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HomeMy WebLinkAbout1998-027 Contract - Eagle GPS ITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 (541) 488-5347 AGREEMENT DATE: ¶4. COMPENSATION: FAX: (541) 488-6006 February 24, 1998 $7,350.00 CONSULTANT: Eagle GPS Survey Corporation Address: 6110 SW Lombard Avenue BEAVERTON OR 97003-4736 Telephone: 503-643-1073 FAX: ¶3. BEGINNING DATE: March 2, 1998 ¶3. COMPLETION DATE: March 31, 1998 ¶1. SERVICES TO BE PROVIDED: Provide a GPS survey control network for the City of Ashland by establishing 43-50 control points per attached letter of February 20, 1998. ADDITIONAL TERMS: Requirements for professional errors and emissions insurance are waived for this project. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service pedormed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutorv Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: Its CITY OF ASHLAND: Director of Finance/'--- ~ CONTENT REVIEW: /U~/~ity Dept. Head) Oafe~ FORM REVIEW: / ~ _~ (City Attorney) Date: ~f ~ ~/~ Purchase Order # Coding: ~ c~ C~ '-~'~ .i '7 ~) ..~' ,~4~ '~,(for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$15,000 (p:forrns la-shrtps.fk)(rev'd 7/93) EAGLE GPS Survey Corporation CiTY OF February 20, 1998 Mr. James H. Olson City Surveyor City of Ashland City Hall 20 E. Main Street Ashland, OR 97520-1814 RE: GPS Control Network Mr. Olson: Eagle GPS is happy to make a survey proposal to the City of Ashland. Eagle will provide: network design, equipment, (1) party chief, training, post processing and network adjustment for the (43) control points as outlined in your letter of February 10, 1998. The fee for (43) points will be $11,500 less PLSO contribution of $4,150 for a total of $7,350.00. The city will provide the following: -(3) technicians to collect data with GPS receivers -(3) vehicles-Description of all stations-Prepare record of survey - Walter L. Caswell will sign survey Eagle GPS Survey Corporation will provide -Network design plan, with Order C Class 1 as a goal for accuracy -Thorough training in the operation of the GPS equipment -(3) Trimble 4000SSI receivers and all related equipment, including 40 watt radios for communication -Post processing of data-Loop closures and adjustment-State plane coordinates in feet and meters 6110 S.W. Lombard Ave. Beaverton, OR 97008-4736 (503) 643-1073 If Eagle's chief has to be one of the GPS operators, add $750 per day. If the city wants Eagle to prepare and file the record of survey, add $2,600. The week of March 2 thru the 6th, 1998 is agreeable with us. However, as discussed with Everett, this time is in the height of the flying season and we may have to put off or interrupt the job for a few days, depending on weather. If there are any questions, addition or changes, give me a call. Sincerely, Walter L. Caswell Vice President WLC:km CITY OF ASHLAND CITY HALL ASHLAND, OREGON 97520 TO: NOTICE OF TRANSMITTAL BARBARA CHRISTENSEN ASHLAND CITY RECORDER DATE: MARCH 31, 1998 PROJECT: GPS SURVEY CONTROL JOB NO.: NA SUBJECT: CONTRACT THE FOLLOWING ITEMS ARE BEING SENT TO YOU: 1. Original contract for establishment of a GPS Survey Control Network for filing. 2. Original contract for construction of the Mountain Ave. Storm Drain for filing. ENCLOSED REMARKS: UNDER SEPARATE COVER Department of Public Works Engineering Division By: James H. Olson Title: Assistant City Engineer (G:dawn\caralyn\Engineer\JimO\NOT BC GPS Contract and Mountain Ave Contract.wpd)