HomeMy WebLinkAbout1998-029 Contract - KCM IncENGINEERING SERVICES CONTRACT
Engineering services contract made on the date specified below in Recital A between the City
and Engineer as follows:
Recitals:
CITY: CITY OF ASHLAND
City Hall
20 E. Main St.
Ashland, Oregon 97520
(541) 488-5587
FAX: (541) 488-6006
Date of this agreement:
March 5, 1998
¶2.3.
¶2.4.
The following information applies to this contract:
ENGINEER:
Address:
KCM, Inc.
7080 SW Fir Loop
PORTLAND OR 97223-8022
Telephone: 503-687-9097
FAX: 503-598-0583
~16.1.
¶B: RFP date: December 29, 1997
Proposal date: December 29, 1998
Contracting officer: Paula Brown, PE, Public Works Director/City Engineer
Project: Storm Water and Drainage System Master Plan
Engineer's representative: Jim Harper, PE, KCM Project Manager
¶8.3. Maximum contract amount~OT TO EXCEED $63,767.00
B. On the date noted above, City issued a request for l~6posals (RFP)!for engineering
services needed by City for the project described above. Engineer submitted a proposal in
response to the RFP on the date noted above.
C. After reviewing Engineer's proposal and proposals submitted by other offerors, City
selected Engineer to provide the services covered by the RFP.
City and Engineer agree as follows:
1. Relationship between City and Engineer: Engineer accepts the relationship of trust and
confidence established between Engineer and City by this contract. Engineer covenants with
the City to perform services and duties in conformance to and consistent with the standards
generally recognized as being employed by professionals of engineer caliber in the locality of
the project. Engineer further covenants to cooperate with City, City's representatives,
contractors, and other interested parties in furthering the interests of City with respect to the
project. In order to promote successful completion of the project in an expeditious and
economical manner, Engineer shall provide professional engineering services for City in all
phases of the project to which this contract applies, serve as City's professional engineering
representative for the project, and give professional engineering consultation and advice
during the term of this contract. Engineer acknowledges that City is relying on Engineer to
provide professional engineering services in a manner that is consistent with the interests of
City.
PAGE l - (c:pwX,r fp\stormdra. Con)
2. Definitions: Generally words, terms and phrases used in this contract shall have the
meaning ascribed to them in the constructionindustry, unless the context clearly indicates
otherwise. As used in this contract: Cc?o~,,r,,~e~ ~,3/tzjc~t~}l)
2.1. "Contract documents" shall mean this contract, written authorizations under
subsection 5.4, written assignments under subsection 5.2, written amendments to this contract,
schedules established under subsection 5.4 and exhibits incorporated in other contract
documents.
2.2. "City" means the City of Ashland, Oregon.
2.3. "Contracting officer" means the person specified in Recital A above or that
person's designee.
2.4. "Project" means the project described in Recital A.
2.5. "Work" or "Services" shall mean all labor, materials, plans, specifications,
construction contract documents, opinions, reports, and other engineering services and
products which Engineer is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above
and end on completion of all services required by this contract unless sooner terminated as
provided in this contract.
4. Authority of contracting Officer: The contracting officer shall have the authority to act on
behalf of City in the administration and interpretation of this contract. Subject to the
limitations on authorization of assignments under subsection 5.2, the contracting officer shall
have complete authority to authorize services, the contracting Officer shall have complete
authority to authorize services, transmit instructions, receive information, interpret and define
City's policies and make other decisions with respect to Engineer's services.
5. Engineering Services:
5.1. Engineer shall provide services to City that are described in Exhibit 1 which is
attached to and incorporated in this contract.
5.2. In addition to the services described in Exhibit 1, the parties may agree to have
Engineer provide other discrete services that are necessary for completion of the project.
Such services will be initiated by written assignments as follows:
5.2.1. Assignments under this subsection should be used only for
services that are beyond the scope of the services described in Exhibit 1. No
assignment is necessary to authorize services that are customarily provided in
conjunction with, or are ancillary to, the services described in Exhibit 1.
