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Home My WebLink About2000-0503 Parks & Rec. MINATTENDANCE: Present: CALL TO ORDER SPECIAL MEETING - MAY 3, 2000 MINUTES Ted Coppedge, JoAnna Eggera, Sally Jones, Rick Landt, Lauds MacGrew, Director Ken Mickelsen ., None Chair MacGrew ca~tsd the meeting to order at ~.~ p.m. at the Hillah Temple. CALLE GUANAJUATO RESTORATION PROJEC'i~- Review of Aesthetic Cornponenls .- q.- , , , the budget for md construction work was $1,051,466. Director Mickelsen said that during the Design Phase of the Cage PmJeol, the Oommilion had asked that orme the consulling team hid worked 'throughthe didin to me point whe~ thee~ components were to be determined that those elements be broli~ to the Commisalon for review. Indicating, that the overall theme related t0~aesthetics walto tie In the WJnbum,Way Bridge and Lithl Park propif, the following recommendations were made to the Commission: · Soft-scape -trees at~d ~hrube i Director Mickelsen said that the consultants we using Donn Todt, the Department's Hodlcultudst, as ,.,:,. that · Hard-scape - walls, columns, and railings ~ · In a moderatily detailed pmaentltfon and discuis/n, Mr; McCarthy reviewed recommendations related tO the hard-scape which was sMmmarlzed in a memorandum to the Commission dated May 1, 2000 as follows: ~! The approach the mei4JItlng tim is taking will/rim e variety of visual elmants and styles throughout the Calls. Different sections will have a differeni feel or look. The columns which would be attached to the tapering wall would be similar to those on the Winbum Way Bridge but simpler In deslgrt. . . ~ ,. The Wo,dd Sts,t "t the ofqat. on WInbU, Wey V. no ~nings ~mugh ~ ral~ to ~e plating mu ~ the bank or m ~e ~k. Wh~ a Wall is lass than 42' high and ~e dr~ is morn ~an ~' ~ the far si~, a railing is mquir~ by ~e. Tr~tm~t of ~n~ Treatment of the ~eam ~ wout ~re~ ~ I ~ stocked ~uldem and pm~t stepp~ sl~ unit. ~e CommiBi~ wu ~ a !ple pl~ ~ the pm~st bl~ sha~ unim illutreted that the ~lor ~iffi was ~ing m~mmen~ and wh~ blended in wRh the existing granite ~uldem and rock in Ashla~ Creek. Page 2 of 3 Special Meeting - May 3, 2000 AShland Parks and Recreatio~ MOTION IlL MOTION C411e Project -/~ Compoaent~ - continued Following the discussion on aesthetics, Director MtCkelsen and Mr. k~3Carthy explained that there were two changes to the original plans for Phase One construction. a. Replacema"t of the ;'idge o. ng . and Due to budget constraints, the new bridge which will replace the existing bridge maylqof be able to be installed in Phase One. The bddge structure II be included as an aRemate dudrig the bidding process The existing bridge will be removed as part of Phase One for flood cont/~l'purp~. The footings for the new bridge remain a part of Phase One and will he completed dudng the time frame allowed to work in the creek ~hle mr. I~se of the impol~anee of the bfMge em~ilng the (~r~k,' 'Director Micke~en laid Ihet i and staff hope 'hal euffldeht monies can be saved so that we will not have to walt until Phase Two to construct the bridge. b. EIIminatiort of the low-watar bridge. The maeter plan ~:mlla for a idw-weterbddge across Ashland Creek. Mr. MoCart~/reported that that bridge needed lobe elimlomed from:the;plan blmausa.of cormerns pertstnll1 to flOodtrig issues and ~lssue~Whlohwereexpraased.byreiNlatory,agenelas.' , ' · At the conclusion of the presentation and discuSsion, Commissioner Coppedgs made a motion to approve the aesthetic componants for Phase One as promted.' Commlssloner Jo~qeS seconded. in advance of a meeting In which a decision was to be made, not on the day of the meeting. Commissioner Eggsre made similar commantsi The v~lo was:. · 3 yet~..oppedge, Jones, MacGrew) ! 1 no (Lanof) I abstain (Eggere) At the request of Chair MacGraw, Commlesioner E ere gave a brief updata on the progress of selecting a fadlitator for .the public iXooee8 related to: the loplo ~ athletic fisl~ Hghtlng~, 4Jhe :mild that the Selection and hersaft had met with th~ eelected prcoemrWould be conducted would meet the Commisslon's criteria. Chair MacGraw said that after meeting with the fadtitator salected;=she Was pleased and felt confident that the person would do an excellent job. However, she said that she felt that it was important for the ~ lo be aware of two items: The faclllta iS asid~ $I O~OOte provide tf~ service and has sugge~ that the "lmlie group fadlltNed mee~n Ifl Sel~ember2000 Due to the length of time it has taken to seklict someone the fltor has indited that completing the prm by the "end of June" is nOt possible. ; Commissioner Landt made a motion to postpone the large group fadlitatlon meetings until September 2000. Commissioner Eggere seconded..: Thevolowas:5yeS-Ono Special Meeting - May 3, 2000 Ashland Parks and Recreation Commission Pege3of3 Facilla' for Public Proteem oet LI~ - eontinl A lengthy dlsousslon ensued in whldq Cornmiselonem talked about the prudence of spending $10,000 for the services of a fadlitator. A wide range of thoughts and feelings were expressed. Commissionera Jones and Coppedge expressed concern and reluctance in spending that amount of money for facilitation services. Commissioners LarKit and Eggers indicated that ahough they would have preferred not to have to spend that amount, considering the importance of the topic to many In the community, that they were willing to do so - it might be more ccet effeofive In the long run. i Commissioner MacGrew said that she had heard {:oncems about the Department spending this amotint of money for fadlitation services, and, had been given the name of a person with the reputation of being very qualified and who would not charge for the service, this process. If se, then the Selection Committee would be reconvened to interview the person. IV. ADJOURNMENT With no further business, Chair Mac~Iraw adJoumed the meeting.