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HomeMy WebLinkAbout1964-Jan 07 - Aug 06 MIN City Supt. Biegel reported that on recent bids submitted for 'the purchase of Cast Iron Valves, Steel Pipe, and Wire, the following were awarded on low bid as follows: · Pacific States Cast Iron Pipe Co. Valves $2,071.24' Bea11 Pipe and Tank Corp. Steel Pipe 4,176.00 General Electric Supply Wire 5,47~.57 Moved by Lewis, seconded by Peters, that confirmation of the above bid awards be granted. On Roll Call, carried unanimously. City Attorney Skerr~ reported that the Ashland Radio Club has given permission to Troop 117 of Boy 'Scouts of America to use the property located at 1699 Homes Ave., now under lease to the Radio Club from the City of Ashland. Following some discussion, moved by Whitham, seconded by Lewis, that the above permission be granted on a month to month basis. Carried unanimously. Attorney Skerry reported that Contracts of Sale to' Lloyd Selby and the Lithia Church of Christ have been completed and execution of same by the Mayor and City Recorder is now in order. City Attorney ak,rrM presented a Resolution ordering the repair of concrete sidewalks within the City of Ashland. Moved by Whitham, seconded by Peters, that the Rules be suspended and Resolution passed to second reading by title only On Roll Cal~ carried unanimously. Following second reading by Attorney Skerr¥, moved by Peters, seconded by Lewis, that Resolution be adopted. On Roll Call, carried unanimously. Attorney Skerry presented the proposed Ordinance of the City on Bellview Wa~er Policy as ammended. During discussion, the matter of ability to give satisfactory service to ~11 customers connected due to size of water mains was brought up and ~he concensu~ of opinion being that this condition be included in said Ordinance. ~oved bM Peters, that Ordinance as ammended be passed. Due to lack of a second, motion was dropped. Following further discussion, moved bM Baker, seconded by Lewis, that the Ordinance be referred back to Water Committee and City Attorney for further clarification and to be presented at ~ext meeting for Council consideration. Carried unanimously. There being no further business, moved by Lewis, seconded by Ward, that mee%in.~ adjourn subject to the call oF the Mayor. R. L. Neill, Mayor of Ashland, Oregon - W. !~. Bartelt, Recorder of Ashland, Oregon THE CITY OF ASHLAND, ORFGON REGULAR COUNCIL MEF. TING JANUARY 7, 1964 The Common Council of the City of Ashland met in regular session at 7~30 PM th~ date. Mayor Neill presided. Councilmen Baker, Kerr, Peters and Whitham present. Absent: Lewis a nd Ward. Mayor Neill presented the annula report of the Mayor for the year 1963. Mayor Neill cited the growth of Southern Oregon College; new business construction: new improvements in established businesses; the works programs of the City and many other improvements of interest. The above report will be incorporated in the permanent records of the City· Moved by Peters, seconded by Kerr, that the Mayor's Report be accepted and placed on file. Carried unanimously. The minutes of meeting of December 17, 1963 were read and approved as read. A letter was presented from Siskiyou Electric, 300 E. Main, requesting the removal of Parking Meters 5 & 6 located on S. Second St., to create a loading zone. Moved by Baker, seconded by Whitham, that letter be referred to Street Committee. Carried unanimously. Recorder presented a letter from Mr. Arthur Kreisman, Chr. of Hospital Board, stating that he did not wish to seek reappointment fo the Board upon the expiration of his term ending December 31, 1963. Moved by Kerr, seconded by Peters, that letter be accepted with regrets and that a letter of appreciation be sent to Mr. Kreisman for his past service. Cn Roll Call, carried unanimously. A letter from the Board of Trustees, of Ashland Public Library, requesting the re-appointment to the Board of Mrs. John C. Cotton for a 4 year term, was presented for Council consideration. Mayor Nei11 proposed the name of Mrs. Cotton for re-appointment. Moved by Kerr, seconded by Baker, that the re-appointment of Mrs. Cotton be confirmed. Carried unanimously. Recorder presented a letter from Mrs. George Wooding requesting that considerat;.on be given to installing a Traffic Light at the corner of Sherman St. and Siskiyou Blvd. Moved by Whitham, seconded by Kerr, that letter be referred to Traffic Committee. Carri~d unanimously· Bills in the amount of $64,354.43 and Payrolls amounting to $37,409.79 were presented for payment. Moved by Peters, seconded by Whitham, that bills and payrolls be crdered paid. On Roll Call, carried unanimously. Councilman