5.2.2. Assignments which cover services that will cost less than
$15,000 may be initiated by the contracting officer. Assignments that cover
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services which will cost more than $15,000 must be approved by the City
Administrator.
5.2.3. Each assignment shall specify the duties of Engineer, the
objective of the assignment, the scope of the assignment and the estimated cost
of the services.
5.2.4. Each assignment shall be signed by both parties.
5.2.5. Each assignment shall incorporate and be subject to the
provisions of the contract documents unless the assignment specifically provides
otherwise.
5.3. In connection with the services described in Exhibit 1 and services authorized by
assignments under subsection 5.2, Engineer shall:
5.3.1. Consult appropriate representatives of City to clarify and define
City's requirements relative to the services.
5.3.2. Review available data relative to the services.
5.3.3. Identify data which is not available and is needed to fulfill the
services, and act as City's representative in obtaining such data.
5.3.4. Prepare monthly progress reports to the contracting Officer on
the status of services.
5.3.5. Cooperate with other consultants retained by City in the
exchange of information needed for completion of the services and the project.
5.4. The services described in Exhibit 1 are divided into discrete work elements.
Engineer shall commence performance of services within five days after receiving written
authorization from the contracting officer for work elements described in Exhibit 1 or
assignments made under subsection 5.2. Engineer shall perform the services as expeditiously
as is consistent with professional skill and care and the orderly progress of the project. Upon
request of City, Engineer shall submit for City's approval, a schedule for the performance of
work elements described in Exhibit 1 and assignments made under subsection 5.2. Each
schedule shall include allowance for periods of time required for City's review and approval
of Engineer's services. Each schedule, approved by City, shall become a part of this contract.
5.5. Engineer shall perform the services as an independent contractor in accordance
with generally accepted standards in Engineer's profession. Engineer shall be responsible for
the professional quality, technical accuracy and the coordination of all services performed by
Engineer. Engineer shall, without additional compensation, correct or revise any error or
deficiencies in the services that are caused by Engineer's negligence. City's review, approval,
acceptance of, or payment for, any of the services shall not be construed to waive any of
City's rights under this contract or of any cause of action arising out of Engineer's services.
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In the event of any breach of this contract by Engineer or negligent performance of any of the
services, City's cause of action against Engineer shall not be deemed to accrue until City
discovers such breach or negligence, or should have, with reasonable diligence, discovered
such breach or negligence. The preceding sentence shall not be construed, however, to allow
City to prosecute an action against Engineer beyond the maximum time limitation provided by
Oregon law.
6. Assignment of Engineer's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the
supervision of the person specified in Recital A above, who shall act as Engineer's
representative in all communications and transactions with City.
6.2. Engineer will endeavor to honor reasonable specific requests of City with regard
to assignment of Engineer's employees to perform services if the requests are consistent with
sound business and professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Engineer to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within
the possession or control of City and are required by Engineer for performance of the
services.
7.3. City will arrange for access to, and make all provisions for Engineer to enter
upon, public and private property as required for Engineer to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Engineer, public
agencies, and others involved in the project.
7.6. City shall perform such other functions as are required by written assignments
under subsection 5.2.
8.1 City shall pay Engineer for services and reimburse En~'~gi eer for expenses
incurred b~ Engineer in performance of services in accordance with~ payment schedule, to be
submitted by Engineer and accepted by City. No reimbursement will be made for expenses
that are not specifically itemized in this payment schedule without prior approval by th~
contracting officer.
8.2. Engineer shall submit monthly invoices to City for Engineer's services within ten
days after the end of the month covered by the invoice.
PAGE 4 -(c:pw\rfp\stormdra. Con)
8.3. Total payments under this contract or any amendments shall not exceed the sum
specified in Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the
State of Oregon. Engineer shall promptly observe and comply with all present and future
laws, orders, regulations, rules and ordinances of federal, state, City and city governments
with respect to the services including, but not limited to, provisions of ORS 279.312, 279.314,
279.316 and 279.320.
