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HomeMy WebLinkAbout1994-03-08 Hearings Board MINASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994 CALL TO ORDER The meeting was called to order by Jenifer Carr at 1:35 p.m. Other Commissioners present were Jarvis and Cloer. Staff present were Molnar, Knox and Yates. APPROVAL OF MINUTES Cloer moved and Carr seconded approval of the Minutes of the February 8, 1994 Hearings Board. The Minutes were approved. TYPE II PLANNING ACTIONS PLANNING ACTION 94-018 REQUEST FOR A SITE REVIEW FOR THE OPERATION OF A 32 SEAT RESTAURANT TO BE LOCATED AT 438 N. MAIN STREET. APPLICANT: MARILYN M. EVANS Site Visits and Ex Parte Contacts Cloer had a site visit and he talked to owner, AI Carver, of Big Al's. Cloer inquired about combined parking and Carver said he would have no problem with that. His business revolves mostly around the noon hour. Carver had already talked to the applicant to work out parking. Cloer also said he was positively influenced by the meals he had eaten at the applicant's restaurant but he was also well aware of the parking and circulation of traffic on the site. Jarvis and Carr had a site visit. STAFF REPORT Knox reported the history of this site. At last week's Historic Commission meeting, Staff was recommending denial of this application based on the location of parking stalls 1, 2, 12, and 13. The Historic Commission reviewed the project and they agreed the applicant needed to revise their parking plans and the applicant came up with those appropriate changes. The Staff is favorable to this application with some additional Conditions of approval. The minor land partition request has been withdrawn. Staff is requesting the hours of operation to be specified. The added Conditions are: 8) That rock boulders are added along the landscaped areas along Lori Lane and the rear of the lot adjacent to the alley. Placement shall occur within 60 days of final approval. 9) That a shared parking agreement be recorded between the lot owners 5DA 2800 and 5DA 2900, allowing each other usage for one parking space for no more than two hours in a given day. Such agreement shall identify the business hours of operation for each business. The agreement shall be approved by the Community Development Director and recorded within sixty days of final approval. 10) That all parking spaces identified on the attached Exhibit dated 3/3/94, be striped in accordance with Section 18.92 of the Ashland Municipal Code and be completed /within sixty days of final approval. 11) That the restaurant be limited to 28 seats and the hotel to three rooms. The applicants are planning to add shrubbery (to be irrigated) creating a screening along the alley side, leaving an opening for the garage entrance and a laurel hedge along Lori Lane. The applicants have reduced the seating to 28, therefore bringing the parking requirements to ten spaces. There will be no parking behind the garage. Carr wondered if the handicap parking space in the circular drive would impede the traffic flow through the circular drive. Knox felt there would be adequate passing room and the front parking space would be delineated. He suggested an arrow on the pavement to direct the traffic flow and a sign in front indicating parking in the rear. Cloer reiterated the need for a small appropriate sign for parking in the rear because the parking areas in the vicinity are very ambiguous for a first time visitor. PUBLIC HEARING MARILYN EVANS, 438 N. Main Street, said the agreement with Big AI is that they use Evans' parking lot during the day and Evans' use their parking lot at night. They will provide signs indicating "parking after 6:00 p.m. in the side rear or at Big Al's or Colwell Chiropractic". The sign should eliminate any parking confusion. Jarvis asked Evans why they were operating in violation. Evans said they had been paying $250 a year for four years for a restaurant license. She thought everything was in place. She was not told to stop operating. Knox verified Evans' statement and Molnar explained that Evans took the appropriate steps to apply for a legal operation. ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994 COMMISSIONERS DISCUSSION AND MOTION Jarvis wondered how Staff would know if the restaurant was operating in violation--32 seats instead of the allowed 28. Molnar said the operation is based on the parking requirement of one space for four seats. If there is a violation, it would probably be brought to Staff's attention by a neighboring property owner. The applicant is in the process of obtaining an agreement with Big Al's and if they can get another space their operation could go to 32 seats. Jarvis wondered if there would be room for bicycle parking on the revised plan. Molnar said they will need to find a place for it in order to meet the design standards. Cloer thought it was very appropriate that Big AI and Evans share parking and would also like to have a sign showing the hours of parking. Knox suggested wording a Condition 12 "That a small parking sign identifying additional parking in the rear shall be located in the front yard and such sign shall not exceed two square feet in the area nor higher than two and one-half feet in height and be approved by the Community Development Director". Jarvis thought there should be reciprocal signs at Big Al's and at Evans. Cloer moved to approve PA94-018 with the attached Conditions and the above- proposed Conditions. Jarvis seconded the motion and it carried unanimously. TYPE I PLANNING ACTIONS PLANNING ACTION 94-031 REQUEST FOR A CONDITIONAL USE PERMIT TO STRUCTURALLY ALTER A NON-CONFORMING STRUCTURE (GARAGE) LOCATED AT 758 "B" STREET AT THE REAR OF THE PARCEL. PROPOSAL INVOLVES THE CONVERSION OF AN EXISTING GARAGE TO A GUEST HOUSE. APPLICANT: PHILIP LANG/RUTH MILLER This action was approved. ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994 PLANNING ACTION 94-032 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE LOTS LOCATED AT 1632 ROSS LANE. TWO OF THE PARCELS WILL BE ACCESSED FROM PEACHEY ROAD. A 1.5 FOOT (APPROXIMATELY) LOT WIDTH VARIANCE IS ALSO BEING REQUESTED TO ALLOW A LOT WITH A WIDTH LESS THAN 75 FEET. RICHARD LUCAS This action was called up for a public hearing. PLANNING ACTION 94-034 REQUEST FOR A CONDITIONAL USE PERMIT TO ALLOW THE EXISTING GUEST CO'F!'AGE AT THE REAR OF THE LOT, AT 868 "A" STREET, TO BE USED AS A ONE-UNIT MOTEL DURING THE SUMMER MONTHS. APPLICANT: BETTY CAMNER This action was approved. PLANNING ACTION 94-036 REQUEST FOR A MINOR LAND PARTITION TO DIVIDE AN EXISTING PARCEL INTO THREE LOTS FOR THE PROPERTY LOCATED AT 1380 E. MAIN STREET. APPLICANT: NEAL KINZIE This action was approved. PLANNING ACTION 94-037 REQUEST FOR A TRANSFER OF OWNERSHIP FOR A THREE-UNIT TRAVELER'S ACCOMMODATION LOCATED AT 117 NORTH MAIN STREET. ALSO A REQUEST FOR A SOLAR WAIVER (VARIANCE) TO ALLOW A SHADOW TO BE CAST, FROM A PROPOSED REMODEL OF THE SECOND STORY, IN EXCESS OF THAT ALLOWED BY CITY ORDINANCE ONTO THE PROPERTY LOCATED AT 125 N. MAIN STREET. APPLICANT: GAlL BARHAM This action was approved. PLANNING ACTION 94-038 REQUEST FOR SITE REVIEW FOR AN ADDITION TO A EXISTING MEDICAL OFFICE AND VARIANCE TO REDUCE THE REAR YARD SETBACK REQUIREMENT FROM 10 FEET TO 7 FEET FOR A REAR ADDITION TO THE MEDICAL OFFICE BUILDING LOCATED AT 246 CATALINA DRIVE. APPLICANT: MARK REITINGER ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994 4 Jarvis is not comfortable with this Variance. There is such a dramatic drop-off on this property and she wondered why it did not bother Staff. Molnar said this is a medical building with large setbacks in all directions. The office can only be added onto in the rear and given the location of the health services zone and usability of rear yard it seemed to be the most efficient use right now. This action was approved. PLANNING ACTION 94-040 REQUEST FOR A TRANSFER OF OWNERSHIP FOR THE TRAVELLER'S ACCOMMODATION LOCATED AT 298 WEST HERSEY STREET. APPLICANT: RAY AND SANDY SPALDING This action was approved. PLANNING ACTION 94-041 REQUEST FOR A SITE REVIEW TO CONVERT THE EXISTING 2700 SQ. FT. BUILDING (OLD RAILROAD DEPOT BUILDING) TO GENERAL RETAIL AND PROFESSIONAL OFFICE SPACE, FOR THE PROPERTY LOCATED AT 624 A STREET. APPLICANT: JAMES LEWIS This action was approved. Revise Condition 7 (recommended by the Historic Commission) that the applicant be required to sign in favor of future improvements to the alley prior to issuance of a building permit. The Commissioners concurred. PLANNING ACTION 94-042 REQUEST FOR AN EXTENSION OF A PREVIOUSLY APPROVED CONDITIONAL USE PERMIT AND SITE REVIEW FOR A 12-UNIT MOTEL (BARD'S INN) LOCATED ON THE VACANT CORNER OF HELMAN AND LITHIA WAY (CURRENTLY JONATHAN'S PARKING LOT). APPLICANT: JONATHAN WARREN The Commissioners noticed the Historic Commission did not approve this application as per their memo. Carr noticed that the corner is a mess and it is a very visual corner. Staff explained that the applicant will be required to make improvements through Conditions 3, 4, 5, and 6. ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994 5 Cloer thought it would be polite to respond to the Historic Commission's unanimous memo with a memo from the Hearings Board with reasons why the Commission made a decision to approve. The first two points of the Historic Commission did not apply to the Planning Commission's decision. PLANNING ACTION 94-045 REQUEST FOR SITE REVIEW FOR THE CONSTRUCTION OF A SEPARATE OWNER'S UNIT FOR THE PREVIOUSLY APPROVED 4-UNIT TRAVELLER'S ACCOMMODATION, FOR THE PROPERTY LOCATED AT 407 SCENIC DRIVE. APPLICANT: RICHARD & DOROTHY DAVIS This action was approved. PLANNING ACTION 94-046 REQUEST FOR A SITE REVIEW FOR THE CONSTRUCTION OF A SECOND STORY ADDITION TO THE STRUCTURE LOCATED AT 8 "B" STREET. APPLICANT: PHYLLIS SANDERSON/CAROLINE MOHAGEN This action was approved with Commissioners requesting the following added Conditions. Add Condition 5 that the applicants not expand the commercial floor space, consisting of approximately 400 square feet, without site review approval. Add Condition 6 that the applicants work with the Historic Commission Review Board to offset massing (add articulation to the side facing the City parking lot), prior to issuance of a building. ADJOURNMENT The meeting was adjourned at 2:40 p.m. ASHLAND PLANNING COMMISSION HEARINGS BOARD MINUTES MARCH 8, 1994