HomeMy WebLinkAbout1994-07-12 Planning MINASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 12, 1994
CALL TO ORDER
The meeting was called to order by Chairperson Barbara Jarvis.
Commissioners present were Cloer, Armitage, Powell, and Carr.
Molnar, McLaughlin and Yates.
Other
Staff present were
APPROVAL OF MINUTES AND FINDINGS
The Minutes and Findings of the June 14, 1994 meeting were moved to be approved
by Carr and seconded by Powell. All Commissioners favored. Carr moved to approve
the Findings for the June 28, 1994 meeting and Powell seconded the motion. All
Commissioners voted approval.
TYPE II PUBLIC HEARINGS
PLANNING ACTION 94-092
REQUEST FOR OUTLINE PLAN AND FINAL PLAN APPROVAL FOR A FIVE-LOT
SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTION FOR THE
PROPERTY LOCATED AT 965 TOLMAN CREEK ROAD. ALSO REQUESTING A
CONDITIONAL USE PERMIT TO LOCATE ACCESSORY RESIDENTIAL UNITS ON
THREE OF THE FIVE LOTS.
APPLICANT: BILL ROBERTSON
Site Visits and Ex Parte Contacts
Jarvis made a second site visit. She looked at the driveway in the rear near Jaquelyn
Street.
CONTINUATION OF HEARING FROM JUNE 28, 1994
STAFF REPORT
This application was continued because of insufficient information provided by the
applicant at the last meeting. The applicant, ten days ago, submitted additional
information. Included was a more detailed inventory of the trees located on the
property. Two letters have been submitted for the record; one from Susan Hunt, Tree
Commissioner, noting her observations on the site; the other from Cynthia Dion who
was unable to attend tonight's meeting.
Molnar addressed the comments in the letters. Hunt spoke of the large tulip tree in
the approximate location of the new driveway. Molnar said there appears to be
enough room between the tree and existing residence to have the driveway curve
around the tree without having to remove it. Staff would recommend something other
than paving around the tree. In Dion's letter, she mentioned an 18 inch pine tree on
Parcel 1. That tree is more centrally located in a buildable area. Through some
creative design, a home could be designed around the tree so the tree could be
retained, however, it is questionable what impact construction would have on the tree.
With regard to the future thru-street, the City Attorney said a Condition could be
attached that the applicant would agree to sign an irrevocable agreement to dedicate
the right-of-way to the City. (Condition 13 in the Staff Report).
Molnar suggested Condition 14 that temporary fencing be installed around the dripline
of the trees to be retained on Parcel 1 prior to issuance of a building permit.
In response to Dion's letter, Molnar agreed that it looked like Robertson took Findings
from another application, but the Commission needs to see if the application before
them meets the criteria for approval. It appears all the issues have been addressed.
Cloer sees some uncertainty about the property lines between Lots 1 and 2 and wants
to make sure the trees would be preserved on both parcels after construction.
PUBLIC HEARING
BILL ROBERTSON, said that he would have to run an electric line, cable, etc. that
would interfere with the tulip tree. On the neighbor's property there is a very large
cedar tree. If he saves the cedar tree, the tulip tree could be lost, or if he saves the
tulip tree, the cedar tree could be lost. He would rather save the cedar tree. He is in
agreement about the fencing the trees around the driplines. Robertson did cut and
paste from applications to come up with his own. He will have to remove the pine
tree.
Armitage thought some clarification should be made in Condition 14 that the trees be
protected on Parcel 2 also.
Robertson had some concerns about the street dedication but decided he would
agree to that Condition.
Cloer wondered how the trees would be preserved in light of the change in the
hydrology (less irrigation). Robertson did not believe there would be much change
except for the poplar tree in the rear. He said this property has not been irrigated the
way it used to be.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 12, 1994
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Staff Response
As part of the Conditional Use Permit criteria, there has to be sufficient information in
the record that the buildings will be compatible with the buildings in the area.
Robertson might be adjusting floor plans and modifying some exterior components.
Staff feels comfortable with the information provided.
COMMISSIONERS DISCUSSION AND MOTION
Cloer thought it would be problematic to save the tulip tree if the street were to go
through.
Armitage moved to approve PA94-092 with the attached recommended 14 Conditions
(addition of the temporary fencing, as above). Amend that Condition to add Parcel 2.
Carr seconded the motion and it carried unanimously.
OTHER
Letter from Don Paul - Altamont access
McLaughlin reported that access will be worked out before a building permit is issued
and attached to a building permit. No further action by the Planning Commission is
necessary.
TIMELINE
McLaughlin reviewed the projects currently underway by the Planning Department.
The Transportation Plan has been about half completed and expected adoption would
be early 1995.
Work is being done on revising the Historic Resource Inventory and there will be an all
day workshop on historic design review on July 20th, beginning at 8:30 a.m. at the
Old Armory.
The work on the Railroad District (under a grant from the State) should begin in
September and take approximately a year to complete.
The Department will be looking at the ordinances regarding open space and pathway
dedications. After the Dolan decision, questions have arisen about what to do next.
The State is willing to provide the City with a grant to work on our ordinances. This
should be complete by next July.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 12, 1994
Work will be done for a new Urban Growth Boundary Agreement through a grant
provided by the State. This would be complete by next July.
The North Mountain Avenue neighborhood plan is in process. In a month or so, the
Strawberry/Westwood steering committee will be starting their meetings.
Staff will be preparing a specific plan for the Ashland Street Plan and this will need to
be completed by next July.
The Affordable Housing Committee has been revamped.
The Commissioners will be provided with a copy of the timeline in their next packet.
There will be no Study Session in July.
ADJOURNMENT
The meeting was adjourned at 8:20 p.m.
ASHLAND PLANNING COMMISSION
REGULAR MEETING
MINUTES
JULY 12, 1994
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