Loading...
HomeMy WebLinkAbout1997-0318 Council Mtg MINMINUTES FOR ~ REGULAR MEETING PLEDGE OF AIJ.FI}IANCR Mayor Golden called the meeting to order at 7:03 p,m., Civic Center Council Chambers. ROIJj CAIJ, Councilors Reid, ttauck, Itagen, Wheeldon and DeBoer were present. Councilor Laws was absent. P, PPROVAL OF MINUTES The minutes of the Regular meeting of March 4, 1997 were approved as presented. CONSENT AGENDA ~Zinutes of boards, COmmk,~i0m and committe~. Monthly Departmental Repom - Febnmry, 1997. City Admini~a'ator's Monthly Repox~ - February, 1997. Approval of Findings, Conclusion and Order on a seven lot subdivision under the Performance Standards Option located at 2S Westwood Street. Letter of resignation from PoHee Chief Gary E. Brown, effective April 4, 1997. City Administrator Brian Almquist stated findings from the attorneys' on the Westwood project had not yet arrived and he recommended item No. 4 be puH~ from the Consent Agenda and placed on the next council meeting agenda. Councilors Hauck/Reid m/s to approve consent alpatda Rents 1, 2, 3 and 5. Voice vote: all AYES. Motion passed. PUBLIC FORUM No speakers. Public Forum closed at 7: 10p UNFINISItF. n BUSINESS George Kramer, 386 North Laurel, introduced him f as a representative of the Patrons of Lithia Park. Commissioners are meeting March 19 and he requested it letter be written from the City of Ashland recommending to the Board of Commissioners to revisit the issue and reopen discussion for the funding as it existed prior to lanuary. Mayor Golden indicated she had spoken with Comnissioner Jack Walker and he had shown interest in moving forward on this project. (Council Meeting 3/18/97) 1 NEW & MISCELIANFO US BUSINT-qS Discussion of results of flood bond election On March 11, and suspension of flood restoration work until May 20, 1997. City Administrator Brian Almquist indicated later on in the agenda is a proposed resolution which suggests resubmitting the flood damage restoration ' d issue to the voters in the amount of approx. $35,000 to $40,000 on Water Street, approx. $80,000 on the Water Treatment Plant, and about $800,000 to $1 .2miliion on the Winbum Way Bridgei About $900,000 spent to date out of the sewage treatment upgrade which has to be repaid. He suggests debris removal continue at Reeder Reservoir before spring run off occurs, and that the City move ahead with the plans for the restoration of Lower Lithia Park. Councilors Hauck/Reid m/s recommendations by City Administrator to delay items listed unt~ after May 20 bond election. Discussion followed: Councilor Reid questioned apprbving this before the bond election. Voice vote: all AYES. 2. Authorization of City A dmint~rator to signI contract for engineering services for the Ashland Creek Flood Restoration project. ~ A presentation was made by Assistant City Administrator Greg Scoles and Kate Jackson, committee member of the selection committee. Scoles referred :o the revised memo outlining some of the steps that have taken place with the committee. He stated t~e committee had interviewed three firms at great length on March 17 who had submitted proposals, with OTAK chosen as the highest qualified firm. Councilor Reid questioned the front of Lithia Park a~d whether this was addressed with OTAK. Scoles replied that in the initial phases of the project they identified project areas that could be addressed and , f improved qulcldy, one being to analyze the hydraulic grade line along the lower portion o Lithia Park and come up with a grading scheme so the Park District can resume improvements in that area. City Administrator Brian Almquist clarified for Councilor Reid that projects suspended were city projects with the exception of the front area of Lithia Park and finishing the removal of debris in the dam. Councilor Wheeldon inquired to what extent addifionpl public participation would be and Scoles replied .... It Councilor DeBoer questioned the fact that the public participation cost upwards of $50,000 which seemed excessive and he hoped an alternative to that program would be addressed. Councilor Hagen explained that there was a dollar range agreed upon and all three of the proposers interviewed acknowledged a willingness to work with the