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HomeMy WebLinkAbout1965-0907 REG MINASHLAND CITY COUNCIL REGULAR MEETING September 7, 1965 A regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor Richard Neill. Present - Councilman Peters, Baker Lewis, Ward, and Whitham. APPROVAL OF MINUTES Moved by Wa~d, seconded by Lewis that the minutes of the last regular meeting be approved and placed on file. On roll call, carried unanimously. At this tlme~ Mayor Richard Neill asked for nominations fox a new council member to ~11 the unexpired term of Councilman Kerr. It was moved by Lewis, seconded by Ward to nominate Mr. Richard L. Cottle. It was moved by Lewis, seconded by Ward that the nominations be closed. On roll call, carLied unanimously. At this time City Recorder Bartelt gave the oath of o~fice to Councilman Cottle and he took his place at the Council Table. COM/~UNICATIONS: 1. City Administrator Ayre stated that he had received a letter from Mr~ Steve Antonucci and Mr. Sterling Fryrear requesting a waive of license fee for a benefit Grange dance. Moved by Lewis, seconded by Ward that this waive of license be granted. Carried unanimously. From Planning Commission: (a) Moved by Lewis, seconded by Peters that the minutes of the last regular Planning Commission meeting be accepted and placed on file. Carried unanimously. {b) Request for creation o~ new street - Timberline Subdivision off Peachey Road. Following some discussion by the Council, City Attorney Harry Skerry advised the Council to delay action until a letter could be written to Mr. Windbigler committing him to pay all improvement costs. Moved by Lewis, seconded by Ward that a letter be sent to Mr. Windbigler committing him to all improvement costs. Carried unanimously. 2. Application for annexation Clay Street, H. D. Wycoff and Don Meggers. Director of Public Works Allen Alsing stated that there are some 2½ acres involved in this annexation and that it eventually will be the proposed trailer court. Moved by Lewis, seconded by Peters that City Attorney Skerry be directed to prepare an ordinance setting a public hearing for this annexation. Carried unanimously. 3. Petition for curb, gutter and paving Hillview Drive, Peachey Road to Crestview Dr~ve - Director of Public Works Alsing stated that 80% of the frontage lot owners had signed in favor of the petition. Moved by Baker, seconded by Lewis that a Public Hearing be set for the next regular council meeting - September 21, 1965. Carried unanimously. C~ .... 11 Minutes = 2 - September 7, 1965 4. Curb, gutter and paving of Nevada Street and Helman to existing paving. Director of Public Works Alsing stated that 80% of the frontage ownership has signed this petition. Moved by Lewis, seconded by Ward that a hearing be set at the next regular council meeting, September 21 for the paving of Nevada Street and Helman to existing paving. Carried unanimously. SPECIAL AGENDA ITEMS: 1o Repair of Crematory Combustion Chamber - City Administrator Ayre referred to the letter submitted by the Cemetery Superintendent James Burr at the last regular council meeting. Ayre stated that the estimated cQst of the repairs should be approximately $1850. Mr. Burr feels that the work can be done locally with the Cemetery crew working for approximately $650.00. Following discussion, moved by Lewis, seconded by Peters, that work be done by the Cemetery crew and expenses be paid out of current Cemetery Revenues. On roll call, carried unanimously. 2. Adopt specifications and call for bids: (a) Pickup truck - Cemetery Department - the estimated price is $1800 Moved by Lewis, seconded by Peters to adopt the specifications and call for bids on Tuesday, September 21, 1965 at 2:00 P.M. Carried unanimously. (b} Re-roofing or Resthaven Mausoleum at Mt. View Cemetery - City Administrator Ayre again referred to the letter from Mro James Burr submitted at the last regular council meeting. The estimated cost will be $1200, and Ayre stated that this was a budgeted item. Moved by Lewis, seconded by Whirham to adopt the specifications and call for bids on Tuesday, September 21 at 2:00 P.M. Carried unanimously. 3. Announcement of Traffic Safety Award - Mayor Neill appointed Councilman Baker to study the matter more fully and determine which service club should present the award to the City. 4. Request for study session September 15 - Oak Knoll Corporation. City Administrator Ayre stated that this would be a joint Council-Oak Knoll Study Session on September 15 at the Council Chambers. A reminder will be sent out. PUBLIC HEARINGS: 8:00 P.M. Public Hearing - Annexation of Industrial Park Area. City Administrator Ayre read at this time a letter received from Mr. and Mrs. Cecil Black, who expressed their feeling that this should be left strictly as an industrial zone and not a residential zone. City Attorney Skerry read Ordinance No. 1413. Following some discussion by the City Council it was moved by Lewis, seconded by Peters that the rules be suspended and the Ordinance passed to second reading by title only. Carried. Follow- ing second reading, moved by Peters, seconded by Lewis that said Ordinance be adopted. Carried unanimously. 8:15 P.M. Public Hearing - Curb, gutter and paving Windburn Way, Plaza to Nutley Street° Director of Public Works Alsing stated that this street work would be handled in the same manner as other streets, and the cost would be approximately $2.00 per foot. There was some discussion as to how curb, gutter and paving of this street would benefit the City as a Ct _~ ~1 Minutes 3 September 7, 1965 whole, being the entrance way to Lithla Park. Mr. Arthur Kapteyn stated that his business, the Cloverleaf Dairy, is a non-operating business at the present time and would have to be rezoned if the business was resumed. Mr. Kapteyn stated that it was not the improvement of the street that he was against, but the expense, sznce his business is not in operaton at the present time. He stated that he had previously made the City two offers for the property and was willinq to negociate again. After some discussion, it was moved by Lewis to continue the hearing until the next regular meeting and a committee be authorized to talk to Mr. Kapteyn about possible sale of the property. Seconded by Cottle. Carried with Peters dissenting. CITY ADMINISTRATOR REPORTS: 1. Conversion from Warrant Payment System to Direct Check