator Ayre indicated that the equipment was publicly advertised for one week. There was one bid of $10.00 received from the Ashland Junior Chamber of Commerce . It was moved by Lewis, seconded by Roberts that the bid be awarded to the JayCees. On roll call, carried unanimously. 4. Appointment of Fixed Base Operator for Ashland Airport - it was moved by Lewis, seconded by Ward that an informal arrangement be made with Mr. Bill Murray in writing indicating the Council's intention to let Mr. Murray operate the existing facilities on an informal basis until negotiations can be made and the final, formal agreement completed. On roll call, carried unanimously. Council Minutes -4- June 21, 1966 5. Additional appraisal of property at airport - City Administrator Ayre indicated it was the feeling of the State Board of Aeronautics that we should have additional appraisal information in case we have to go to court with condemnation. It was their feeling that a member of the M.A.I. should appraise this property. Following some discussion, it was moved by Lewis, seconded by Ward that Mr. David Fromme, member of the M.A.I., appraise the property. Ayre stated that the cost would be $600 maximum. On roll call, carried unanimously. 6. Adopt specifications and call for bids on utility poles. by Lewis, seconded by Baker to adopt specifications and call July 8, 1966. On roll call, carried unanimously. It was moved for bids on ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Resolution and Title Documents - purchase of Kapteyn property. City Attorney Skerry read the Resolution authorizing $14,500 plus taxes not to exceed $250 to be paid to Arthur and Vina Kapteyn. It was moved by Lewis, seconded by Ward that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Lewis that said Resolution be adopted. On roll call, carried unanimously. 2. Ordinance adopting 1965-66 Annual Budget. It was moved by Ward, seconded by Lewis that the rules be suspended and the Ordinance passed to second read- ing by title only. On roll call, carried unanimously. Following the second reading, it was moved by Lewis, seconded by Baker that Ordinance No. 1464 be adopted. On roll call, carried unanimously. 3. Contract with TID for additional water - City Attorney Skerry stated that in effect, this contract will double our present supply of water, and that we definitely will be needing this water at some future date. Skerry indicated that TID is holding this acreage for the City now and if the Council didn't act immediately, this acreage will be released for applications already received. City Attorney Skerry read the Pesolution authorizing the Mayor and City Recorder to enter into contract with TID for the additional water. It was moved by Lewis, seconded by Baker that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Lewis that the Resolution be adopted. On roll call, carried unanimously. 4. Grant of easement for PP&L underground powerline - Oak Knoll. City Administrator Ayre indicated that the request for this grant had been withdrawn. 5. Contract regarding construction of public improvements in subdivision. At this time, Dr. Elliott MacCracken, member of the Planning Commission, pointed out that the Planning Commission had not had the opportunity to study the City Administrator's Report and wondered if copies could be made available to them. It was moved by Lewis, seconded by Baker that copies of this Report be made available to the Planning Commission and a Study Session, Planning Commission to be invited, scheduled for May 27, to further study this subject. On roll call, carried unanimously. Council Minutes -5- June 21, 1966 At this time City Administrator Ayre pointed out that the next regular meeting would be on the 5th of July. Monday the 4th of July, being a holiday, it was moved by Lewis, seconded by Ward that the next regular meeting be postponed until July 12. On roll call, carried unanimously. Bear Creek Sanitary Sewer - Following some discussion, it was moved by Baker, seconded by Lewis that a study session be scheduled for Friday, June 24, at noon to discuss this matter further. On roll call, carried unanimously. At this time, City Attorney Skerry read an Ordinance setting a Public Hearing for 8:30, July 23 on the vacation of a portion of Maple Way. It was moved by Lewis, seconded by Ward that the Ordinance be adopted. On roll call, carried unanimously. (ORD. No. 1465) On At this time, City Attorney Skerry stated that the water line serving the Bellview area is sluffing off particles of asphalt. City Attorney Skerry requested that the Council adopt a Resolution authorizing the commencing of legal action against Beall Pipe & Tank Corp. It was moved by Lewis, seconded by Baker that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimousoy. ~ Following the second reading, it was moved by Lewis, seconded by WardI' that the Resolution be adopted. On roll call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor Pro-tem. City Recorder SRE