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HomeMy WebLinkAbout1966-0802 REG MINASHLAND CITY COUNCIL REGULAR MEETING August 2, 1966 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard L. Neill. Councilmen present: Baker, Cottle, Lewis, Ward and Whitham. Absent: Roberts APPROVAL OF MINUTES: It was moved by Ward, seconded by Cottle that the minutes of the last regular meeting be approved. On roll call, carried unanimously. DEPARTMENT REPORTS: It was moved by Baker, seconded by ward that the departmental reports for the month of June, 1966 be accepted and placed on file. On roll call, carried unanimously. COMMUNICATIONS: 1. A. L. Nash requesting fire protection outside City at Texaco StatiOn at Interstate 5 and Hwy. 99. Following some discussion, it was moved by Baker, seconded by Cottle that this matter be referred to the Public Works and Protection Committee. On roll call, carried unanimously. 2. Petition for curb, gutter and paving on Ventura Circle. It was moved by Lewis, seconded by Whitham that City Attorney Skerry be in- structed to prepare an Ordinance for the next meeting setting the date for the Public Hearing. On roll call, carried unanimously. 3. Petition for curb, gutter and paving on Quincy between California and Garfield. It was moved by Whitham, seconded by Lewis that City Attorney Skerry be instructed to prepare an Ordinance for next regular meeting setting the date of the Public Hearing. On roll call, carried unanimously. At this time, following some discussion, it was moved by Lewis, seconded by Whitham that the August 16 meeting be postponed and that the next meeting be held on September 6, 1966, subject to the call of the Mayor. On roll call, carried unanimously. SPECIAL AGENDA ITEMS: 1. Proposal for service of utility billing to service organization. City Administrator Ayre brought up the proposal regarding transfering of utility billing to outside service organization. Discussion was entered into by members of the Council in regard to the Burroughs machine purchased in May, 1965 for the purpose of utility billing. Ayre commented on the growth of new accounts as need for transfert inasmuch as machine is not available for other accounting procedures for which purchase was partially intended. Ayre also commented briefly on the disadvantages of transfering billing. FOllowing further Council Minutes -2- August 2, 1966 discussion, it was moved by Cottle, seconded by Lewis, that the Staff be required to make a new study of the proposal and report back to the Council on all facets and that specific examples be presented. On roll call, carried unanimously. 2. Award of bid on Fire Marshal's vehicle - City Administrator Ayre indicated that there had been three bids received, the low bid being $2,090.32 from Selby Chevrolet. It was moved by Ward, seconded by Whitham, that the low bid be accepted. On roll call, carried unani- mously. 3. Proposed widening and reconstruction of Highway 66 between Siskiyou Boulevard and Freeway. City Administrator Ayre presented a letter from the State Highway Commission indicating that they are now ready to commence with widening of Hwy. 66 on a 75-25 percent basis. This being the first time the City has been advised of this cost basis, concern was shown as to what costs the 25 percent would entail. Following con- siderable discussion by the Council it was moved by Lewis, seconded by Cottle that City Administrator Ayre contact the Highway Department for an explanation of the 25 percent City commitment and also to find out what the costs of the City of Portland were on a like project. On roll call, carried unanimously. Mayor Neill stated that he felt the road was a major highway and that the State should pay the total cost of widening said highway. (Special Agenda Items con't.) 8:00 P.M. - Public Hearing - Curb, gutter and paving of York Street from Cambridge to Tudor Street - City Attorney Skerry read the Ordinance, and there being no further objections, it was moved by Ward, seconded by Lewis that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Lewis that Ordinance No. 1470 be adopted. On roll call, carried unanimously. (Special Agenda Items con't.) 4. Adopt specifications and call for bids on paving only - total of 27,000 sq. yds. on portions of Maple Street and Maple Way, Alley abut- ting Lithia Way, Ivy Lane, Nevada Street and Timberline Subdivision. Following some discussion regarding selling Bancroft Bonds on the open market for this expense, it was moved by Lewis, seconded by Ward that bids be called for paving only at 10:00 A.M., Tuesday, August 15, 1966. On roll call, carried unanimously. 