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HomeMy WebLinkAbout1998-016 Contract - Hammond Eng ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 (503) 482-3211 AGREEMENT DATE: ¶4. COMPENSATION: ¶1. SERVICES TO BE PROVIDED: CONSULTANT: Hammond Engineering Address: 31 Newtown Street MEDFORD OR 97501 FAX: (503) 488-5311 Telephone: 776-3327 FAX: 858-2008 January 30, 1998 I[3. BEGINNING DATE: January 30, 1998 $15,000.00 ¶3. COMPLETION DATE: July I, f998 Provide engineering services for the design and preparation of plans, specifications and contract documents for the improvement of Westwood Street. ADDITIONAL TERMS: (see attached) CITY AND CONSULTANT AGREE: 1. All Costs bv Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Re(~uirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a compr~,~n~ve general · liability policy including coverage for contractual liabili~igations assumed under this Contract, blanket contractual liabih~, ~-. ~_..'__.' ..... r---~l~-' ~-_. , ' ~ ' , ~i ._'Wand comprehensive automobile liability including owned and non-owned automob es~ The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Uability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assiqnment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: CITY OF ASHLAND: Dj'rector of Finance CONTENT REVIEW:~ (City Dept. Head) Date: FORM REVIEW: / F"L.-..-.--~ (Ch'y Attomey) Oate: ~,.../z.¥'/ ~' ~ Purchase Order # Coding HAMMOND ENGINEEl-lING CONSULTING ENGINEERING 31 Newtown Street · Medford, OR 97501 · Phone (541) 776-3327 · Fax (541) 858-2008 E-mail: hameng@mind.net 98-0)q January 21, 1998 Mr. James H. Olson Assistant City Engineer City of Ashland Department of Public Works 20 E. Main Street Ashland, OR 97520-1814 Subject: Westwood Street Improvement - Project No. 98-01 Civil Engineering Services Dear Mr. Olson: We are pleased to present this cost proposal for civil engineering services to assist you on the subject project. We expect to provide the following. Plans suitable for competitive bidding. Special provisions of the Specifications and Quantifies for Bid sheet. Answer questions as necessary during bidding phase. Attendance at bid opening. Construction Staking. Review/Comment on Shop Drawings. Weekly site visits to observe progress - or as necessary to resolve problems. Submission of As Built drawings. Attendance at neighborhood meeting. We assume the City of Ashland will provide: Completion of Specification Package Assembly, distribution, advertising of bid package. Manage bid opening. Provide day to day inspection Provide marked' up set of project drawings showing any changes. Our total fee for this project is $15,000.00. Page 2 January 21, 1998 Letter to Mr. Olson We of course are ready to discuss/negotiate any of the above tasks/costs. Sincerely David B. Hammond, P.E. ~ DBH/ve CITY OF ASHLAND = ; CITY HALL DEPARTMENT OF PUBLIC WORKS " ~' 20 E. MAIN STREET ADMINISTRATION: (541) 488-5587 ASHLAND, OREGON 97520-1814 ENGINEERING: (541) 488-5347 FAX (541) 488-6006 NOTICE OF TRANSMITTAL TO: Barbara Christensen DATE 03/04/98 PROJECT N/A JOB NO. N/A SUBJECT Contracts THE FOLLOWING ITEMS ARE BEING SENT TO YOU: The following original Personal Services Contracts for filing: 1. Consultant Bergeson - Boese & Associates, Inc., for development of an underground storage tank compliance plan. tqq~- ~© [..~ 2. Consultant Hammond Engineering for engineering design of Westwood Street. -- i cl ~'~. ENCLOSED X UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public Works~~.~ Engineering Division By: James H. Olson Title: Assistant City Engineer (c:\engineer\nottrans.frm