HomeMy WebLinkAbout1994-05-10 Hearings Board MINASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
CALL TO ORDER
The meeting was called to order at 1:35 p.m. by Susan Powell. Other Commissioners
present were Jarvis and Hibbert. Staff present were Molnar, Knox, Madding, and
Yates.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 94-004
REQUEST FOR A CONDITIONAL USE PERMIT TO REPAIR AND EXPAND A NON-
CONFORMING STRUCTURE (ACCESSORY RESIDENTIAL UNIT)
163 HIGH STREET
APPLICANT: JOHN MCCLENDON
STAFF REPORT
The incorrect Staff Report was included in the packet, therefore, the correct Staff
Report was distributed at today's meeting. It is a request to expand a non-conforming
structure from a single story to a two-story unit. A Conditional Use Permit is needed
since the cottage unit is approximately four feet from the property line. Staff's main
concern has been with the architecture. At last month's Historic Commission meeting,
the application was denied based on the incompleteness of the application,
incompatibility of the design, and the excessive square footage. The applicants have
submitted a redesign which the Historic Commission approved as well as Staff.
Site Visits and Ex Parte Contacts
Site visits were made by all three Commissioners.
The carriage house consists of rooms rented out by the owner for artisans. They
contain no kitchen or bath facilities.
PUBLIC HEARING
No one came forth to speak.
COMMISSIONERS DISCUSSION AND MOTION
The Commissioners agreed that the new Staff Report was within the guidelines for an
accessory unit.
Powell noticed a sludge deposit in the street that had a plumbing odor to it. Knox said
that would be noted and would be investigated at the time the building permit is
issued.
Hibbert moved to approve, Jarvis seconded the motion, and the action was carried
unanimously.
PLANNING ACTION 94-062
REQUEST FOR A SITE REVIEW TO CONSTRUCT A 2980 SQUARE FOOT
OFFICE/RESIDENTIAL BUILDING
255 "A" STREET
APPLICANT: ELLIS WILSON
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
This proposal was approved administratively last month by Staff and a request for
hearing was filed. Two apartments above are proposed over the 3,000 square foot
building. The application complies with the Site Design and Use Standards and the
various design aspects have been included in the Staff Report. Staff believes the
proposal complies with the Detailed Site Review Zone.
Traffic concerns have been mentioned along A Street. Although there is a lot of
change in this area, A Street is well within capacity to serve a development of this size.
The parking was a concern, but the applicant has met the parking requirements for
off-street parking. The Traffic Safety Commission and Bike Commission are working
on the removal of on-street parking on the north side (railroad track side) of A Street
to accommodate a bike lane.
The biggest dilemma with this application for Staff and the Historic Commission was
with design and the vision for this overall area. Should this be designed commercially,
residentially or a mix? There are ideas on both sides of this argument, but it was
reviewed on the basis on the compliance with the Site Design and Use Standards. In
the future, a Study Session will be arranged with the Planning Commission and
Historic Commission to discuss this issue.
Staff recommended approval with the attached Conditions. The Historic Commission
was divided over their decision regarding roofing materials -- should it be composition
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
2
or metal?
PUBLIC HEARING
RAY KISTLER, 208 Oak Street, architect on the project stated that he elected to design
a contemporary style building and he feels the metal roof compliments the projects,
although composition shingles would be acceptable. The metal roof color is a dull
pewter. The building was never meant to imitate the historic nature of the
neighborhood.
PETER BRUNNER, 77 N. Main Street, said he owns lots 2 and 3 of the Railroad
Village Subdivision. He favors the proposal. With regard to traffic, Brunner knew that
the parking will be eliminated on the north side of A, but in addition mentioned that the
Planning Commission had required a bike lane in the subdivision in the alleyway.
Brunner believes this is an attractive proposal and he has no problem with the pewter
roof.
ELLIS WILSON, 1475 Windsor, would like to construct the proposed building on this
site.
Staff Response
Molnar said that the Historic Commission members who were opposed to the design
thought the building was nice, but wondered if it met the theme this area would be
striving for.
COMMISSIONERS DISCUSSION AND MOTION
For lack of any specific standards for the A Street area, this proposal will be fine.