Whitham reported that an appraisal had been received on the Meadows property on Granite St. and that askin~ price was considerably more than appraised value of $17,000.00. Following some discussion, moved by Baker, seconded by Kerr, that appraisal be referred back to Realty Committee for further study. Carried unanimously. City Attorney Skerry stated that the research on Cemetery Trust property located on Homes Ave. requested for YMCA use, had not been completed as yet, but hopes to have it ready for consideration at next Council meeting. Councilman Baker reported that the Annexation Committee had held several mere meetings and that more data is being accumulated requiring more study before a report can be submitted. At this time Mayor Net11 presented the following appointments for the year 1964: City Attorney Harry A. Skerry, Jr. Health Officer Dr. Robert M. Turner Municipal Judge Richard C. Cottle Cemetery Supt. James Burr Director Public Works Allen A. Alsing Fire Chief C. W. Davis Police Chief Herb Hays City Supt. & £1ectric Supt. F.C. Biegel Band Director Dr. Herbert Cecil Moved by Whitham, seconded by Peters, that above appointments be confirmed. On Roll Call, carried unanimously. Mayor Net11 proposed the following names for appointment to Hospital Board: Clint Lorber to succeed Arthur Kreisman Bud Silver " " Lloyd Selby Moved by Baker, seconded by Kerr, that above appointments be confirmed. On Roll Ca1%, carried unanimously. The hour of RiO0 PM having arrived, hearing was held for the petitioned annexation of Wine property on Upper Park Street. No objections being presented, Attorney Skerry read Ordinance No. 1337 pertaining to said annexation. Moved by Baker, seconded by Whitham, that rules be suspended and Ordinance passed to second reading by title only. On Roll Ca!l, carried unanimously. Following second reading by Attorney Skerry, moved by Kerr, .seconded by Whitham, that Ordinance No. 1337 be adop.ted. On Roll Call, carried un'animously. Recorder presented two letters" from Mr. Karl Windbigler accepting tentative plats for appxoval of subdivisions as followst Black Oak Terrace and Woodland Terrace, both on upper Walker Avenue. Terra Linda Subdivision ~/2 also acceptable subject to changes approved subject to approval of Planning Commission. Following discussion and study of plats, moved by Baker, seconded by Whitham, that Black Oak Terrace and Woodland Terrace Subdivisions be accepted subject to permanent plat and that Terra Linda Sub. //2 be accepted subject, to approval of Planning Commission. On Roll Call, carried unanimously. Recorder presented a letter from Mr. Joe P. 3arvis, stating that proposed map of his subdivision is acceptable and requests annexation to City. Moved by Baker, seconded by Kerr that letter be accepted and placed on file. Carried unanimously. Councilman Whitham, Chr. of Finance Committee, reported that the Utility Fund has $300,000.00 . which City Supt. requests authorization to invest. Chr. Whitham, recommended that money be invested in local banks on ratio of R to 3. Ratio being based on total deposits of each bank. Following some discussion, moved by Whitham, seconded by Peters, that $300,000.00 be invested on time deposit with the 2 local banks at deposit ratio:of R to 3 for a 1 year F, eriod. On Roll Call, carried unanimously. City Supt. Biegel requested authorization to transfer $150,000.00 from Sewer Operating Fund i to Sewer Construction Fund. Moved by Peters, seconded by Kerr, that above request be authorized. On Roll Call, carried unanimously. City Attorney Skerry presented for Council consideration, the much discussed and ammended proposed Ordinance establishing a policy with regard to furnishing of water to residences in the Bellview Area to the City of Ashland. Following considerable discussion in which the consensus of opinion being that though the Ordina, nce was not completely satisfactory, it was felt that some policy should be established and that at this time the proposed Ordinance should be adopted. At the conclusion of the discussion, moved by Peters, seconded by Whitham that rules be suspended and Ordinance passed to second reading by title only. On Roll Call, carried unanimous]y. Moved by Kerr, that second reading be tabled until next meeting. Due to lack of a second, Councilman Kerr withdrew his motion. Fpllowing second reading by Attorney Skerry, moved by Peters, seconded by Whitham, that Ordinance No. 133R be adopted. On Roll Call, carried unanimously. Attorney Skerry requested that City Recorder be instructed to have said Ordinance published in Ashland DailybTidings once a week for 4 consecutive weeks. Moved by Whitham, seconded by Peters, that above request be complied with. Carried unanimously. Councilman Baker, in the form of a motion, moved that Water Committee study the matter of securing additional water rights as soon as possible. Motion sec'ended by Whitham. On Roll Call, carried unanimously. Thor. eau being no further business, moved by Whitham, seconded by Kerr, that meeting adjourn 3oct to the call of the Mayor. R. L. Nezll~ Mayor of Ashland, Oregon W. E.