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Home My WebLink About1966-1220 REG MINPROGRAM FOR REGULAR MEETING ASHLAND CITY COUNCIL December 20, 1966 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order at 7:30 P.M. by Mayor Richard Neill. Councilmen present were: Baker, Cottle, Lewis, Roberts, Ward and Whirham. APPROVAL OF MINUTES: It was moved by Lewis, seconded by Baker that the minutes of the last regular meeting be accepted and placed on file. On roll call, carried unanimously. DEPARTMENT REPORTS: Departmental Reports for the month of November - It was moved by Whitham, seconded by Lewis that the reports be accepted and placed on file. On roll call, carried unanimously. COMMITTEE REPORTS: Public Works & Protection Committee 1. Curfew Ordinance - Following some discussion, City Attorney Skerry read the Ordinance. It was moved by Lewis, seconded by Whitham that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Baker, seconded by Roberts that Ordinance No. 1498 be adopted. On roll call, carried unanimously 2. Warning signals at railroad crossings - progress report. Chairman Cottle indicated that traffic counts have been received on both Helman and Oak. For a five-day period, 934 cars travelled Helman daily. For a three- day period, approximately 973 cars travelled Oak daily. Cottle also stated that the City had been contacted by the Dunsmir office, indicating that they were available for assistance in any possible way. Following some further discussion, a Special Study Session was scheduled for Wednesday noon, December 28, in the City Council Chambers. It was suggested that Mr. McCoy be invited to attend the study session also. PUBLIC HEARINGS: 8:00 P.M. Curb, gutter and paving of Drager Street in Drager Subdivision. City Attorney Skerry read the Ordinance. It was moved by Lewis, seconded by Ward that the rules be suspended and the Ordinance passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Whitham, seconded by Lewis that Ordinance No. 1499 be adopted. On roll call, carried unanimously. COmmITTEE REPORTS: (con't.) 3. Parking lot at Lincoln School seconded by Lewis that this item be roll call, carried unanimou~!7, It was moved by Chairman Cottle, continued for further study. On Council Minutes -2- December 20, 1966 PUBLIC HEARINGS: 8:05 P.M. - Vacation of Melody Lane - City Attorney Skerry indicated that in 1957 and Ordinance was passed vacating this street, therefore, no fur- ther action on this item is necessary. COMMUNICATIONS: 1. Letter from the Ashl~n~ Chamber of Commerce - The letter indicated that at the regular Chamber Board meeting, several matters were acted upon: (1) Approval of a letter to the Jackson County Court recommending an exit road be constructed from the Emigrant Lake recreation area through the Bounds and Corp properties to connect with Emigrant Creek road. (2) A recommendation that the City start planning now for an additional inter- change at either Oak Street or Mountain Avenue, making the contacts with the State Highway Department and working out details necessary for the success of this project, which is vital to the economy and progress of Ashland. (3) A recommendation that either a waEning light or signal lights be placed at 1st and C Streets to eliminate the traffic hazard that exists there. (4) Results of a study of the major circulation routes proposed for the Ashland area. The letter also indicated that a communication has been sent to the State Department of Motor Vehicles in Salem regarding a full-time field office being established in Ashland, Following some discussion, it was moved by Lewis, seconded by Baker that this letter be referred to the Public Works and Protection Committee. On roll call, carried unanimously. 2. Mt. Ashland Stage Lines, Inc. requesting various bus stops. It was moved by Cottle, seconded by Lewis that this item also be referred to the Public Works and Protection Committee. On roll call, carried unanimously. 3. Minutes from the Ashland Planning Commission - last regular meeting. It was moved by Lewis, seconded by Whitham that the minutes be accepted and placed on file. On roll call, carried unanimously. 