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HomeMy WebLinkAbout1965-1019 REG MINASHLAND CITY COUNCIL REGULARMEETING October 19, 1965 The regular meeting of the City of Ashland was held in the Council Chambers of the City Hall on the above date. Mayor Richard L. Neill called the meeting ot order. Present Councilmen Peters, Baker, Cottle, Lewis, Ward and Whitham. APPROVAL OF MINUTES: Moved by Lewis, seconded by Baker that the minutes of the last regular meeting be approved and placed on file. CaIried unanimously. At this time Councilman Lewis requested he be excused for twenty minutes~ Request granted. DEPARTMENT REPORTS: City Administrator Ayre called to the attention of the Council the compari- son in Fund Balance Reports over the last year. in June of 1964 the Cash was $524,918.73 and Investments $473,068.93 us compared with this month's report of Cash $92,416.49 and Investments $829,168.00. He commended the work of Mr. W. E. Bartelt, Recorder and D. H. Heinz, Director Of Finance on their fine work. It was moved by Lewis, seconded by Peters that the DepaItmental Reports be accepted and placed on file. Carried unanimously. SPECIAL AGENDA ITEMS: Presentation from State Highway Department of plans for Highway 66 widening project. City Administrator Ayre introduced Mr~ Barbee, Mr. Cox, and Mr. Chandler of the State Highway Department. Mr~ Ba~bee, on behalf of his colleagues, stated that nine different plans had been designed, both with and without raised medians, but they had decided on one specific plant which he presented to the Council at this time. There will be 72 feet of curb section, with four foot median; four lanes of traffic, two in both direc- tions, and 10 foot parking space. The four foot medman will not be raised, but painted. They agreed that the raised medians would be more hazardous than the painted ones. Barbee stated that the plan does include the curb and gutter but not sidewalks. However, there is sufficient right-of-way for them to be constructed. He also stated that there would be traffic studies made and lights would be installed where needed. The pt~n calls for a new structure for t~e overpass, but it would remain approximately the same height as is. There was some question as to whether or not left- hand duck-outs should be included. Barbee stated that in effect, the only way they could be provided would be to s~mply trade the parking space from one s~de of the street for the duck-outs, City Administrator Ayre requested that the other eight plans be made available to the Council for futher study. Barbee Stated that the plans would be made available to the Council. The state can begin purchasing right-of-way as soon as the Coun- cil agrees on a plan. At this time Councilman Lewis left. Minutes - 2 - October 19, 1965 At this time City Recorder Barfelt stated that he had four liquor license ~c=Ic~jdl applications. They were: Lithia G~oce~'~, Elks Club, Omars and the Log Cabin. Moved by Peters, seconded by' Ward that all applications be ~!ewed. Carried unanimously. At this time Mr. Jack Creager of the Telephone Company in Medford stated th;_~t the Company, for some time, has been t~ylng to get the cities in the ?~lley under one listing in the telephone book~ Mr. Creagor stated that h~ would like the opinions of the council! i't3~l[C HEARING: 8:00 P.M. - Annexation of Clay Street ared. City Attorney Ske~ry read Oxd~nance No. 1422 regarding this annexation. Mo%ed by Peters, seconded b), ~ard that the rules be suspended and the O~d~nance passed to second ~e~d~ng by title only. Cab:tied unanimo'usly Foii~w~ng second ~eading, nlo\ed by Peters, seconded by Whirham that said O~d~nence be adopted. Ca:tied unanimously. l,~ln't.) Mr. Jack Creager stated that the best interest o~ Lbe custome~ .~s the telephone company's only interest an~ they seem to think it would be best for the customer to have only one compilation instead of several. 8:i0 P.M. - Public Hearing on curb, gutte~ and paving of Laurel Street i~om Orange to Otis. Moved by Whirham, seconded by Peters that the rules be suspended and Ordinance No. ~423 passed to second reading by title only. Cn loll call, carried unanimously. Following se:_-ond readlng, moved by Petexs, seconded by Whltham that said ordlnance be adopted! Carried unani- ~no u s I y. this time Councilman Lewis arrived. C[~f¢~IUNICATIONS: 1.. Letter from Robert J. Bennett regarding trafilc control at Oregon and lndtana Streets. The letter suggested two possible solutions to this pL:.~blem, one being a four-way stop sign and the other a ~estzicted on- street parking on the lower side of Oregon Stree[. £rom Indiana to Frances Laz]e~ Councilman Baker moved to refer the lette£ to the Traffic Committee t<l act on this before the next regular council meeting. Baker ~mended hts motion, giving the Traffic Committee authority to take action before next regular Council meeting. Councilman Ward seconded this motion~ On ~oi1 call, carried unanimously. 