~B~rtelt, Recorder of Ashland, Oregon To th~ Common Council and Citizens of Ashland= The following is the annual report of the Mayor for the year, 1963, The year of 1963 has been a prosperous year for the City of Ashland~ a new mote] and restaurant have been built, two apartment houses have been constructed~ a large shopping center was built, Another motel and a delux apartment house are under construction at the present time. Building permits amounting to $2,654,402.60 were issued~ included were permits for 69 new residences. I can see of no reason why Ashland should not continue its growth through 1964. Southern Oregon College has had a phenomenal growth. Student enrollments have passed the 2000 mark. New dormitories, central dining area, and a health center are under construction. Southern Oregon College is our biggest business. Our newspaper, the Ashland Daily Tidings, has just installed the newest and most' up to date press for the publishing of a newspaper. I wish to compliment "Edd" for the new look of the Tidings. By January 20, 1964, our city will be by=passed by the highway. This wi1-1 remove most of the large trucks from our streets. Business will no longer have to be stopped while a truck goes by. Undoubtedly there will be some loss of revenue to our merchants bu~ t. he over-all benefits to our city will no doubt off set the losses. The Shakespearean Festival this year bounced back with a fantastic growth, playing to over 50,000 patrons. We look forward to even greater patronage in the future. We have had some disappointments. The road to the ski development has not been completed $o the facilities cannot be used to their capacity. Those who have used the T hat lift and the ski runs say that they are the finest. The people in the area easterly of Ashland have not as yet accepted the invitation to annex to the city. The city has constructed the trunkline sewer past the area and fir~ protection could be provided. I feel that a vote should be called for in that portion of the Bellview area that we can serve at once. Later other parties could be annexed. This would add to the orderly growth of the city and help build up the fringe area. Work is progressing on obtaining an airport for the city. Federal and state participation have been assured. This past year a loader was purchased, and improvements to our paving machinery were made. Also several smaller pieces of equipment were purchased. This year several pieces of equip- ment must be added and others replaced. With the equipment fund, which was estab!ished several years ago, the replacement of equipment is no longer a problem. Cur program of street paving is working out very well. The year, 1963, was one cf our largest. The year, 1964, should be even a better year. However, there are some streets that should still be ordered improved. The hospital, library, park, and civil service boards, together with the Planninq Commission, have all worked hard to make Ashland a better place in which to live. Ashland has never failed to meet its bond retirement schedule. The outstanding water bonds of $96,000.00 wi1] be retired in four years. The various departments of the city have worked hard to improve our city. From fhe work programs of the city, county, state, and federal governments which have been !aid out, I see no reason why our city should not prosper in 1964. In conclusion I wish to thank the Council, the city employees, the press, the radio, and the citizens wholhave helped in the growth and improvement of the City of Ashland during the past year. Respectfu11~ s~bmitted, Mayor of Ashland THE CITY OF ASHLAND, ORFGON REGULAR COUNCIL MEETING JANUARY 21, 1964 The Common Council of the City of Ashland met in regular session at 7:30 PM this date. Mayor Ne111 presided. Councilmen Baker, Lewis, Ward and Whitham present. Absenl: Kerr and Peters. Mayor Net11 proposed the following appointments for 1964 Council Committees: Finance & Realty Ward, Chairman Kerr Whitham Electric Lewis, " Whitham Ward Water Baker, " Lewis Peters Street & Traffic Whitham, " Peters Kerr Fire & Sanitation Kerr, " Ward Baker Cemetery & Ordinance Peters, " Baker Lewis Hospital Baker Moved by Lewis, seconded by Ward, that the above Committee appointments be confirmed. Carried unanimous!y. 