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HomeMy WebLinkAbout1965-0817 REG MINASHLAND CITY COUNCIL REGULAR MEETING August 17, 1965 A regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor pro tem Duan~ Baker. Present - Councilmen Peters, Ward, and Whitham, absent - Mayor Neill, Councilman Lewis. APPROVAL OF MINUTES: Moved by Ward, seconded by Peters that the minutes of the last regular meeting be approved and placed on file. On roll call, carried unanimously° COMMUNICATIONS: Letter from Cemetery Superintendent, James Burr, in reference to the Crematory Unit, new pickup truck and re-roofing of Resthaven Mausoleum at Mt. View Cemetery. City Administrator Ayre recommended that this letter be referred to the City Administrator for further study, and he will re- port back to the Council at a later date. There was some discussion as to the the need of rebuilding the crematory combustion chamber. Council- man Peters stated that he spoke with Mr. Burr about the matter and Burr stated that with his extra help they could save the City approximately $1,200.00 by doing the necessary repair work themselves, rather than contracting it out. It was stressed that there must be some work done on the crematorium. Moved by Peters, seconded by Whitham that the matter be referred to the City Administrator for further study, and report back to the Council. Carried unanimously. DEPARTMENTAL REPORTS: Moved by Ward, seconded by Peters that the department reports be accepted and placed on file. Carried unanimously. Moved by Peters, seconded by Ward that the minutes of the Ashland Planning Commission - August 9 - be approved and placed on file~ Carried. At this time, City Administrator Ayre introduced to the Council Mr. and Mrs. Donald Heinz, our new Director of Finance. At this time Mr. Donald Pinnock, representative of the United Fund, re- quested permission from the Council to paint a quota mark of 100% on the sidewalks of Ashland. He stated that this would be a type of whitewash, the quota would be painted from the Plaza to the Ashland Public Library, and would remain until the United Fund reached their quota of 100%. Mr. Pinnock stated that City Attorney Skerry found nothing illegal about this type of request. Moved by Peters, seconded by Ward to grant the United Fund this request. Carried unanimously. COMMITTEE REPORTS: Realty Committee - McGrew Brothers lease expansion. City Administrator Ayre stated that the area included in this lease does not include the Wrangler or Forest Service property. Following some discussion it was suggested that action be deferred until next regular meeting. SPECIAL AGENDA ITEMS: 1. Result of Bid Openings: .ncil Minutes -"2 - August 17, 1965 (a) Fire Station #2 - City Administrator Ayre stated that the plans and specifications were approved at the last regular meeting and bids were received at 2 o'clock Tuesday, August 17. There were only two bids received. Bids were received from Ashland Construction Company ($21,400) and Merle C. Howard ($27,525.85). The estimated cost of construction was $24,000. Moved by Ward, seconded by Peters that the low bid from Ashland Construction Company be accepted. Carried unanimously. (b) Sale and removal of house at Fire Station #2 site. City Adminis- trator Ayre stated that four bids were received. The high bidder was Gordon L. Westwood with $1,605.00. Moved by Peters, seconded by Whitham that the high bid be accepted. Carried. 2. Appraisal for sale of City's rock crusher. Director of Public Works A1 Alsing stated that Balzer Machinery Company appraised the rock crusher at $10,000. He stated that it was previously appraised at $4,000. It was moved by Whitham, seconded by Ward that we advertise for bids at $7,500 for this piece of machinery and spare parts. On roll call, carried unani- mously Bids will be opened on September 7. Councilman Whirham suggested that the bid be advertised in the Salem and Eugene papers also. 3. Memorandum from the Public Works and Protection Committee - Councilman Peters stated that the Committee had come up with three recommendation (1) That Auburn Street not be vacated at this time. (2) That Auburn Street be improved with curb, gutter and paving. (3) After number two above is completed, that Union Street from Auburn Street to Iowa Street be vacated. Moved by Peters, seconded by Whitham to accept the proposed recommendations of the committee. Carried. 4. Status Report - Central Area Planning - City Administrator Ayre stated that there has been no real progress made at the present time other than preparation for submission of an application for federal funds to Housing and Home Finance Agency. Ayre stated that it would be approximately three or four months until the application can be approved. Ayre also stated that no actual work can be done until it is approved. 5. City Administrator Ayre stated that the Ashland Hospital Board re- quested a luncheon meeting with the Council and Mayor on Friday, August at 12:30 in the Brainard Room at the Hospital. 20# 6. Petition for curb and gutter - Winburn Way, Plaza to Nutley Street. Moved by Ward, seconded by Peters that a Public Hearing be set at the next Council meeting on September 7, 1965 at 8:15 P.M. Carried unanimously. CITY ADMINISTRATOR REPORTS: ~ Position Classification Plan - City Administrator Ayre presented to the Council a report and a Position Classification Plan. It was moved by Peters, seconded by Whitham that no action be taken on this until the next regular council meeting. He stated that it would be best if the Council had some time to look this plan over. on roll call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor pro tem. Recorder