8:15 P.M. - Annexation of Franeva Subdivision (Tamney property) City Attor- ney Skerry read Ordinance No. 1424. Moved by Peters, seconded by Lewis · that the rules be suspended and said Ordinance passed to second reading by ~[tle only. On roll call, carried urianimously, Following second reading, moved by Whitham, seconded by Peters that said Ordinance be adopted. Carried unanimously. 2~ Letter from Gerald Scannell, attorney representing the owner of the Hc~uck Water Right from Neil Creek. Scannell stated th&t Allen Alsing, Director of Public Works indicated the City was inteiested in acquiring the water rights, and he would appreciate knowing if the City is interested and what they feel the water right is wotth. As Mr, Alsing was not present, the Council deferred the letter until a latez meeting. COUNCIL MINUTES - 3 - October 19, 1965 8:20 P.M. - Curb, gutter and paving of North Mountain Avenue, East Main to Silvercrest Dairy. There was some discussion from the public on this. Mr. and Mrs~ Dave DeLong stated that they signed the petition for curb, gutter and paving under the impression that this paving would be done by the City crew approximately three years from now. They stated that they were now in question as to whether or not the City would be doing the work or whether it was to be contracted out privately. City AdministratoE Ayre stated that this petition was signed and presented to the Counc~ before they adopted their new policy. Therefore, the work would be done by City crews. There was also some discussion as to extending the street down to Hersey Street. City Administrator Ay~e stated that in order to do this they would have to re-petition. There was some discussion as to the heavy truck traffic on the street, but there was nothing that could be done about this problem. Mr. DeLong also brought up the problem of the railroad crossing on North Mountain. There have been several letters written to Southern Pacific about this problem, and the situation has been somewhat better over the last two weeks. It was moved by Cottle, seconded by Lewis that this matter be tabled until the Street Committee can ~rther study the extension to Hersey Street. On roll call, carried unanimously° 8:30 P.M. - Curb, gutter and paving of Maple Way and Maple Street and Chestnut Street west. Elliott Duffy stated that he believed the paving was supposed to be completed approximately two years ago. He stated that he was under the impresszon that the work was to be contracted out p~lvately. After some discussion it was moved by Cottle, seconded by Lewzs that ~ntil this situation could be more thoroughly studiedr the public hearing be continued at the next regular meeting. Carried onan~mously. COMMUNICATIONS: (con't.) 3. From Planning Commission - Set Public Hearing on amendments to Zoning Ordinance. City Attorney Skerry stated that he would like to read the amendments to the Council before the heazing is set~ and due to a full agenda, he would do so at the next regular meetlng~ 8:45 P.M. - (con't.) Curb and gutter of Winburn Way from Plaza to Nutley. Councilman Lewis stated that the Realty Committee had meh with Mr. Kapteyn and he made another offer to the City but it still failed to meet the estimated price. Councilman Lewis stated that he believed if the City could acquire the property at assessed value, it should do so, and it was his recommendation to make Kapteyn an offer at the assessed price. Council- man Whitham stated that he believed we should order in the curb and gutter as it is the entrance-way to our park. Lewis stated that negotiations with Kapteyn on possible sale of the property should be continued. Movedby Baker, seconded by Whitham that the rules be suspended and Ordinance No. 1425, ordering in curb and ~utter, be passed to second reading by title only. On roll call, carried Unanimously. Following second reading, moved by Peters, seconded by Lewis that said Ordinance be adopted~ Carried unani- mously. Moved by Baker, seconded by Lewis that negotiations with Kapteyn be continued. On roll call, carried unanimously. COMMUNICATIONS: (con't.) 3~ From Planning Commission - Set Public Hearing for Zone Change R-i:B-10 to M., Cit~ Industrial Park. Moved by LeWis, seconded by Wa£d that a Public Hearzng be set for Tuesday, November 2 at 8:15 P.M. On roll call, carried unanimously. (!(jljNCiL MINUTES - 4 - October 19, 1965 SPECLAL AGENDA ITEMS: 1. Award of bids: {a) Sanitary Sewer Trunk Line, Tolman Creek Road - Moved by Lewis, seconded by Peters to extend bid date until November 1, 1965o On roll call carried unanimouslyl ~0) Cast Iron Pipe and Fittings - Bids were received !:,a Pac~Llc Sl ,s Cast Iron Pipe Co~ and U.S. Pipe and Foundary. The !,?