9.2. Pursuant to ORS 279.316(2) any person employed by Engineer who performs
work under this contract shall be paid at least time and a half pay for all overtime in excess
of 40 hours in any one week, except for persons who are excluded or exempt from overtime
pay under ORS 653.010 to 653.261 or under 29 U.S.C. Sections 201 to 209.
9.3. Engineer is a "subject employer" as defined in ORS 656.005 and shall comply
with ORS 656.017. Prior to commencing any work, Engineer shall certify to City that
Engineer has workers' compensation coverage required by ORS Chapter 656. If Engineer is a
carrier insured employer, Engineer shall provide City with a certificate of insurance. If
Engineer is a self-insured employer, Engineer shall provide City with a certification from the
Oregon Department of Insurance and Finance as evidence of Engineer's status.
10. Ownership of Documents: All documents prepared by Engineer pursuant to this contract
shall be the property of City. To the extent permitted by law, City shall, within the limits of
the Oregon Tort Claims Act, defend, indemnify and hold harmless Engineer, its consultants,
agents and employees against all damages, claims, expenses and losses arising out of any
reuse of plans, specifications and other documents prepared by Engineer without prior written
authorization of Engineer.
11. Records:
11.1. Engineer shall develop and maintain complete books of account and other
records on the services which are adequate for evaluating Engineer's performance. Engineer
shall maintain records in such a manner as to provide a clear distinction between the
expenditures and revenues related to the project and the expenditures and revenues related to
Engineer's other business.
11.2. Engineer's books and records shall be made available for inspection by City at
reasonable times, to verify Engineer's compliance with this contract. City shall have the right
to request an audit of Engineer's books and records by a certified public accountant retained
by City.
12. Indemnification: Engineer shall defend, indemnify and save City, its officers, agents, and
employees harmless from any and all claims, actions, costs, judgments, damages or other
expenses resulting from injury to any person (including injury resulting in death,) or damage
PAGE 5-(c:pw\rfp\stormdra. Con)
to property (including loss or destruction), of whatsoever nature arising out of or incident to
the negligent performance of this contract by Engineer (including but not limited to, the
negligent acts or omissions of Engineer's employees, agents, and others designated by
Engineer to perform work or services attendant to this contract). Engineer shall not be held
responsible for any claims, actions, costs, judgments, damages or other expenses, directly and
proximately caused by the negligence of City.
13. Insurance:
13.1. Engineer shall, at its own expense, at all times during the term of this contract,
maintain in force:
13.1.1. A comprehensive general liability policy including coverage for
contractual liability for obligations assumed under this contract, blanket
contractual liability, products and completed operations and owner's and
contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned
and non-owned automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater
than the limits for claims made under the Oregon Tort Claims Act with minimum coverage
of $500,000 per occurrence (combined single limit for bodily injury and property damage
claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for
property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made"
coverage will not be acceptable, except for the coverage required by subsection 13.1.2.
13.4. Certificates of insurance acceptable to the City shall be filed with City prior to
the commencement of any work by Engineer. Each certificate shall state that coverage
afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at
least 30 days prior written notice has been given to City. A certificate which states merely
that the issuing company "will endeavor to mail" written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any
act or obligation required by this contract within ten days after the other party gives written
notice specifying the nature of the breach with reasonable particularity. If the breach
specified in the notice is of such a nature that it cannot be completely cured within the ten
day period, no default shall occur if the party receiving the notice begins performance of the
act or obligation within the ten day period and thereafter proceeds with reasonable diligence
and in good faith to effect the remedy as soon as practicable.
PAGE 6 -(c:pw~rfpX,stormdra. Con)
14.2. Notwithstanding subsection 14.1, either party may declare a default by written
notice to the other party, without allowing an opportunity to cure, if the other party repeatedly
breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this
contract and pursue any equitable or legal rights and remedies available under Oregon law.
All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court or
District Court of the State of Oregon for Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 8.4 or
subsection 14.3, City may terminate by giving Engineer written notice sixty days prior to the
termination date.