City. 2 (Council Meeting 3/18/97) Councilors Hagen/Hauck m/s authorization of City Admin~rator to proceed with negotiations to sign contract for engineering services for the Ashland Creek Flood Restoration Project. Voice vote: all AYES. PUBLIC FORUM Reopened at 7:33p Susan Hunt, 2,20 Nutley/Referred to Planning Commissioner Tom Giordano being cited for an ethics violation and she feels when a commissioner is in violation they should be asked to step down. Hunt said that Giordano represents a large propo~on of thB number of building units approved in the city and she feels he is given more credibility by the other commissioners. Mayor Golden claxi~ed Tom Giordano had never voted on issues where he would personally gain, although she would reconsider his appointment when his term expires. She expressed that this is an ongoing problem with commissioners involved with eevelopment, although the commissions are in need of people with expertise. Councilor Hauck added that the League of Oregon C~ties has regional seminars which deal with such issues. Public For!~m Closed at 7:42p ORDINANCES. Ri?.~OLUTIONS AND CONTRACTS 1. Second readln_~ by rifle only of "An Ordimmee Amendin,~ Chapter 2.41 to Remove Mandatory Contribution and Expenditure Limitations by Candidates for City Off'Kes." Councilors Hauck/Deboer m/s to approve Oral n~u~e l!~_. ell call vote: ! R Reid, Hauck, Hagen, Wheeldon, DeBoer, YES. Motion passed. Second readin~ by " no Municipal Code to Councilor Hauck clarified that the language in the ordinance read at the previous meeting was a model ordinance on fight of way control from the League of Oregon Cities and used statewide. City Attorney Nolte read aloud the changes to the ordinance stating changes under Section 13.02.050 to right-of-way to city street standards, the ..... such similar ordinances imposing obligations upon property owners the city shall be responsible for compliance with such ordinances in public rights-of-way. (Council Meeting 3/18/97) 3 Councilors Hagen/Wheeldon m/s to aspprove Ordinanc~. Roll call vote: Reid, Hauck, Hagen, Wheeldon, DeBoer, YES. Motion passed. City Attorney Paul Nolte suggeste~ one change to the ordinance and read aloud additional language to Section 2.62.020. The special meeting of the council. shall occur as soon as possible after the declaration of emergency notwithstanding section 2.04.110. Notice of the special meeting need not be written and need not be delivered at least 36 hours inl advance. Councilors Hagen/Wheeldon m/s to apl~rove Ordinance,~V___.~. Roll call vote: Wheeldon, Hauck, Hagen, Reid, YES. DeBoer, NO. Motion passed. First reeain_o by title only of nan OrdirmnCe Adopting the North Moun*_nin Neighborhood Plan, Changing the Comprehemive Plan Map and Zonin.o Map Designations for the North Mountain Area, Addln_o Chapter 18.30 NM No. Mountain NetZbborhood to the AMC Land Use Ordlnnnce, Modifying Section 18.62.070.M of the Land Use Ordinance, and Adding Section VH 'North Mountain Neighborhood Design Standards' to the Site Design and Use Standards? Councilor Reid questioned whether changes made were necessitated ai~ Planning Director John McLaughlin's visit to the area. Planning Director John McLaughlin clarified that chahges to the ordinance had been made due to flooding concerns. Councilor Wheeldon inquired whether a similar zoning would apply to other large property developments. ~ Planning Director John McLaughlin replied not but there are some areas in the urban growth boundary that may apply. He said a smaller form of this is being accomplished in the local street plan process trying to develop a connected street network in large~ areas where there is no street plan. He recommended additional language on Page 9, Section F. 1) Developments including lands within the identified floodplain corridor, or areas of documente~ historical flooding, including street development, shall comply with the foilowing requirements. : Mayor Golden stated the flood plain boundaries will be revisited. Councilors Hagen/Hauck m/s to approve first rea~ue~nd place on agenda for second reading. Roll call vote: Hagen, Wheeldon, DeBoer, Reid,. , YES. Motion passed. 