'Moved by Lewis, seconded by Baker, that Councilman Ward be elected Chairman of Council Councilman Whitham requested that a unanimous ballot be cast for Mr. Ward as Chairman of Council. Carried unanimously. The minutes of Council meeting of Sanuary 7, 1963 were read and approved as read. Mayor Nei11 proposed the name of Mr. Gerald Wenner for re-appointment to the Hospital I Board. Moved by Lewis, seconded by Ward, that the above re-appointment be confirmed. Carried unanimously. The minutes of Planning Commission meeting of Sanuary 13, 1964 were presented for Council approval. Moved by Lewis, seconded by Ward, that above minutes be accepted and placed on file. Carried unanimously. A letter was presented from Mr. Ernest M. Pellkofer, owner of St. Mary's Hereford R~nch located outside city limits, requesting fire protection from the city. Moved by Whitham, seconded by Lewis, that request be referred to Fire Committee. Carried unanimously. Recorder presented a letter from Mr. Alex Petersen, Sr., retiring Chairman of Summer Recreation Commission, requesting City Council on the following; (a) e×te~*,, to which the Commission could expand the program in relation to time and budget and (b) extent to which recommendations would be appropriate for recreational parks and school park development. Included in the letter was the unanimous choice of Mr. Pierre Roberts as Director of the program for 1964 and the unanimous choice of Mr. Robert $. Bennett to succeed Dr. Petersen as member of Summer Recreation Commission. Mayor Neill proposed the name ~;f Mr. Robert $. Bennett as member of Recreation Committee. Moved by Lewis, seconded by Baker, that appointment of Mr. Bennett be confirmed Carried unanimously. Following further discussion, Recorder was instructed to contact the Commission relative to a joint m~et~ng for dis- cussion of matters as requested. Motion moved by Baker, seconded by Lewis. Carried unanimous!y. A letter was presented from Mr. L. L. Lewis, Ass'T. Scoutmaster of Boy Scout Troop 117, re- questing that electricity be donated at building used by the Troop located at 1699 Homes Avenue. Moved by Lewis, seconded by Baker, that request be referred to Electric Committee. Carried unanimously. Department Reports for the month of December 1963 were presented for Counc~! approval. Moved by Lewis, seconded by Whitham, that above reports be accepted and placed on file. Carried unanimously. Councilman Baker reported that the Annexation Committee had held several mc.~e meetings ~dt wt~e~st that the Council as a whole meet with the Committee at 7=30 PM January 2Rth s hoped to be a final discussion on the matter. Councilman Baker, in the form of a motion, reported that the Street Committee recommends that Parking Meters 4 ~ 5 located on S. Second St. be removed and loading zone established as requested by Siskiyou Electric. Seconded by Ward. Carried unanimously. Councilman Baker reported that Traffic Committee recommends that no action be taken at this time in regards to requested installation of a Traffic Light at Siski¥ou and Sherman Streets. Checks will be made by the Police Dept. in regards to any traffic pattern change which may result from the opening of Freeway. City Supt. Biegel requested authorization to refund Consumer Deposits which have been on file, without delinquincy, for a period of over two years. Following discussion moved by Lewis, seconded by Whitham, that authorization to make refunds of deposits be granted. On Roll Call, carried unanimously. Councilman Whitham stated that a review of Meadows property on Granite St. ]s being held up pending the return of Attorney Briggs and at that time a report will be submitted. Councilman Whitham, in the form of a motion stated that the Finance Committee recommends that the investment of $300,000.00 in time deposits be made in equal amounts to the two local banks. Seconded by Baker. On Roll Call, carrie d unanimously. Councilman Ward reported that the Airport Committee is finding many facets to be explored concerning airport properties and that a report will be submitted pending FAA approval of site of present airport property. M~yor Neill stated that the County Court may now give some help on Airport development. City Attorney Skerry stated that in regards to request of YMCA for land owned by Cemetery Tru~{ mu~nbeb mar gpin e ~hat we are acting as Trustee for Cemetery Trust and that a fair Attorney Skerry suggested that YMCA discuss the matter with the Realty Comm,.tree and City Supt. and that maybe some other city properties may be available. Mr. 3ohn Schoenewald, 266 