~ bid was $i~ ,:~;.36 from U.S. Pipe and Foundary. Moved by Lewis, s6,,:,,!ded by Ward th=~ !Dw bid from U.S. Pipe and Foundary be accepted. On ~,,j!.l call carried Un! ~',~_)USly. · i Purchase of City #l automobile - City Administrat,,}i Ay:ve stated to ~' ,~ncil that one o% the City Police cars had been dam~gei qlaite exten- bi,a.zi in an accident. The estimated repair costs to the .'~.t would be $596,00. This does not include radar or radio repair. The staf~/eels that it w,_}2id be wiser to purchase a new automobile than to f~x ~p the old car. Ai ~ .stated that he received oral bids from Jim Busch Folct, ant. Walt's t,j=!~xd Motors, but they were both bidding on different sl2e {2als, Afte~ su.m~ filscussion, it was moved by Lewis, seconded by Whitha:~, ~'h~t bids go ot~ a soon as possible on a new car, and the low bidder ru/nLsh the Czty wi~n d loan car until the new one is shipped. On roll c{ill~ cai~ied with Collie abstaining. 2 Appointment by Mayor of Policy Committee for Highway T~ansportatlon Study. Mayor Neill appointed Councilmen Lewis and Cottle no the Policy Committee and re-appointed Director of Public Works, Allen Aksin9', to the Ope~:at~on Committee. 3~ Status Report of Ashland Airport Project - City AdminisX;.~toE AyEe stated tbat he received word from Seattle, and there are no changes to the original Le\2,lsl. on Of plans, and if Los Angeles approves them with no !qifther changes the skate will then be ready to bid. There will be a minimum bid time of or~e week. Construction will begin within three weeks of bid ,opening. There- f~..,t:e, construction can be expected to begin in seven weeks, or mid-December° Ti]eenz iS an expected 90-day completion date pending the weather. City Administrator Ayre stated that a time and place for meetings of the City- Coi!nty Airport Commission needed to be set. The Council instructed Ayre to set up the first meeting and further meetings would be scheduled at that tjme~ 4~ Oak Knoll Golf Course Expansion Program Proposal, Resolution and Lease. Czty Administrator Ayre stated that there is to be 4,400 feet of access road, joined to the public facility. The road will be of rock 9ravel surgace with cil tack coat, the material cost would run approximately $7500, Ayre stated rh~t ~he City has the man-power, equipment and money available t:o complete this access road by July 1. The waterline consists of 400' of water line s_mp,ly extending the existing line. Cost of materials wculd be approximately $1,000. Ayre stated that we have the man-power, equipmenu and the money to c.:;:,,pLete thZs by next spring. Councilman Lewis inquired about whether or m,.I this would interfer with the City's work schedule, and the City Adminis- t£dt~;f stated that it would not~ Mr. Archie Fries stated that many groups in Ashland have been working to bring industry into Ashland and Ashland now has s_~ much to offer in this area. He stated that it is a n=tural to attract COUNCIL MINUTES - 5 - October 19~ 1965 people, with the lakes, Mt. Ashland Ski area and the Shakespearean Festival. At this time, Mr. Bill Dawkins briefly explained to the public more about the Oak Knoll project. It was moved by Cottle, seconded by Peters that the rules be suspended and Resolution passed to second reading by title only. On roll call, carrled unanimously. Following second reading it was moved by Lewis, seconded by Peters that said Resolution be adopted subject to William Briggs', City Attorney pro-tem, written opinion. On roll call, carried unanimously. There being one more resolution needing to be passed, it was moved by Cottle, seconded by Peters that the rules be suspended and Resolution passed to second reading by title only. Carried unanimously. Following second reading, moved by Whirham, seconded by Peters that said Resolution be adopted, Carried unanimously. 5~ Announcement of special census - City Administrator Ayre stated that William Wolf is expected to be in Ashland on Thursday, October 21 to help get the census underway. 6. Freeway Interchange l~ghts - After much discussion, the council agreed to pay the electrical energy charges for the interchange lighting at both North Ashland and South Ashland Interchanges for the fiscal year 1965-66~ It was the request of the Council for the County Court to consider paying the energy charges at these two interchanges in future years. It was their feeling that both interchanges are essential not only for the City of Ash- land, but for the safety of County residents in approaching Ashland Erom either the South or the Nozth. ORDINANCES, RESOLUTIONS & CONTRACTS: 1o Resolution authorizing execution of expanded McGrew Brothers Saw Mill Lease. It was moved by Lewis, seconded by Baker that the rules be suspended and said Resolution be passed to second reading by title only~ Carried unanimously. Following second reading, moved by Whitham, seconded by Peters that the Resolution be adopted. Cazried unanimously. There being no further business to come before the Council, meeting adjourned subject to the call of the Mayor. W. E. Bartelt, City Recorder SRE