HomeMy WebLinkAbout1995-24 Re-establish Audit CommRESOLUTION NO. 95- ,,~ ~
A RESOLUTION RE-ESTABLISHING THE MUNICIPAL AUDIT COMMITTEE, REDEFINING ITS OBJECTIVES AND RESPONSIBILITIES
AND REPEALING RESOLUTION NUMBER 91-16,
Recitals:
A. The role and responsibilities of the Municipal Audit Committee were
established in June 1991 pursuant to Resolution 91-16. The committee has since
disbanded without accomplishing its mission.
B. The city council has identified a need to re-establish the committee with
modified objectives and responsibilities as set forth in this resolution.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Committee Established. The Municipal Audit Committee is established
and shall consist of five voting members. The committee may request the presence of
any city official at its meetings.
SECTION 2. Terms. Qualifications, Vacancies.
A. The voting members shall be appointed by the city council and shall consist
of one council member, the city recorder, one budget committee member and two
citizens at large. The terms of the council member and budget committee member
shall be for one year each expiring on April 30 of each year; and the terms for the
citizens at large shall be for three-year terms, expiring on April 30, or until their
respective successors are appointed and qualified; provided that in the first instance
the terms of the initial citizen at large members shall be staggered for two and three
years.
B. Preference shall be given to those members with accounting or auditing
experience, background or expertise.
C. Any committee member, other than the city recorder, who is absent, without
prior permission from the committee chair, from two or more meetings in a one-year
period shall be considered no longer active and the position vacant, and a new person
shall be appointed to complete the term.
SECTION 3. Quorum and Rules, Three voting members shall constitute a quorum.
The committee shall establish rules for its meetings and shall meet at least semi-
annually and at such other times as may be necessary.
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SECTION 4. Responsibilities. The committee shall be responsible to:
A. Recommend to the council an independent firm of certified public
accountants to perform the annual audit of the city.
B. Analyze and report to the council significant findings in the annual audit
report and make recommendations regarding such findings.
C. Make recommendations, if any, to the council regarding the following
financial documents:
I. Annual -financial statements,
2. Management letter submitted by the independent audhor, and
3. Response to management letter submitted by city staff.
SECTION 5. RePOrtS. The committee shall submit copies of minutes of its meetings to
the council. Reports or recommendations of the committee shall be considered
advisory in nature and shall not be binding on the mayor or city council.
SECTION 6. ReDeaL Resolution No. 91-16 is repealed.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this
Barbara Christensen, City Recorder
SIGNED and APPROVED this /~ day of
a~uil Nolte, Ci~ :2om:ney
__ day of ~
,1995.
1995.
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