HomeMy WebLinkAbout1995-10 LCRB ResolutionRESOLUTION NO. ~)5-
BEFORE THE CITY OF ASHLAND LOCAL CONTRACT REVIEVV BOARD
RESOLUTION ALLOWING MODIFIED BIDDING
PROCEDURES FOR THE EXPANSION AND LCRB RESOLUTION
RENOVATION OF THE ASHLAND COMMUNITY
HOSPITAL EMERGENCY DEPARTMENT
Recitals:
A. AMC § 2.50.030.B permits the Ashland City Council sitting as the Local
Contract Review Board to exempt contracts from competitive bidding if it finds:
1. The lack of bids will not result in favoritism or substantially diminish
competition in awarding the contract; and
2. The exemption will result in substantial cost savings.
B. This ordinance provides that in making such findings, the Board may
consider the type, cost, amount of the contract, number of persons available to bid,
and such other factors as the Board may deem appropriate. Where appropriate, the
Board shall direct the use of alternate contracting and purchasing practices that take
account of market realities and modern or innovative contracting and purchasing
methods, which are also consistent with the public policy of encouraging competition.
C. In order to exempt a project from competitive bidding, the Board shall adopt
written findings that support the awarding of a particular public contract or a class of
public contracts using the exemption. The findings must show that the exemption of a
contract or class of contracts complies with the requirements of AMC § 2.50.030.B.
D. This modified bidding procedure has been approved and is used
successfully by the State of Oregon Department of General Services, the Department
of Corrections and the Oregon State System of Higher Education.
The Board adopts the information contained in the letter to the Mayor and City Council
dated April 12, 1995 as findings justifying the modified bidding procedures. The Board
finds that the modified procedure will not result in favoritism or substantially diminish
competition in awarding the contract and the modified procedures will result in
substantial cost savings.
The Board resolves that an exemption be granted as follows:
Ashland Community Hospital Emergency ROom Project for 1995. The Ashland
Community Hospital may use a modified bidding procedure for the 1995 emergency
room expansion project provided that request-for-proposal procedures for the
selection of construction manager/general contractor firms (CM/GC) are used and the
PAGE 1-LCRB RESOLUTION (p:o,rd~lcrbc~lleg.6-l)
CM/GC will be required to establish guaranteed maximum prices for construction
subject to the following conditions:
Contractual requirements are stated clearly in the solicitation document. The
contract shall describe the methods by which the CM/GC shall competitively select
other contractors and subcontractors to perform the work of the improvement.
Further, the contract shall describe completely the methods by which the CM/GC and
its affiliated or subsidiary entities, if any, may compete to perform the work of the
improvement; such methods shall include, at a minimum, public opening of sealed
bids at a pre-announced time and place.
Evaluation criteria to be applied in selecting the CM/GC firm are stated clearly
in the solicitation document. Criteria used to identify the CM/GC firm which best
meets the public contracting needs may include but are not limited to cost, quality,
experience relevant to the improvement to be constructed, and time required to
commence and complete the improvement.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this /,~ day of ~
Barbara Christensen, City Recorder
SIGNED and APPROVED this//~ day of ~ ,1995.
,1995.
Catherine M. Golden, Mayor
PAGE 2-LCRB RESOLUTION
~ASHLAND COMMUNITY HOSPITAL
April 12, 1995
TO:
FROM:
RE:
Mayor, Catherine Golden
Ken Hagen Brent Thompson Susan Reid
Rob Withtop Don Laws Steve Hauek
James R. Watson, Administrator ~
Request for Modified Bidding Procedure
Ashland Community Hospital is preparing to begin a project that will expand and renovate the hospital's
Emergency Department. It will be constructed of materials similar to the exisiting facility construction
type. The addition consists of roughly 3,300 square feet and 4,300 square feet of renovatidn are
anticipated. The construction costs are estimated to be in the range of $680,000.
This project expands and renovates Ashland Community Hospital's Emergency Department, Ashland's
primary trauma fecility. Maintaining 24 hour operation of this critical community resource requires
phased construction. To uphold life-safety requirements during the construction will require the selection
of a General Contractor/Construction Manager (GC/CM) experienced in hospital construction. To ensure
conformance to scheduling and project budgets the selection should occur prior to completion of
construction documents.
A. 1. The modified bid approach does not substantially diminish competition. The hospital advertises the
project openly and rates (GC/CM) bidders on their hospital construction qualifications and f~xed
percentage bid for Overhead and Profit as defined in the American Institute of Architects contract for
construction (AIA201). The selected GC/CM subsequently solicits competitive bids by subcontractors and
suppliers by advertising the project openly.
A.2. The modified bid approach results in significant cost benefits to the Hospital. The GC/CM provides
early input on cost-savings, constructability review, scheduling techniques to be included in the bid
documents. These methods in turn reduce the construction timetable, disruption of Hospital operations
(with associated loss of revenues and clients), and construction change orders by earlier planning of cost
saving options and better decision making by Hospital, consultant and contractor representatives.
6.1 Selection methods for the GC/CM shall include:
Defmitive Ranking Of:
· Extent Of Experience With Hospital
· Qualifications Of Key Project Personnel
· References
· Bonding Capacity
· Project Management Approach
· Scheduling And Value Engineering Methodologies
Finn Bids For:
· Percentage of the Total Project Construction Cost for Overhead and Profit
· Monthly Cost of Field General Conditions
· Labor Rate For Project Field Superintendent
· Labor Rate For Trade Foremen And Labor
The selection of subcontractors shall be based on public solicitation of bidden for each trade.
280 Maple Street , P.O. Box 98 * Ashland, OR 97520 * 503482-2441