15.2. In addition to the right to terminate this contract under subsection 14.1,
Engineer may complete such analyses and records as may be necessary to place its files in
order and, where considered necessary to protect its professional reputation, to complete a
report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Engineer shall be paid for
all fees earned and costs incurred prior to the termination date. Engineer shall not be entitled
to compensated for lost profits.
16. Notices: Any notice required to be given under this contract or any notice required to be
given by law shall be in writing and may be given by personal delivery or by registered or
certified mail, or by any other manner prescribed by law.
16.1. Notices to City shall be addressed to the contracting officer at the address
provided for the City in Recital A above.
16.2. Notices to Engineer shall be addressed to the engineer's representative at the
address provided for the Engineer in Recital A above.
17. Assignment: City and Engineer and the respective successors, administrators, assigns and
legal representatives of each are bound by this contract to the other party and to the partners,
successors, administrators, assigns and legal representatives of the other party. Engineer shall
not assign or subcontract Engineer's rights or obligations under this contract without prior
written consent of City. Except as stated in this section, nothing in this contract shall be
construed to give any rights or benefits to anyone other than City and Engineer.
18. Modification: No modification of this contract shall be valid unless in writing and signed
by the parties.
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ENGINEER
Y
B
REVIEWED AS TO CONTENT
Ci Department Head
Date: gq d,~ ~
REVIEWED AS TO FORM
By
City Lel~al Cpunsel
Date:
Coding
(for City use only)
PAGE 8-(c:pw\rfp\stormdra. Con)
EXHIBIT '1'
SCOPE OF WORK
The following tasks outline a suggested scope of work to complete the Stormwater Master Plan
for the City of Ashland, and form the basis for negotiating a final scope of work and fee
estimate. The fee estimate and scope of work has been revised based on our January 20, 1998
meeting. This has been modified to incorporate City ideas into the scope, however further
revision can be made if necessary. We have also included a schedule to present how the project
can proceed through the year. The schedule depends on the delivery of the aerial maps.
The scope of work and fee estimate have been divided into tasks to allow comparison of effort.
The proposed schedule for this project is outlined on the attached project schedule. The
schedule is dependent on receiving the mapping files and timely City reviews.
TASK 1 - PROJECT MANAGEMENT
Objective: The objective of the Project Management task is to see that the City's goals on the
project are met with respect to budget, schedule and final product.
This task provides for project planning which sets forth goals and milestones to be accom-
plished during the course of the project, and is reviewed with City staff at a start-up meeting
allowing the City's input into the project from the on-set. Using the project plan as a guideline
assures that the project is completed on-time and within budget. This task includes a monthly
progress report accompanying each billing. The billing will show the amount remaining and
percent of work to be completed.
Four formal "face-to-face" meetings are anticipated with City staff and will be coordinated to
coincide with site visits and public involvement meetings. Additional coordination and project
review will be frequently conducted with City staff through informal discussions, memoranda,
E-mail, etc. to remain connected with project goals and progress.
This task also includes coordination with all subconsultants as well as independent quality
assurance review by a senior engineer separate from the project staff. This review will check
for contract compliance, product narrative, readability and graphic quality.
End Product: End products include the project plan, monthly progress reports, and meeting minutes.
TASK 2 - DATA COLLECTION/BASIN CHARACTERISTICS
Objective: The objective of this task is to acquire and review the necessary data and informa-
tion to update the existing hydrologic/hydraulic modeling, update the system inventory,
review design standards, review documented flooding complaints and maintenance records,
and develop basin characteristics for each basin.
For field reconnaissance purposes, the system has been divided into storm system and creek
corridors. The storm system includes pipe systems and culverts. The stream corridors include
Ashland/Storm Water Master Plan KCM · 1
.... Scope of Services
drainageways which have not been piped. The two systems are interconnected when a creek
corridor flows below a road in a culvert.