4. Petition for curb, gutter and paving - portion of Taylor Street. Following some explanation from Director of Public Works Alsing, the City Council instructed City Attorney Skerry to draft an Ordinance cal- ling for curb, gutter and paving of 135' of Taylor Street south from the sOUth line of Holly, to be presented at the next regular Council Meeting. City Administrator Ayre indicated that he had received a letter from Mr. Gust Johnson requesting that the unpainted portion of the curb on Indiana and Madrone be painted yellow to prevent college students ~rom parking there. It was moved by Cottle, seconded by Ward that this item be referred to the Public Works and Protection Committee. On roll call, carried unanimously. At this time, City Administrator Ayre indicated that he had received a letter from Mr. Wilson Ettinger, expressing his thanks to the City Council for the attention given to his son's letter submitted to the Council several months prior. This letter was accepted and placed on file. Council Minutes -3- December 20, 1966 SPECIAL AGENDA ITEMS: 1. Froposal by Cornell, Howland, Hayes & Merryfield for a comprehensive sewerage study. At this time, Mr. Les Wierson of CH2M further explained the proposal, by listing three alternate plans for the Council to consider. They were: 1. Preparation of an engineering study of the sewage treat- ment facilities only. 2. Preparation of a sewerage study including treat- ment facilities and necessary sewers for the area. 3. Alternate 3 con- siders the additional costs involved for preparation of detailed topo- graphy maps for all or any portion of the study. Mr. Wierson indicated that it was their feeling that a sewerage study under alternate 2 would best meet the present and future needs of the City of Ashland. He also stated that if th~s meets with the Councils approval, they will prepare a formal engineering agreement for a sewerage study. Following some discussion, it was moved by Lewis, seconded by Baker that Alternate No. 2 be accepted and that the City Administrator be authorized to prepare application for said alternate. On roll call, carried unanimously. 2. Appointments to Boards, Commissions, Committees, and Staff (a list of said appointments is attached to the minutes.) At this time, it was moved by Cottle, seconded by Lewis that the next regular council meeting be rescheduled for January 10, 1967. On roll call, carried unanimously. 3. Adopt specifications and call for bids on gasoline, diesel and heat- ing fuel. It was moved by Ward, seconded by Lewis that the bids be received on January 10. On roll call, carried unanimously. At this time, Mayor Neill made a special presentation to Cou~bilman Lewis for his service on the City Council. A special certificate was given to Councilman Lewis. Maple Subdivision (con't. from last regular meeting) Several comments were made by property owners in said subdivision regarding their opposition to the zone change. Following some discussion, it was moved by Lewis, seconded by Whitham that the Ordinance be passed to second reading by title only. On roll call, carried with Baker dissenting, Fol- lowing the second reading of the Ordinance by City Attorney Skerry, it was moved by Lewis, seconded by Roberts that the Ordinance be adopted. On roll call, carried with Baker dissenting. At this tame, City Attorney Skerry read a Resolution expressing appreciation to the past members of the Recreation Committee. It was moved by Lewis, seconded by Whitham that the rules be suspended and the Resolution passed to second reading by title only. On roll call, carried unanimously. Following the second reading, it was moved by Lewls, seconded by Cottle that the Resolution be adopted. On roll call, carried unanimously. There being no further business, it was moved by Lewis, seconded by Whitham that the meeting be adjourned, subject to the call of the Mayor. On roll call, carried unanimously. City Recorder COMMITTEE APPOINTMENTS HOSPITAL BOARD - 4 year term Reappoint - O. F. (Bud) Silver to 12/70 BAND 1 year term Herbert Cecil, Director Dr. Robert Burdic to 12/67 to 12/67 LIBRARY BOARD - 4 year term Reappoint Emmy Lou Merriman " Mel Barron to 12/70 to 12/70 FIRE DEPT. CIVIL SERVICE COMMISSION - 4 year term Reappoint J. F. Eberhart to 12/70 CITIZEN~S BUDGET COMMITTEE - 3 year term Don Pinnock Don E. Lewis to 12/69 (Replaces Mrs. Battaile) to 12/69 (Replaces Jack Gruber) ECONOMIC DEVELOPMENT COMMISSION - 3 year term Dom Provost, Jr. Dr. Loy Prickett to 12/69 (Replaces Rountree) to 12/69 (Replaces Briggs) RECREATION COMMISSION - to fill unexpired 3 year terms Eldon Scripter George Findlay Archie Fries J. F. Eberhart Robert Reinholdt to 12/67 to 12/67 to 12/68 to 12/68 to 12/69 PLANNING COMMISSION - 4 year term Jim C. Busch James Ragland Richard Thorpe to 12/68 to 12/70 to 12/70 (to complete Buck's term) (Replaces Baratti) (Replaces Singmaster) CITY STAFF - 1 year term City Administrator Municipal Judge City Attorney Chief of Police Fire Chief Director of Public Works Director of Finance Cemetery Superintendent Director of Electric Utilities Hospital Administrator City Health Officer Robert H. Ayre Gerald J. Scannell, Jr. Harry A. Skerry, Jr. Herbert J. Hays Peter Swink Allen A. Alsing Donald A. Heinz James Burr Gary L. Boshears Phillip Huntley Dr. R. M. Turner