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HomeMy WebLinkAbout1965-1005 REG MINASHLAND CITY COUNCIL REGULAR MEETING October 5, 1965 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. In the absence of Mayor Neill, Mayor Pro-tem Dusne Baker called the meeting to order. PreseDt - Councilmen Peters, Cottle, Lewis and Ward. Absent - Councilman Whltham and Mayor Neill. APPROVAL OF MINUTES: Moved by Lewis and m>~onded by Ward that the minutes of the last meeting be approved and placed on file. Carried unanimously. COMMUNICATIONS: 1. Letter from the Federal Aviation Agency, Charles E. Drysdale, Chief, Air- ports Branch, Seattle, Washington stated that the only item not included in the tentative allocation is the construction of a !~iiral]el taxiway because the activity forcasts do not show a need for ~t in the l~ediate future. The letter also stated that they are working with the Oregon State Board of Aeor- nautics on the layout plan for the project. Since several planning changes have been made that differ from the items included in the announced program, these must be submitted to higher authority ~or' approval. 2. Letter from the Jackson County Court House, Earl Mo Miller, Chairman of Policy Conunittee reviewing Ehe two committees -- "Operation and Policy" and "Highway Transportation Study", bringing tkle membership up to date: Councilman Don Lewis and Dave Kerr "Policy Committee" -and A1 Alsing "Operation Cornre. It was decided to defer the appointment of the councilman to take the place of Mr. Kerr until Mayor Neill was present. 3. Letter from League of Oregon Cities enclosing cop~es of the prelimmnary convention program. The 1965 40th Anniversary Convention of the League of Oregon Cities will be held November 14-16 at the Marion Motor Hotel in Salem. 4. Letter from Gerald J. Scannell, Jr., representing the owner of the Houck Water Right from Nell Creek dated 1852. Director of Public Works A1 A/sing had contacted Mr. Scannell indicating the City was interested in acquiring water rights of this nature and Mr. Scannell wanted to know if the City is interested and what they feel the water right is worth. Moved by Lewis and seconded by Ward that the matter be deferred to the Utilities Committee. Carried. 5. Letter from Parker T. Hess, Postmaster requesting some measure of traffic control and safety measures that will be needed for the area of the new build- ing. Presented the following suggestions: Designate First Street as a One Way (Northbound) between Lithia Way and B. Some considerations under previous administrations was for alternate one-way streehs downtown, which might again be considered. 2. Traffic control lights installed at First & Lithia Way. COUNCIL MINUTES -3- OCTOBER 5~ 7965 Thfs will deepen later in the year with the weather conditions. Mr. Worth, also a property owner, urged the City to give every possible consideration and attention for immediate action. 8:15 p.m. - (continued hearing) Curb, gutter and paving of Windburn Way from Plaza to Nutley Street - Report from Realty Committee. Lewis said that the committee met with Mr. Arthur Kapteyn. It Was recommended that the hearing be continued so the committee can make further inquiries into the situation. The committee will meet with the Park Board to make further inquiries into their ideas. Moved by Lewis seconded by Cottle that the hearing be continued to the next regular meeting on October 19th at 8~45 p.m. On roll call, carried unan- imously. DEPARTMENT REPORTS: Finance Department Progress Report Donand A. Heinz, Director Of Finance summarized the progress report attached to the agenda and was commended for his work. He stated that he found several funds that were not in use and had placed them in Time Deposits to draw interest. At this time Councilman Cottle, Chairman of the Cemetery Committee report- ed on the "Dead" Meter Heads. He is sending to Dunsmi~r, California for in- formation on how they are handling their two hour parking. Cottle stated that the City has 92 meters without heads on them. SPECIAL AGENDA ITEMS: 1. Result of bid openings forlone-ton and two-ton dump trucks for the Public Works Department. Jim Busch Ford Sales bid $2,793.36 with trade on the one- ton truck, $3,038.36 without trade. He bid $4,017.70 with trade on the two- ton and $4,714.79 without trade. Ninety Nine Motors did not meet the speci- fications on the one-ton truck and bid $4,394.04 with trade on the two-ton truck, $4,994.04 without trade. Selby Motors bid $3,308.06 with trade on the one--ton truck and $3,508.06 without trade. On the two-ton truck they bid $5,171.19 with trade and $5,471.19 without trade. Walt's Lithia Motors bid $3,221.38 on the one-ton with trade and $3,521.38 without trade. On the two- ton truck the bid was $5,154.24 with trade and $5,654.24 without ~ade. It was the recommendation of the Director of Finance, Donald A. Heinz, and the Director of Public Works Allen Alsing that the bid be awarded to Jim Busch Ford Sales for the two trucks~ Moved by Lewis and seconded by Peters that the bid be awarded to Jim Busch Ford Sales for the one-ton truck. On r011 call - carried unanimously. Moved by Peters seconded by Lewis that the bid of the two-ton truck be awarded to Jim Busch Ford Sales. On roll call - carried. 2. Report on Oak Knoll Corporation project. Chairman Cottle stated that a study session was held and a map of the area involved was reviewed. The course will be expanded from nine holes to eighteen. Also a motel will be erected at no expense to the City; only as an added attraction to visitors. All decisions have been postponed. One more study session will be held October 12th at 7:30 p.m. at the Council Chambers with Mr. Wm. Briggs in attendance to represent the City. Councilman Cottle added that additional land will be deeded to the City for the golf course. COUNCIL MINUTES -2- OCTOBER 5, 1965 Stop required at B St. from northbound Pirst St. traffic. Widening of First St. for a distance of approximately 100' on the west side. The letter also stated that Mr. A1 Alslng, Public Works Superintendent discussed this possibility at the September 13th Public Hearing and would be able to advise and propose to the Council what is needed. It was moved by Ward and seconded by Lewis that the matter be referred to the Traffic Safety Commission. Carried. 