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HomeMy WebLinkAbout1965-0202 REG MINASHLAND,'CITY COUNCIL REGULAR MEETING FEBRUARY 2, 1965 A regular meeting of the Council of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Councilman Don Lewis. Present - Councilmen Baker, Lewis, Kerr and Whitham. Absent - Councilmen Peters, Ward and Mayor Neill. Moved by Lewis, seconded by Kerr that Duane Baker be named as Chairman of the Council. Carried. APPROVAL OF THE MINUTES: The minutes of the regular meeting of January 19, 1965 were presented· Moved by Whitham, seconded by Kerr that said minutes be accepted and placed on file. Carried. COMMUNICATIONS: Letter from the Ashland Community Hospital recommending that V. L. Oredson & Associates be awarxded the contract for archi- tectural work on the hospital addition for a fee of 6%%. City Administrator Ayre presented a contract which had been pre- pared by Oredson. Following discussion regarding the contract, the Council unanimously decided to defer action on this item until the next Council meeting and that City Administrator Ayre draft a contract for this architectural work rather than using Mr. Oredson's contract. Ayre is to advise Hospital Board of this action. At this time Mayor Neill arrived. Letter from the Ashland Library recommending Mr. Harold A. Cloer be appointed to the Library Board to replace Mr. Herndobler. Mayor Niell stated that he would like to appoint Mr. Cloer to the Library Board. Moved by Lewis, seconded by Whitham that said appointment be confirmed. Carried. California Pacific Utilities Company franchise agreement. City Administrator Ayre stated that Cal-Pac has submitted the same franchise agreement as granted 10 years ago and they have indicated that they would like to continge under the same agreement. Ayre stated that in the opinion of members of the staff there are several items that should be up-dated. Ayre also stated that CA1-Pac pays 2% franchise and other utilities pay 3% franchise. The Council unanimously agreed to defer action on this matter until the next Council meeting to allow more time to study the franchise agreement. Councilman Lewis stated tht regarding utilities, he that an inquiry should be made into the rates charged by PP&L. He stated that they are very high compared with other power companies and he felt an investigation should be made to determine if they plan to lower their rates. · ncil Minutes -~- February 2, 1965 Extension of right-of-way for Clover Lane. Director of Public Works Alsing stated that the Planning Commission felt that the Council should initiate action to extend Clover Lane Southerly, parallel to the freeway on the northeasterly side, to the southerly city limits. Alsing stated that the property owner is willing to give property necessary for a street. Moved by Whitham, seconded by Kerr that the City Attorney be directed to prepare a deed on said property. Carried. Letter from Thomas J. Parker & Associates. City A~ministrator Ayre stated that he has continued talks with McGrew regarding the Industrial Park area and also ther is the possibility of the new power line going through this area. The Council unanimously agreed to continue on the present basis until a full Council is present. 8:00 P. M. HEARINGS: There being no comments from the audience, Attorney Skerry presented Ordinance No. 1378 vacating the alley running from Ashland Street to Wisconsin Street and between Palm Avenue and Elizabeth Street in the City of Ashland. Moved by Baker, seconded by Whitham, be passed to second reading. Carried. Moved by Whirham, seconded by Kerr that said Ordinance be adopted. Carried. There being no comments from the audience, A~torney Skerry presented Ordinance No. 1379 amending Ordinance No. 1361, the Zoning Ordinance of the City of Ashland, by rezoning certain property on Clover Lane at the intersection of Interstate 5 and Highway 66 from R-l, Residential - Single Family District, to C-1 Commercial Retail District, and certain property in the Tolman Creek Road area south of the Southern Pacific Pacific Railroad right-of-way from R-i:B-8, Residential - Single Family, to M Industrial- General District. Moved by Lewis, seconded by Kerr, be passed to second reading. Carried. Moved by Baker, seconded by Whitham that said Ordinance be adopted. Carried. ~PECIAL AGENDA ITEMS: Commonwealth agreement. City Administrator Ayre stated that the confusion concerning the Commonwealth agreement has been cleared up via telephone and Commonwealth has engaged the LarrySmith Company to begin the feasibility study. They will begin here sometime next week. The cost of the feasibility study will be approximately $3800 and if Commonwealth participates in the development of the plan, they will absorb the cost of the feasibility study. Filter plant bids. City Administrator Ayre stated that the staff will have to negotiate Item #7, the pump and mixer and also ~nvestigating the possibility of buying the coal in bulk rather than bags. The bids to be awarded are as follows: Instrument Laboratory - filter controls, $8,412; MicroFLOC - coagulant control center, $9,000; Colt Industries, Inc. - surface wash pumps, $760.76; Budge-McHugh Supply, flanged butterfly valves, $5,776.34; Northern Gravel Co. - sand, $1431.04; H. D. Fowler filter agitators, $3,150. Moved by Lewis, seconded by Whitham, that said bids be awarded as recommended by City Administrator Ayre. Carried. Request to vacate a p~r~i6n of Nezla Street. Director of Public Works Alsing stated that Mr. Wi~dbiegler dedicated this extension for street purposes and later it was discovered that a street could not be put through this area because of a house in the propose~street right-of-way. Another locatioh was found for the street and now the portion of Nezla can be vacated. Moved by Kerr, seconded by Lewis that a public hearing be held at the next Council meeting, February 16, 8:00 P.M. for vacation of this street. Carried. City Administrator Ayre presented a contract from the State Highway Department regarding the illumination of Highway 66 interchange. City Attorney Skerry presented a Resolution authorizing the Mayor and City Recorder to execute a proposed agreement between the State of Oregon and the City of Ashland with regard to the construction of lighting facilities at the Green Springs Highway on Pacific Highway, State Primary Highway No. 1. Moved by Lewis, seconded by Whitham, be passed to second reading. Carried. Moved by Baker, seconded by Kerr that said resolution be adopted. Carried. BILLS AND CLAIMS: Recorder Bartelt presented bills in the amount of $53,143.72 and pay- rolls in the amount of $45,471.36 for the month of January. Moved by Baker, seconded by Whitham that said bills and payrolls be paid. Carried. Before the end of the meeting, City Administrator Ayre stated that the Planning Commission has requested the Council's opinion regarding the Ashland Mine Road area that was not annexed approximately a year ago due to the unavailability of city services. The individuals requesting annexation have approached the Planning Commission to determine if anything has changed that would now permit them to annex. Ayre also stated that city utilities were still not a~ailable to this area.!~ The Council agreed that the individuals requesting annexation be notified that services are not available at this time. Before the end of the meeting, City Administrator Ayre stated that he felt it would be a good policy _if the Council were informed and stated their opinions to our legislators regarding bills affecting Ashland. He briefly discussed several bills regarding: increase in highway and liquor revenues allocated to cities; permit cities to use mills rather than dollars when discussing tax levies; 56 hour week for firemen; raili road crossing gates; Bancroft bonding for neighborhood playgrounds; authorization for the State Highway Commission to remove dilapidated buildings near highways. Moved by Lewis, seconded by Whitham that the City Administrator be authorized to write a letter to the legis- lators stating the Council's interest in these bills. Carried. Before the end of the meeting, City Administrator Ayre presented a memorandum from Mr. Alsing regarding the sidewalks around the Shake- speare theater. The memorandum stated that Mr. Bill Patton, General Manager of the Shakespeare theater indicates that he hopes that any work of this nature can be delayed because of the proposed major street changes in the future. There being no further business the Council unanimously agreed to adjourn subject to the call of the Mayor. Bar~elt, Cl~y ~ecorder