Storm System
Using as-built drawings provided by the City and field reconnaissance, KCM will develop an
existing system inventory of the City of Ashland storm system. KCM will also review flooding
records and interview maintenance staff to determine areas of existing flooding. Available
water quality data for the area will also be utilized. KCM will collect existing data pertinent to
the project within the City of Ashland Urban Growth Boundary (UGB).
In the first field reconnaissance scheduled for spring, the KCM Team will spend two days
walking the 8-, 18-, 24- and 48-inch piped systems of the City. Existing City mapping will be
used. The pipe sizes will be measured and the distance from rim to inverts of manholes will be
measured. The third day, the KCM Team will visit problem areas with City Maintenance staff.
This visit will identify the number and size of tributary pipe systems the KCM Team will need
to inventory on the next visit. The first field reconnaissance will ensure that when the mapping
is available, the information is usable for the study (whether rim elevations are being picked
up). The condition of pipes and headwalls will also be noted.
The second field visit will map all tributaries within the UGB down to 12 -inch pipes. This visit
will be scheduled when the mapping is available. This effort is expected to take approximately
5 days. The information obtained will be pipe size, material and condition. For manholes, the
distance from the rim will be measured and inverts estimated from the aerial mapping. Data
previously generated will be utilized to the extent possible. Using existing information and
ground reconnaissance, KCM will complete a storm system inventory including pipes (12
inches or larger), ditches and culverts for the study area. The inventory will be developed using
existing City data and field reconnaissance information. A map and a spreadsheet database will
be developed from this effort. Significant detention/retention stormwater storage facilities will
also be identified on the map.
Creek Corridors
The KCM project team will conduct a field reconnaissance of stream corridors within the UGB.
Stream reaches will be mapped and classified into management traits based on reach
similarities, including: geomorphology, adjacent land use, vegetation, habitat, erosion
conditions-potential, cross-section, and restoration potential. Also, the field reconnaissance will
identify drainage, erosion, sedimentation and pollution problems within the UGB. The finished
product will be mapping of management units which will be addressed in the alternative
analysis.
Existing design standards and policies will be reviewed to ensure that proposed projects meet
existing standards and if policy can be used to accomplish the goals of the City on this project.
Standards will be reviewed with particular respect to design storm frequency, on-site storm-
water detention and water quality.
The KCM Project Team will evaluate appropriate locations for monitoring and evaluate
potential treatment sites to meet the requirements of the anticipated Phase II Stormwater plans
Ashland/Storm Water Master Plan KCM · 2
.... Scope of Services
(January 9, 1998 Federal Register Proposal). The evaluation of monitoring sites will include
looking at the contributing basin, access, ability to accurately measure flow, and coverage of the
City. This will be closely coordinated with Task 4.
End Product: Products resulting from this task include a spreadsheet inventory of stormwater chan-
nels and pipes identifying location, size, geometry, headwater depth and capacity.
TASK 3 - HYDROLOGIC/HYDRAULIC EVALUATION
Objective: The objective of the hydrologic/hydraulic evaluation is to estimate system capacity
and existing and future stormwater flows and volumes for various recurrence interval storms
and at various locations in each of the basins within the UGB.
Storm System Modeling
KCM will develop peak storm flows for drainage structures (pipes 12 inches and greater) using
the rational method for drainage basins less then 100 acres and the Santa Barbara Urban
Hydrograph Method for basins greater then 100 acres. The capacity of each structure will be
compared to the runoff discharged to the structure for the 10- and 25-year storm events. The
information for each structure will be obtained from the existing SWMM model for the 1985
study, as-built information obtained from the City, or estimated from field reconnaissance.
(Storm systems within the Roca/Paradise Creek Watershed will not be modeled since this
evaluation was part of the "Roca Creek Watershed Assessment".)
Creek Modeling
This proposal assumes the Ashland Creek and Roca Creek/Paradise Creek watersheds will not
need further study of the actual stream corridors. Storm systems within the Ashland Creek
basin will be investigated. Other creeks within the Ashland UGB which will require the
development of a HEC-I hydrologic model are Wright's Creek, Clay Creek, Hamilton Creek
and Tolman Creek. This is the nomenclature used in the 1985 Storm Master Plan. The HEC-I
modeling will develop existing flows through the creeks and future flows for development
within the UGB. The storm events modeled will be the 10-, 25- and 100-year events. Flows
generated from this modeling will be incorporated into the same structure spreadsheet as the
storm system and compared to existing structure capacities.