5. Proposal for agreement to acquire right-of-way for widening for portions of Nevada Street - Director of Public Works Alsing explained that land would be given for this right-of-way, with the condition that when and if curb, gutter and paving went in, there would be no assess- ment charges. (con't. after 8:15 Public Hearing) 8:15 P.M. Public Hearing - Curb, gutter and paving of Tudor Street - Following the reading of the Ordinance by City Attorney Skerry, it was moved by Lewis, seconded by Baker that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Lewis, Council Minutes -3- August 2, 1966 seconded by Ward that Ordinance No.1471 be adopted. On roll call, carried unanimously. (Proposal for agreement con't.) Councilman Lewis objected to this proposed agreement indicating that others who had given right-of- ways to the City would be entitled to ask for the same exchange of land for curb, gutter and paving. Following some discussion, it was moved by Lewis, seconded by Ward to refuse this offer and that City officials negotiate another solution to this problem. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Resolution setting a Public Hearing for vacation of portion of Glenwood Drive, west side of Rykken property. City Attorney Skerry read the Ordinance setting the Public Hearing for 8:20, September 6. It was moved by Lewis, seconded by Cottle that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Lewis, seconded by Cottle that Ordinance No. 1472 be adopted. On roll call, carried unanimously. 8:30 P.M. Public Hearing - (con't. from last regular meeting) Vacation of portion of Maple Way - Memorandum of Easement attached. Following some discussion, City Attorney Skerry read the Ordinance vacating said property. It was moved by Lewis, seconded by Ward that the rules be suspended and said Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Lewis, seconded by Ward that Ordinance No. 1473 be adopted, provided that the Memorandum of Easement be attached to the Ordinance. On roll call, carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS (con't.) 2. Proposed new "Junk Ordinance" No. 1437 - This matter was deferred until the next regular meeting. 3. Amendment to CurfewsOrdinance No. 1034 - This matter was deferred until the next regular meeting. 4. Amendment to Personnel Ordinance No. 1401 regarding Fire Department Sick Leave Benefits - It was moved by Lewis, seconded by Whitham that this matter be referred to the Public Works and Protection Committee who will meet with Fire Chief Swink at a later date. On roll call, carried unanimously. 5. Ordinance setting a Public Hearing for curb, gutter and paving on Terrace between Holly and IoWa - Ordinance setting a Public Hearing for curb, gutter and paving of Cambridge from Tudor south to existing paving - City Atotrney Skerry read the Ordinances setting the Public Hearings for 8:25 P.M. and 8:30 P.Mo, September 6, 1966. It was moved by Cottle, seconded by Lewis that the rules be suspended and these Ordinances be passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Whitham that Ordinance No 1474 and Ordinance No. 1475 be adopted. On roll call, carried unanimously. Council Minutes -4- August 2, 1966 At this time, Mayor Neill stated that he had received several phone calls and one just pior to the Council Meeting regarding Mountain Avenue Bridge. Neill indicated that the Council should take action on this problem immediately. City Administrator Ayre told the Council that he was preparing a reply to the District Attorney's opinion to the County Court. Following some discussion, City Administrator Ayre said that a member of the County Court had indicated to him that the County might be willing to furnish the labor to rebuild the bridge if the City would pay for the materials, and that this proposal should be given some consideration. Councilman Cottle suggested that a meeting be scheduled with the County Court regarding this proposal and suggested that we waive any legal rights regarding who is to pay the cost after construction is completed. It was moved by Cottle, seconded by Lewis that this matter be referred to the Public Works and Protection Com- mittee. On roll call, carried unanimously. At this time, Mr. Harvey G. Brown commented on a recent trip he had made through Oregon, Washington and British Columbia. He indicated that he had made the trip in a camper and throughout the whole trip found the same problem in all of the camps. This was an inadequate disposal of holding tanks. He recommended to the Council that the City establish a free holding tank and hook-up and that the State be contacted in order that signs could be erected on the Freeway to this effect. It was moved by Lewis, ~6conded by Whitham that this idea be referred to the Utilities Committee. On roll call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. SRP