Jarvis moved to approved with the attached Conditions. Hibbert seconded the
motion and it carried unanimously.
PLANNING ACTION 94-074
REQUEST FOR A CONDITIONAL USE PERMIT FOR A ONE-UNIT TRAVELLERS
ACCOMMODATION. ALSO REQUESTING A VARIANCE TO LOCATE A
TRAVELLER'S ACCOMMODATION BEYOND THE REQUIRED 200 FEET TO AN
ARTERIAL OR COLLECTOR.
298 HARGADINE
APPLICANT: WILL CARR
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
Site Visits and Ex Parte Contacts
Jarvis stepped down from this hearing because she is a friend of the applicant's.
Hibbert has been on the property in the past. He knows the applicant but feels he
can make an impartial decision.
Powell had a site visit.
STAFF REPORT
The applicant is requesting a one-unit traveller's accommodation. There is an existing
guest house on the property. The home is located in excess of 200 feet from an
arterial, thus requiring the need for a Variance. The Comprehensive Plan states there
is an additional need for tourist accommodations in the next five to ten years. About
two years ago, the Planning Commission denied a request for a Variance for a four-
unit traveller's accommodation on First and Hargadine Streets because it was being
developed to the maximum density of the target use. In the application today, one
unit is much less than the target use for the property which would be three to four
units. It is geared to fill a specific need for a population that has medical
complications. This has created a unique circumstances in this application. Also,
given the existing use as a guest house, this conversion for a seasonal traveller's
accommodation would have a minimal impact. There are five Conditions of approval if
the Commission wishes to approve.
PUBLIC HEARING
WILL CARR, 298 Hargadine Street, read comments from his application which were
included in the packet.
Hibbert has no problem with the Conditional Use Permit but asked why this application
for a Variance is unique because this is taking a potential long-term rental off the
market. Carr said it is not a long-term rental now. Hibbert wondered about changing
the number of feet from an arterial.
PETER VANVLEET, Helman Street, wants to lend support to this application because
of the fact that this is the type of spirit and atmosphere and surroundings that is
conducive to a traveller's accommodation. There are unique circumstances because
the whole area is commercial.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
Staff Response
Molnar, in addressing the unique and unusual circumstances, stated that there is a
transition between First and Hargadine and the applicant's property. There is less on-
street parking used near the applicant's property and less commercial intensity.
Hibbert wondered if there would ever be a zone change in that area. Molnar said
there has been discussion about an in-between zone on the south side of Hargadine.
Knox added that the type of service that is to be provided meets the needs of a
segment of our society that is not always accepted in other traveller's
accommodations. Besides the fact that the unit is located across the street from the
Cabaret Theater and Winchester Inn, the 200 foot requirement was designed to
encourage the walking of the patrons to the downtown.
COMMISSIONERS DISCUSSION AND MOTION
Hibbert moved to approve, Powell seconded the motion and it was approved.
PLANNING ACTION 94-075
REQUEST FOR OUTLINE PLAN AND FINAL PLAN APPROVAL FOR A 3-LOT (6-
UNIT) SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION FOR
THE PROPERTY LOCATED AT 170 S. MOUNTAIN AVENUE.
APPLICANT: JONATHAN LANDES
Site Visits and Ex Parte Contacts
Site visits were made by all.
STAFF REPORT
The Planning Commission approved a Site Review for a tri-plex in 1993 as well as a
driveway width Variance. This application would just put lines on a map. There is no
change in the proposal. It is difficult to get a residential loan for more than four units
on a tax lot. Staff believes the criteria have been met. There are attached Conditions.
The Commissioners and Staff wondered if there would ever be a problem of any
additional units being added.
PUBLIC HEARING
RICHARD HOUSTON, 574 East Main, was available in place of the applicant for
questions. Hibbert wondered if the applicant would have a problem with not being
able to divide the lots any further.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY tO, 1994
The Commissioners wanted to add a Condition that no additional units will be allowed.
COMMISSIONERS DISCUSSION AND MOTION
Hibbert moved to approve the application with the added Condition: That the overall
density of the subdivision site will not exceed the permitted density in the zoning
district. Jarvis seconded the motion and it was carried unanimously.