Locations of insufficient hydraulic capacity will be identified and characterized according to
problem severity.
End Product: Products resulting from this task include the existing and future conditions capacity
spreadsheet with accompanying map, and model information creeks.
TASK 4 - DEVELOP AND EVALUATE IMPROVEMENT ALTERNATIVES
Objective: The objective of this task is to identify and evaluate improvement projects within
the basins which provide the appropriate protection level against stormwater flooding, reduce
erosion and provide slope stabilization, reduce pollutant and sediment loadings, and address
current and anticipated future regulatory requirements.
Ashland/Storm Water Master Plan KCM · 3
.... Scope of Services
Once the existing and future conditions have been analyzed, KCM will identify alternatives to
remedy existing problems and provide stormwater facilities for future land use conditions.
KCM will identify both passive and active treatment alternatives, to address stormwater
quality objectives and stream corridor/wetland/floodplain projects. These alternatives could
include large treatment facilities lower in the basin or several smaller facilities located to
address specific problem areas within the basin, and source controls for industries.
The KCM Project Team will identify potential guidelines for the City by developing Best
Management Practices for the upcoming Phase I! Stormwater Regulations. These will include
(but are not limited to) passive and active stormwater treatment, suggested changes to
management and system maintenance practices, environmental benefits and suggested
coordinating agency collaboration. Special attention will be given to the fact that all drainage
flows to the Ashland Creek/Bear Creek system which has been designated "Water Quality
Limited".
End Product: The end product of this task will be a system of recommended improvements.
TASK 5 - CAPITAL IMPROVEMENTS PROGRAM
Objective: The objective of this task is to estimate costs for the recommended improvement
projects, prioritize the improvements and develop an implementation schedule which allows
the City of Ashland to budget and plan for construction.
KCM will prepare cost estimates for projects identified within the recommended stormwater
plan. In addition, KCM will identify projects and costs needed for existing conditions versus
future development in order to support systems development charges. The individual
improvement projects will be prioritized according to criteria set forth by KCM and agreed
upon by City of Ashland staff, along with public input. Prioritization criteria will include, but
not be limited to, severity of existing drainage/erosion/pollution problem, project cost, cost
impact, and phasing issues (downstream vs. upstream).
The Project Team will qualitatively evaluate and suggest possible funding options including
Systems Development Charges, user fees and grant or other funding opportunities.
End Product: The end product of this task will be itemized cost estimates for recommended improve-
ments and an implementation schedule.
TASK 6 - PUBLIC INVOLVEMENT
Objective: The objective of this task is to involve the public in the stormwater facility planning
process in order to identify citizen concerns and gain public acceptance of the policy issues and
final stormwater master plan.
KCM will assist the City of Ashland staff in meetings with the Citizen Advisory
Committee(CAC) and the general public. KCM will attend nine meetings. The City will
schedule the meetings, arrange the location of the meeting and notify the Citizens Advisory
Committee and the general public. KCM will work with the City on content of notification
flyers and agendas. The KCM Team will develop graphic presentations. KCM will work with
Ashland/Storm Water Master Plan KCM · 4
.... Scope of Services
the City on other issues such as general format of the meetings and discussion items. The
following is a general guide which could be followed for the project and we have assumed for
costing purposes. The meeting numbers correspond to the meetings on the schedule.
CAC Meeting # 1
CAC Meeting # 2
PI Meeting # 1
CAC Meeting # 3
CAC Meeting # 4
PI Meeting # 2
CAC Meeting # 5
CAC Meeting # 6
PI Meeting # 3
Introductions, general presentation on goals and objectives of
project, brief review of work scope, current and possible future
stormwater rules and regulations, current trends in stormwater
management, and a discussion of the CAC's goals and thoughts
on this project. Resolve the role of the CAC (what role would the
CAC like to have). We will also introduce evaluation criteria for
the CAC to research for the next meeting.