6. Petition with 106 signatures asking the City Council to investigate the smoke, sawdust and soot emanating from the burner and the dust raised by the heavy equipment operating at McGrew Brothers Milk on Mistletoe Road, Ashland, Oregon and to take such steps as are needed to eliminate This situation. Councilman Lewis stated that there was a study session with representatives of the McGrew Sawmill and that they are very concerned about the problem. They are making a study to improve the conditions arathat they will continue study to find an answer to this problem. Mr. Lewis further stated that the District Engineer is conducting a thirty day study on the fallout problem. The State Board of Health is inspecting this area and taking extensive tests. Councilman Cottle stated that a report will be made available to the City on this problem in the near future. Hegave City Admznistrator Ayre some pamphlets on Te-pee Burners to study. Moved by Lewis and seconded by Peters that the petition be deferred to the next regular meeting. Motion carried. City Attorney Skerry noted that Mr. L. L. Baton, District Supervisor for the State Sanitation Commission has been conducting a one month study on air polution which should be completed at this time. Many recommendations are being made as to the dust problem. They have been sprinkling the areas to help to keep the dust down. At this time Mrs. Irma Fish, owner of Siskiyou Trailer Village stated that her tenants in the court can't keep anything clean. The dust permeates everything and that the women are complaining. She noted that she cannot sell her fruit without taking a loss because it is covered with soot. Councilman Baker reported on the traffic safety meeting at this time. After this meeting, the State Highway Department was contacted in regard to the problem. When the figures are returned from them, a meeting will be held with the PTA and interested persons. PUBLIC HEARINGS: (8:00 p.m.) Curb, gutter and paving at Woodland Drive from Palmer Road to Pinecrest Drive. Moved by Peters and seconded by Lewis that the rules be suspended and said Ordinance passed to second reading by title only. Carried unanimously. Following second reading, moved by Peters seconded by Ward that Ordinance No. 1418 be adopted. On roll call, carried unanimously. At this time Mr. Marinelli, resident of this area stated ~hat a petition signed by all persons of the area for the improvement of proposed curb, gutter and paving. He stated that the erosion is bad and the gutter is 3' deep. COUNCfL lilTNOTES -4- OCTDIBER 5, i905 3. Petition for curb, gutter and gutter and paving of Maple Way and Maple Street from Chestnut Street west. 100% of property owners have signed a petition for these improvements. Mr. Skerry, City Attorney will prepare an Ordinance to present at the next meeting. A public ~earing will be held on October lgth at 8:30 p.m. Moved by Lewis seconded by Peters that the rules be suspended and said Ordinance passed to second reading by title only. Carried unanimously. Following second readlng, moved by Peters seconded by Lewis that Ordinance No. 1419 be adopted. On roll call, carried unanimously. 4. Petition for curb, gutter and paving of Laurel from Orange to Otis, Moved by Ward seconded by Peters that the rules be suspended and said Ordinance passed to second reading by title only. Carried unanimously. Following second reading, moved by Peters seconded by Lewis that Ordinance No. 1420 be adopted. On roll call, carried unanimously. 5. Petition for curb, gutter and paving of North M~luntain Avenue, East Main to Silvercrest Dairy. Moved by Peters seconded by Lewis that a hearing be set on October 19th at 8:20 p.m., that the rules be suspended and said Ordin- ance passed to second reading by title only. Carried unanimously. Following second reading, moved by Lewis seconded by Peters that Ordinance No. 1421 be adopted. On roll call, carried unanimously 6. Call for bids for Sanitary Sewer Trunk Lane, Tolman Creek Road. Director of Public Works, A1 Alsine stated that there will be 2,000 feet of line in- volved in this project. The estimated cost is $22,000. Moved by Lewis seconded by Ward that bids be received and opened October 19th at 10:00 a.m. On roll call, carried unanimously. Also to be opened for bids is pipe and fittings. Estimated cost is $12,500. Bids will be recerved October 19th at 10:00 a.m. Moved by Lewis seconded by Ward. On roll call - carried unanimously. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. Expansion of McGrew Brothers lease. Councilman Lewis indicated our willing- ness to enter into lease for the smaller area under tl~e terms indicated by City Attorney Skerry. Peters was against the idea; he wanted to lease the whole area to the mill. Lewis moved that the smaller portion of land be leased to McGrew Brothers with Cottle seconding. On roll call, carried, with Peters dissenting. At this time City Administrator Ayre informed everyone of a public meeting under the arrangements with CH2M Thursday, October 7th at 7:30 p.m. Also stated that there will be a proposal for widening Hwy. 66 from Hwy. 99 to Freeway on the agenda at the next meeting. At this time Mr- Jack James, resident oi Bdzb~ Street, wanted to know when sewer service will be available to his area. Director of Public Works A1 Alsing said when the construciton of Tolman Creek Intersepting Sewer comes up for bids work will progress on the pro3ect. Mr'. ./ames asked if the City will. put larger water lanes through this area. Mr. Alsing stated that the lines are completed to Tolman Road as of now. COU~ MINUTES -5- OCTOBER 5f ]965 At this time City Administrator Ayre asked for the Airport Committee to meet to take care of the rest of the details. There being no further business to come before the Council, the meeting was adjourned. RECORDER