TYPE I PLANNING ACTIONS
PLANNING ACTION 94-067
REQUEST FOR A SITE REVIEW FOR A SIX-UNIT APARTMENT COMPLEX
LOCATED ON VANNESS STREET BETWEEN HELMAN AND LAUREL STREETS.
APPLICANT: DAVE GREENE
This action was called up for a public hearing.
PLANNING ACTION 94-068
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO TWO
LOTS. DRIVEWAY ACCESS TO THE WESTERN PARCEL WILL BE VIA
EASEMENT THROUGH EXISTING DRIVEWAY OFF CHESTNUT.
439 CHESTNUT.
APPLICANT: SHIRLEY GILBERT
This action was approved.
PLANNING ACTION 94-069
REQUEST FOR AN EXTENSION OF A MINOR LAND PARTITION TO DIVIDE A
PARCEL INTO TWO LOTS
70 WATER STREET.
APPLICANT: ELIZABETH CHANDRA
This action was approved. Hibbert abstained.
PLANNING ACTION 94-071
REQUEST FOR A CONDITIONAL USE PERMIT AND A SITE REVIEW TO
CONSTRUCT AN ADDITIONAL CAR WASH BAY (420 SQ. FT.).
SlSKIYOU BOULEVARD
APPLICANT: ASHLAND BUGGY BATH
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
This action was called up for a public hearing.
PLANNING ACTION 94-072
REQUEST FOR SITE REVIEW TO CONSTRUCT A 3900 SQ. FT.
SHOWROOM/WAREHOUSE.
1020 BENSON WAY
APPLICANT: DAVE & JANE LE FORS
This action was approved.
PLANNING ACTION 94-073
REQUEST FOR A CONDITIONAL USE PERMIT TO APPROVE AN EXISTING
ACCESSORY UNIT
131 CHURCH STREET
APPLICANT: BRUCE & POKII ROBERTS
This action was approved.
PLANNING ACTION 94-076
REQUEST FOR A VARIANCE FOR A 15 FOOT FRONT YARD SETBACK INSTEAD
OF THE REQUIRED 20 FOOT SETBACK FOR THE ADDITION OF A BEDROOM.
1293 QUINCY STREET
APPLICANT: RANDE POWELL
This action was approved.
PLANNING ACTION 94-077
REQUEST FOR A MINOR LAND PARTITION TO DIVIDE A PARCEL INTO THREE
LOTS
937 OAK STREET
APPLICANT: CATHY GOLDEN
This action was called up for a public hearing.
PLANNING ACTION 94-079
REQUEST FOR CONDITIONAL USE PERMIT TO APPROVE AN EXISTING NON-
CONFORMING ACCESSORY UNIT AS PART OF THE DETACHED GARAGE.
167 N. MOUNTAIN AVENUE
APPLICANT: NANCY SPENCER
This action was approved.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994
PLANNING ACTION 94-080
REQUEST FOR A MODIFICATION OF A PREVIOUSLY APPROVED SITE REVIEW
TO CONSTRUCT A 3240 SQ. FT. (1920 SQ. FT. DOWNSTAIRS
COMMERCIAL/1320 SQ. FT. UPSTAIRS RESIDENTIAL). ALSO REQUEST FOR A
50% PARKING VARIANCE.
233 FOURTH STREET.
APPLICANT: TOM FRANTZ
This action was approved.
PLANNING ACTION 94-061
REQUEST FOR SITE REVIEW TO CONSTRUCT TWO MIXED USE BUILDINGS
CONSISTING OF RETAIL SPACE ON THE FIRST FLOOR AND APARTMENT
SPACE ON THE SECOND FLOOR. TO BE BUILT ON THEIR INDIVIDUAL LOT
LOCATED ALONG "A" STREET, LOTS 8 & 9 OF THE RAILROAD VILLAGE
SUBDIVISION. APPLICANT: ALLAN SANDLER
This action was approved. Revise Condition 3 to add street trees (1 1/2" calipers).
Add Condition 13 that prior to submitting plans for a building permit, the applicants
meet with the Historic Commission's review board to redesign the overhangs, copper
roofs, and signs on A Street.
ADJOURNMENT
The meeting was adjourned at 3:00 p.m.
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
MAY 10, 1994