Discussion of initial field investigation, document reviews,
preliminary modeling, existing conditions and initial findings in
the City's stormwater system. Develop evaluation criteria matrix
for project alternative evaluation.
Introduce the project and goals to the public, present current
trends into stormwater management, discuss existing problems
and ask for additional information on problems from public, and
present the evaluation criteria.
Discuss PI Meeting # I and if modifications are needed in the
focus areas and goals of the project. Present findings of second
field reconnaissance effort, discuss what alternatives KCM
recommends analyzing and open the floor for other
recommendations on alternatives to be studied further. Begin a
discussion of preferred alternatives.
Present the findings on the alternative analysis and begin to
formulate a recommended plan with implementation schedule.
Discuss funding mechanisms available.
Present the alternative analysis with all alternatives and discuss
the advantages and disadvantages of the alternatives. Present the
matrix and the recommended alternative plan. Open discussion
of the recommendations.
Working meeting modifying the recommended plan and schedule
into a Capital Improvements Plan.
Present the CIP program with schedule and funding sources and
the draft Stormwater and Drainage Master Plan. Discuss methods
of presenting the program to the public at PI # 3 and the final
report format.
Present draft plan and answer questions on the final CIP Program
with cost and schedule.
The KCM Project Team understands the values the City places on the Valdez Principles and
environmental practices as responsible public stewards, and will work within the objects of the
principles with all recommendations and evaluations.
Ashland/Storm Water Master Plan KCM · 5
.... Scope of Services
End Product: The end product of this task is identification and resolution of policy issues and public
involvement. The KCM Team will keep notes at all CAC Meetings and prepare meeting summaries.
KCM will summarize issues and results of PI meetings.
TASK 7 - MASTER PLAN DOCUMENTS
Objective: The objective of this task is to provide written documentation of previous tasks
performed which will serve as a planning document for future stormwater improvements.
KCM will prepare a draft comprehensive outline of the master plan document which will detail
a table of contents, list of figures, list of tables and appendices for City of Ashland staff review.
Issues such as content of text, presentation format, graphics scale and color will be resolved
prior to production of the draft plan.
Upon agreement of the draft comprehensive outline, KCM will prepare 4 copies of the Draft
Stormwater Master Plan and submit them for review by City of Ashland staff. The draft plan
will include descriptions of the planning process, technical analysis, costs and results from
previous tasks supported by necessary figures and tables.
Upon receipt of City of Ashland review comments, KCM will prepare 10 copies of the Final
Stormwater Master Plan. Also, KCM will provide reproducible originals and all documents on
computer disk.
End Product.' The end product of this task will be a final bound document, which summarizes analysis
and findings, and incorporates results in a Final Stormwater Master Plan.