System - Director of Finance Donald Heinz explained to the Council more about the conversion from warrant system to check system. Following some discussion, City Attorney Skerry read the Resolution. It was moved by Peters, seconded by Lewis that the rules be suspended and said Resolution be passed to second reading by title only. Carried unanimously. Follow- ing second reading, moved by Peters, seconded by Ward. Carried unanimously. PAYMENT OF BILLS AND CLAIMS City Recorder Bartelt stated claims in the amount of $62,698.05, and bills in the amount of $71,621.80. Moved by Lewis, seconded by Peters that bills and claims be ordered paid. On roll call, carried unanimously. (Special Agenda Items con't.) 5. Expansion of McGrew Brothers lease - City Administrator Ayre stated that the new lease is the same except that the minimum cut is now 4½ million board feet rather than 2% million board feet. There was some discussion as to whether or not McGrew needed the whole Industrial Park Area exclusive of Wranglers and the Forest Service. It was moved by Cottle, seconded by Lewis to e_xp~n~ th~ lease to include the 15 acres designated, excluding around the old cotton mill site and access, which would be retained until a future need arises, then deal with it as it comes up. 6. Central Area Planning Study - City Administrator Ayre stated that CH2M has prepared and sent the necessary application material for the "701" Program which is a 2/3 -1/3 grant from the federal government. Ayre stated that because of fiscal problems at the federal level, all applications are to be cut back to a formula level, which is generally based on population. Ayre stated that in the beginning we were going to ask for $24,000 with 11,000 to come from City. H.H.F.A. has indicated that maxlmum grant will be $14,000 in this fiscal year, $10,000 less than originally anticipated. Ayre stated that there are a possible four courses of action. 1. to abandon the whole downtown redevelopment plan; 2. To pay the whole $34,000 ourselves and bypass federal assistance; 3. The City would pay $10,000 now and begin application process for fed- eral money. The $10,000 enabling CH2M to get the work underway. The Government would then pay $14,000, we would, therefore, pay 1/3 of that, C 1 Minutes ~'4- September 7, 196 or $7,000. There would be $31,000 by next summer, we would then pay an additional $4,000 which would fmnish up the project - net result would be that we would pay $10,000 more than originally anticipated but the job would be done within one yea~; 4. We would apply now for a Federal grant. The application would be approved around the first of the year for $10,800. We would pay $5,400 which would buy us work into the next fiscal year. Around the first of the year we would apply for another grant Ithere would be two separate projects one this fiscal year and one the next). We would spend the same, $11,000, but the disadvantage being it would take an extra year. Ayre stated that it means paying $10,000 more and getting the job done quicker, or get the 3ob done one year later and pay less. Ayre stated that there has been a meeting scheduled for September 9 to further study this problem. A special City Council meeting has been scheduled for the following Thursday night, September 14 to study the recommendation of the Capital Development Committee meeting. Councilman Lewis suggested that the special Council meeting be held on the same evening following the Capital Development Committee meetmng. This was agreed upon by everyone. ?. Agreement with State and County regaIding highway and Interchange lighting. The State has forwarded an agreement to be signed by three parties that City will lmght to existing City Limits and County will light to the Interchange. Electrmcal Superintendent Boshears stated that these facilities should be installed by the first of the year. As time was an important factor, City Attorney Skerry dictated a Resolution authorizing the Mayor and City Recorder to carry out the agreement with the State Highway Department, Jackson County and the City of Ashland. Moved by Lewis, seconded by Peters that the rules be suspended and the Resolution passed to second reading by title only. Carried unanimously. Following second reading, moved by Peters, seconded by Whitham that said Resolution be adopted. Carri. ed unanimously. 8. Agreement with County regardinq Ashland Airport Commissmon - City Admllnistrator Ayre stated that there has been $10,000 appropriated and that the project is hoped to be completed by late fall. City Attorney Skerry read Ordinance No. 1414. It was moved by Lewis, seconded by Baker that the rules be suspended and said Ordinance passed to second reading by title only. Carried, with Cottle dissenting. Following second reading, moved by Ward, seconded by Peters that said Ordinance No. 1414 be adopted. Carried with Cottle dissenting. CITY ADMINISTRATOR REPORTS: (con't.) 2. Position Classification Plan - City Administrator Ayre stated that this Classificatmon Plan was presented to the Council at their last regular meeting and it was deferred. Councilman Lewis moved to defer the Plan again until Councilman Cottle could have a chance to study it. Seconded by Peters. Carried with Whitham dissenting. At this time City Administrator Ayre stated that on November 14-18 the League of Oregon Cities Convention will be held in Salem. He also stated that he would be out of town on vacation for the September 21 meeting. City Attorney Skerry stated that the houses on 126 Van Ness Avenue and 178 "A" Streed will be demolished. Council Minutes - 5 - September 7, 1965 At this time Councilman Cottle offered his resignation as Municipal Judge to the Council. Moved by Ward, seconded by Baker to accept Mr. Cottle's resignation. City Attorney Skerry was directed to draft a document of suitable recognition which will be presented to Councilman Cottle. At this time Mayor Neill asked for nominations to fill the position left vacant by Councilman Cottle. Mr. Gerald Scannell's name was submitted by Councilman Cottle. Moved by Lewis, seconded by Whitham that the appointment of Gerald Scannell to the position of Municipal Judge be confirmed. Carried unanimously. An adjourned meeting is scheduled for September 9, 1965 at 7:30 P.M. There being no further business, the Council unanimously agreed ~ adjourn subject to the call of the Mayor. RECORDER SRE