4 (Council Meeting 3/18/97) Reading by title only of "A Resolution of the City of Ashland, Jackson County, Oregon, callln,~ a Special Election to Submit to the Voters the Question of Contracting a General Obligation Bonded Indebtedness in the AmOunt of $1,2~0,000 to Finance Mitigation, Repair and Reconstruction of the City's Water, Wastewater, Parks, Electdeal, Storm Drains and Trawt~portation Systems including the Water and Wastewater TreaUnent Plants, City Streets, Bridges and Sidewalks; Watershed ~oads and Bridges; Mitigation, Repair and Reconstruction of Str~mbank~ and Channels; and Removal of Present and Continuous Acc-mulations of Silt in the City's Water Reservoir; All (100%) of which Funding is Required as a Result of the January 1997 F oud. City Administrator Brian Almqnist added that should ]the bond issue be necessary at the full amount of $1,250,000 this would add 10.21 cents per $1,000 toi the tax rate. City Attorney Paul Nolte said the word "Electrical" i~ a typographical error and should be deleted from the rifle. Councilors HauddHagen m/s to approve Resoin~ou/97-//. Discussion foilowed among council that the County s'xould determine a way to track ballots. Mayor Golden said there were many registex~l voters still on the ballot list who no longer reside in Ashland along with deceased persons whose names have not been removed from the list, in essence casting negative votes as their ballots are not returned. She sTessed how frustrating this is especially as the city had voted against Measure 47 by 3-1 and she hoped t~e Legislature would relook at Measure 47. Councilor Hagen said that he sat on the interviewing el for the flood restoration proposals and also next bond issue would rid the public of misconceptions. Roll Call vote: Wheeldon, DeBoer, Reid, Hauek, Hagen, all YES. Motion passed. t Expenditures Incurred for Flood D~mage." City Attorney Paul Noltc said a resolution must be adopted to reimburse the city for money spent prior to the issuance of a bond. Councilors l)eBoer/Hauck m/s to approve ResolutiOn//97- fi). Roll call vote: DeBoer, Reid, Hauck, Hagen, Wheeldon, all YES. Motion passed. O~ BUSINESS FROM COUNCIl, I~'~fRERS Councilor Hauck said he recently artended the annual= dinner of the Council of Governments and the City of Ashland r~'xved an "M&M Mastering the Moment" Award. The City of Ashland received their award for "withstanding earth shattering events Of great magnitude that hit the agency." The Council of Governments found exceptional communiW support in pulling together after the flood and awarded City of Ashland first place. ( Council Meeting 3/18/97) 5 Mayor Golden said she went to a dinner at the Jacks& County Citizens' League and the City of Ashland was presented an award for striving to rnainlaln a tight urban forum and aH that is being done to support, endorse, enforce and backup the Oregon land Use Laws in the City of Ashland. Councilor Reid went to a Medford water Intertie Meeting in Talent on March 18 and said there may be a chance for the intertie group to apply for grants anUor low-interest loans through the state. She is hopeful that an April Study Session with council members from Talent and Phoenix, along with Paula Brown and Phil Beverly will give the Council an indication as to whether the City wants to join them in going to State in May and asking for loans or grants., Councilor Wheeldon referred to the communication an and that councilors consider other lunchtime the airport pipe to create water pressure for hydrants~ Fire Chief Keith Woodley explained the Uniform Fire Code the City legally adopted requires a minimum of 1,500 galls per minute to support commercial buildings. Depending on the size of the building it can require more but never less. The existing water flow at the airport is currently 442 gallons per minute which is substantially less than the Uniform Fire Code, and the water supply needs to be improved. He feels if the system is looped bae c into the City with an intertie at East Main with eniarged pipes it will improve the flow. an''''following the EOC City Administrator Brian Almquist replied there will be another session with Delmnment Heads and the EOC plan will be modified. ADJOURNMENT The meeting was adjourned at 8: 15pro Catherine M. Golden, Mayor 6 (Council Meeting 3/18/97)