Ashland/Storm Water Master Plan KCM · 6
KCM - Estimate of Professional Services
City of Ashland
Engineering Services - Storm Water & Drainage System Master Plan
Principle Project Profes-
Description & Engineer sional
QAIQC Staff
Task 1 Project Management
1.1 Startup/Project Plan
1.2 Progress Reports/Invoices
1.3 Kickoff Meeting
1.4 Progress Meetings (4)
1.5 Subconsultant Coordination
1.6 Quality Assurance QA/QC
Subtotal Task 1
Task 2 Data Collection/Basin Characteristics
2.1 Field Reconnaissance
2.2 Document Review
2.3 Review Drainage Complaints
Subtotal Task 2
Task 3 Hydrologic/Hydraulic Evaluation
3.1 Update Existing Modeling
3.2 Model Existing Conditions
3.3 Model Built-out Conditions
Subtotal Task 3
Task 4 Develop Improvement Alternatives
4.1 Develop Alternatives
4.2 Evaluate Alternatives
4.3 Select Preferred Alternatives
4.4 Develop Recommended Plan
Subtotal Task 4
Task 5 Capital Improvement Program
5.1 Prioritize Preferred Alternatives
5.2 Develop Recommended Plan
5.3 Develop Project Cost
Subtotal Task 5
Task 6 Public Involvement
Prepare/Attend CAC Meeting #1
Prepare/Attend CAC Meeting ~2
Prepare/Attend PI Meeting #1
Prepare/Attend CAC Meeting #3
Prepare/Attend CAC Meeting #4
Prepare/Attend PI Meeting
Prepare/Attend CAC Meeting #5
Prepare/Attend CAC Meeting
Prepare/Attend PI Meeting #3
Subtotal Task 6
Task 7 Master Plan Documents
7.1 Prepare Draft Master Plan
7.2 Prepare Final Master Plan
Subtotal Task 7
Total Hours
Hourly Rate
Subtotal
Total Wages (Including Overhead & Professional Fee)
KCM Printing and Publications*
KCM Travel*
KCM Other Expenses (Computer,Telephone, Misc.)*
Subconsultant Cost including 10% markup:
4
2
4
12
2
4
28 0
Techni-
cal
Staff
Cleri-
cal
Staff
No. : 9840031
Date: 2/24/98
Hours Fee Estimate
KCM Green- KCM Green-
works works
0 4 36 4 $3,018 $374
32 64
4 32
4
0 40 96 0 0
12 40
12 40
8 32
0 32 112 0 0
16 16
16 40
4
4 8
0 40 64 0 0
8
4
2 8
0 14 8 0 0
6
6
8
6
6
8
6
6
8
0 60 0 0 0
136 40 $9,700 $3,179
144 0 $10,049 $0
104 66 $~619 $4,422
22 24 $1,730 $1,573
60 $8 $5,186 $$,487
102 0 $6,493 $0
604 192 $43,796 $15,035
8 40 18 4
4 t6 8 4
0 12 56 26 8
4 226 336 26 12
$102 $86 $65 $55 $48
$406 $19,535 $21,849 $1,430 $576
$43,796 $15,035
$43,796
$4,068
$443
$15,035
Total Compensation
* Direct job expenses include 10% markup
$63,767
III
FT']
CITY OF ASHLAND
Department of Public Works
Public Works Administration
TRANSMITTAL
DATE:
TO:
FROM:
RE:
March 30, 1998
Jerry Minor - KCM, Inc.
7080 SW Fir Loop, Portland, OR 97223-8022
Paula C. Brown, Public Works Director / City Engineer
STROM DRAIN MASTER PLAN -
ENGINEERING SERVICES CONTRACT
Attached IS A FULLY executed Engineering Services Contract for the Storm Drain Master Plan.
All of your "pen and ink" revisions are acknowledged and made a part of the contract.
We look forward to working with you and creating a Plan that will work.
Attachment
Cc~
Barbara Christensen, City Recorder (w/original contract)
Jim Olson, Assistant City Engineer (w/out attachment)
Dennis Bamts, PW Superintendent (w/out attachment)
Transmittal
Date:
To:
From:
Project No.:
Subject:
3/12/98
Paula Brown, P.E.
Director of Public Works, Dept. of Public Works
20 E. Main Street
Ashland, Oregon 97520-1814
Jim Harper, Central Files
Jerry Minor
2840031
Storm Water and Drainage System Master Plan
For Your Information
We are sending you:
Attachments
Copy of letter X
Shop Drawings Specifications I Prints
Other Engineering Services Contract
No. of Copies Number
2 Signed Contracts
Description
Remarks: Paula, As we discussed, I have made several revisions to the contract,
initialed and dated those revisions and of course signed the agreements. ! have
flagged those pages which will require initialing and dating by the City for your
convenience. We look forward to working with the City on this important project.
Signed: ~
J Jer.,~ O't~_ °r' P'E_' ___
..~c: e President 8: Branch Manager
KCM, Inc. · 7080 SW Fir Loop · Portland, OR 97223-8022 · Tel 503 684-9097 · Fax 503 598-0583