HomeMy WebLinkAbout1998-021 IGA - Fire District 5
CITY OF ASHLAND PARK AND RECREATION COMMISSION
AND
ASHLAND SCHOOL DISTRICT #5
INTERGOVERNMENTAL AGREEMENT (RENEWAL)
Agreement made this q day of In o..v'cl'\. , 1998, between the City of
Ashland, by and through the City of Ashland Park and Recreation Commission ("Park
Commission"), and Ashland School District #5 ("School District").
RECITALS:
A. The Park Commission and School District entered into an intergovernmental
agreement in 1994 entitled "City of Ashland Park and Recreation Commission Ashland
School District #5 Intergovernmental Agreement" (further referred to as the "first
intergovernmental agreement") for the purpose of providing cultural and recreational
activities for the citizens of Ashland.
B. The first intergovernmental agreement has been satisfactorily performed by both
parties and the parties wish to continue the relationship, activities and funding
established under that agreement.
Park Commission and School District agree:
Except as specifically provided below, the terms and conditions of the first
intergovernmental agreement are incorporated into this renewal agreement.
1. Youth Activities to be provided by School District: During the 1997-98, 1998-99 and
1999-2000 fiscal years, School District shall continue to provide the youth activity
programs described in paragraph 2 for School District students and home school
students or private school students meeting the eligibility requirements of the School
District and furnish all personnel, equipment, materials and facilities required for the
proper performance of such activities. The level of activities shall be commensurate
with the 1996-1997 fiscal year activities unless the amounts listed in the last column in
paragraph 2 are less than the amounts budgeted for such activities by School District
in the 1996-1997 fiscal year. As used in the previous sentence, the phrase "amounts
budgeted for" includes those sums contributed to the School District by individuals or
groups such as the Ashland Schools Foundation and Ashland Booster Club for the
activities listed. Other than the total sum in the last column, sums allocated in the last
column are approximate and may vary by ten percent as determined by the School
District.
PAGE 1 of 5 INTERGOVERNMENTAL AGREEMENT (p:8chooI\8ch-pa97.igaHJan. 12.19981
1997-1998
2. Description of activity allocation
2.1. Elementary school programs such as music, $ 31,900
including children's choir and strings, foreign language and
intramurals or similar programs.
2.2. Middle school cocurricular programs consisting of $ 64,750
band, brain bowl, choir, drama, foreign language, newspaper
and yearbook, orchestra and resident outdoor school.
2.3. The following activities at the middle school level, $128,867
designed to provide competitive contests for selected groups
or individuals who are trained and coached to play games witl1
similar teams or individuals from other schools: basketball;
cross-country; football; track; volleyball and wrestling.
2.4. High school cocurricular programs consisting of the $73,796
band, choir, orchestra, newspaper and yearbook, debate,
drama club, brain bowl, leadership, DECA, Natural Helper,
FBLA, VICA, International Club, Math Club and Model UN.
2.5. The following activities at the high school level, $410,803
designed to provide competitive contests for selected groups
or individuals who are trained and coached to play games with
similar teams or individuals from other schools included in
Oregon School Activities Association sponsored events and
competitions: baseball; basketball; cheerleading; cross-
country; football; golf; soccer; softball; statistician; swimming;
tennis; track; volleyball and wrestling. Club sports will receive
some assistance.
2.6. Maintenance of grounds and facilities related to the $248,884
above programs.
TOTAL: $959,000.00
Provided, however, that no part of the sums specified in this paragraph shall be
used for any portion of the above activities which are courses of study prescribed by
statute or by the rules of the State Board of Education. Nor shall such funds be used
for supplemental courses required by the School District Board pursuant to the
authority granted to it in ORS 336.035. It is the intent of the parties that no part of the
funds provided for the above programs and activities shall be used exclusively for
educational services. In addition, the programs and activities funded by this agreement
are to be primarily conducted by the School District outside of regular school hours
and it is acknowledged that many of them are conducted off the school grounds.
PAGE 2 of 5 INTERGOVERNMENTAL AGREEMENT IP:8Chool\8ch-pa97.igaHJan. 12.1998)
3. Payment by Park Commission for Activities:
3.1. For the 1997-98 fiscal year, City shall pay School District for services
performed, including costs and expenses, a sum not to exceed $959,000 in three
payments as follows:
3.1.1. On February 1, 1998, 50% of the total levy, less a sum not to
exceed $89,000 for community activities as more particularly described in
paragraph 6 of the first intergovernmental agreement (further referred to in this
renewal agreement as the "commission fund"). Notwithstanding the previous
sentence, Park Commission shall not be required to pay to the School District
more than the actual amount received by the Park Commission from the levy
prior to January 31, 1998, nor more than the actual amount expended by the
School District for the activities and programs conducted under this agreement.
3.1.2. On March 1, 1998, Park Commission shall pay 70% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by March 1, 1998, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
3.1.3. On June 20, 1998, Park Commission shall pay 100% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by June 20, 1998, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
3.2. For the 1998-99 fiscal year, Park Commission shall pay School District for
services performed, including costs and expenses, a sum not to exceed $970,000, in
three payments as follows:
3.2.1. On January 31, 1999,50% of the total levy, less a sum for the
commission fund not to exceed $94,000 for community activities.
Notwithstanding the previous sentence, Park Commission shall not be required
to pay to the School District any more than the actual amount received by the
Park Commission from the levy prior to January 31, 1998, nor more than the
actual amount expended by the School District for the activities and programs
conducted under this agreement.
3.2.2. On March 1, 1999, Park Commission shall pay 70% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by March 1, 1999, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
PAGE 3 of 5 INTERGOVERNMENTAL AGREEMENT IP:8Chool\8ch-pa97.igaHJan. 12.19981
3.2.3. On June 20, 1999, Park Commission shall pay 100% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by June 20, 1999, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
3.3. For the 1999-2000 fiscal year, Park Commission shall pay School District
for services performed, including costs and expenses, a sum not to exceed
$1,008,000 in three payments as follows:
3.3.1. On January 31, 2000, 50% of the total levy, less a sum for the
commission fund not to exceed $103,000 for community activities.
Notwithstanding the previous sentence, Park Commission shall not be required
to pay to the School District any more than the actual amount received by the
Park Commission from the levy prior to January 31,1999, nor more than the
actual amount expended by the School District for the activities and programs
conducted under this agreement.
3.3.2. On March 1,2000, Park Commission shall pay 70% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by March 1, 1997, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
3.3.3. On June 20, 2000, Park Commission shall pay 100% of the total
levy less the commission fund and those sums previously paid to School
District, but not more than the actual amount received by the Park Commission
from the levy by June 20, 2000, nor more than the actual amount expended by
the School District for the activities and programs conducted under this
agreement.
3.4. The sums specified in paragraph 2 for each activity or program shall be
increased for the 1998-99 and 1999-2000 fiscal years to maintain a similar level of
activities as the 1997-98 fiscal year. Provided, however, that the total amount paid shall
PAGE 4 of 5 INTERGOVERNMENTAL AGREEMENT (p:8chooI\8ch-pa97.igaIlJan. 12.19981
not exceed the sum specified in paragraphs 3.2 and 3.3 respectively unless otherwise
agreed by the Park Commission and School District.
ASHLAND SCHOOL DISTRICT NO.5 CITY OF ASHLAND
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By .,-.~c<~ .,,/ ~.c.".. .,g:. . --..
Alan DeBoer, Board Chair
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Catherine Golden, Mayor
CITY OF ASHLAND PARK AND RECREATION
COMMISSION
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