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Home My WebLink About1998-026 Contract - RW Beck ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 (541) 488-5587 AGREEMENT DATE: I[4. COMPENSATION: FAX: (541) 488-6006 March 2, 1998 NO T TO EXCEED $15,000.00 ¶1. SERVICES TO BE PROVIDED: ADDITIONAL TERMS: None CONSULTANT: R.W. Beck, Inc. Address: 1001 Fourth Ave., Suite 2500 SEATTLE WA 98154-1004 Telephone: 206-695-4700 FAX: 113. BEGINNING DATE: March 2, 1998 113. COMPLETION DATE: May 15, 1998 206-695-4764 Strategic Planning Services as stated on attached "Scope of Work" CITY AND CONSULTANT AGREE: 1. All Costs bv Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assi.qnment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. -~__~SULTANT: // CITY OF ASHLAND: D,~l~tor of Finance COI'~TENT REVIEW: ,J'?~'i 'i ~'~u'~ FORM REVIEW: , ~ Purchase Order ~ (City Dept. Head) Dat.e: (City Attorney) Date: Coding:(e? i~ - ~'!. (~t~-'/O~:Z:~ /'S'~ ) (for City purposes only) CI~ OF ASH~ND PERSONAL SERVICES CONTRACT <$15,000 (p :~s ~ a-sh~ps.fk) (~v'd 7f93) SCOPE OF WORK Our proposed work plan consists of the following four tasks: Task 1: Objectives: Activities: Products: Initiate Project and Identify Internal and External Issues To commence the project, complete a round of discussions with Department management personnel and complete initial data gathering and analysis. · Meet with the Department's project team and finalize working arrangements · Finalize scope of work and schedule · Review relevant documentation and operating statistics · Interview Department management personnel about key strategy issues Meet with a group of Department staff to gather line perspectives on Department operation and direction Plan input strategy for customers Finalproject scope and schedule · Interview and meeting guides Task 2: Objectives: Activities: Products: Draft Preliminary Directions Analysis and Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis To assess in draft form, the opportunities and threats facing the Department, its strengths and weaknesses relative to those opportunities and threats, its mission statement, and its likely future direction. · Review interviews, meetings, and relevant Department data Draft SWOT and directions analysis · Complete Public Input Plan Preliminary SWOT analysis results · Draft future directions analysis · Public Input Plan Task 3: Objectives: Activities: Products: Refine Draft Directions Analysis and Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis To refine the preliminary SWOT analysis, mission statement, and list of strategic objectives to guide the Department during the years ahead. · Conduct strategic planning session with key staff to refine the SWOT analysis, confirm the mission statement and strategic direction Develop final SWOT analysis · Gather input from citizens of Ashland Summary of input from customers Final SWOT analysis Mission statement · List of Department business objectives and strategies Task 4: Develop Strategic Plan Objective: Activities: Products: To develop a report that summarizes process. the results of the strategic planning Develop tactical objectives Develop implementation plan Develop draft report Discuss draft report with Department core group Develop final report Tactical objectives and implementation plan Final report CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS ADMINISTRATION: (541 ) 488-5587 ENGINEERING: (541) 488-5347 °' CITY HALL ~,. r~ 20 E. MAIN STREET ASHLAND, OREGON 97520-1814 FAX (541) 488-6006 March 25, 1998 RW Beck, Inc. 1001 Fourth Avenue, Suite 2500 Seattle WA 98154-1004 Attn: Mr. Kevin Harper Re: CONTRACT - STRATEGIC PLANNING SERVICES Mr. Harper, Attached is the Contract for Strategic Planning Services. I expect you will invoice me upon task completion or partial task completion per your proposal. I appreciate your willingness to get started so quickly and have been extremely satisfied so far. Look forward to completion and your thoughts and suggestions for our future. Thanks again. Sincerely, Paula C. Brown, PE Public Works Director / City Engineer Cc' Barbara Christensen (original) Finance - A/P (copy)