N. Second, requested that a new type street light be installed by church at corner of 2nd & B St. and also on the upper alley between A & B Sts.. City Biegle stated that due to a shortage of this type light fixture on the coast, it would probably be at least 3 weeks before any would be available and the matter would be taken under consideration at that time. Mr. Glenn M. Revel proposed that the Council consider laying out a long range plan in acquiring land for a modern thoroughfare development from N Main at Water St. along Ashland Creek to Bear Creek and to develop this area for parks, youth and educational recreational facilities and residential areas. Mr. Revel suggested that money from some future Ashland- Talent United Fund drive be used to get project started. Mr. Revel also proposed that a C6mmittee be established to study exact cost for removal of the 'Southern Pacific overpass on Highway 66 and to develop said highway as main access to and from new Freeway. At the conclusion of the above proposals, MaXtor Neill thanked Mr. Revel for his interest and stated that both proposals would be given consideration. 'Councilman Ward commented on the FBI program of upgradi'ng the departments ef local police by setting up classes In Washington D.C for this instruction. Mr. Ward stated that he felt that Chief Hays should be sent to one of these classes. Following some discussion, Mayor Nei11 requested Chief Hays to have Mr. Dunn of the FBI contact him in regards to the program. City Supt. Biegel stated that word should be received ~ery soon from the S!ate Highway Department in regards to extending center parkway, lighting and widening on Siskiyou Blvd. to Normal Avenue. The matter of widening Highway 66 was discussed and City Supt. Biegel stated that width of this street in only 60' but that study of widening said street is in progress. City Supt. Biegel requested authorization to partition a portion of the Old Council Room into 4 small offices. Following discussion, moved by Ward, seconded by Lewis, that authorization to expend approximately $900.00 for the above requested partitioning be granted. On Roll Call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. v °R £' ~t11, Mayor of Ashland, Ore W. E. Bar~elt, Recorder of Ashland, Oregon THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING February 4, 1964 The Common Council of the City of Ashland met in regular session at 7530 P~ th~s date. Mayor Neill presided. Councilmen Baker, Kerr, Lewis, Ward and Whitham present. Absent.' Peters. The minutes of Council meeting of January 21, 1963, were read and approved as read. Recorder presented for Council approval, a Liquor License Application submitted by Charles M. Morgan!and H. B. Whitney, Sr., DBA Cook's Reception, 66 #. Main St. Mov~:d by Ward, seconded by Kerr, that approval of above application be granted. Carried unanimously. Recorder presented a letter of resignation from Mr. Whitland T. Locke as a member of Planning Commission. Moved by Baker, seconded by Lewis, that letter be accepted with regrets and that a letter of appreciation be sent Mr. Locke. Carried unan~.mously. Bills in the amount of $59,042.71 and Payrolls amounting to $37,471.33 were presented for payment. Moved by Ward, seconded by Whitham, that bills and payrolls be ordered paid. On Roll Call, carried unanimously. Councilman Kerr, Chr. of Fire Committee, reported that he had contacted Mr. Pellkofer regarding his request for F~re Protection Contract on property outside city limits, and had advised him that no further contracts will be granted outside city limits. If policy is changed in the future he will so be advised. Councilman Lewis, Chr. of Electric Committee, stated that the request of Scout Troop 117 for free electricity would be reported on at next Council meeting. City SUpt. Biegel reported that the State Highway Dept. requests a 2" water service at the Greensprings interchange. City will have to construct approximately 12~0 feet of 6" line at an approximate cost of $7,000.00. Mr. Biegel stated that if in the future this area is annexed, this line would be necessary. Following discussion cf possible use of TID water for this request, moved by Lewis, seconded by Baker, that request be referred to Water Committee. Carried unanimously. Supt. Biegel reported that the FBI will conduct a command school for Chiefs of Police and Deputy Chiefs in Portland, February 19%h & 20th. The school is designed for Chiefs of Police and those who act in their absence. It is recommended that Chief Hays and Lt. Barger attend said school. Approximate cost $125.00 each. Moved by Lewis, seconded by Ward, that authorization be given for Chief Hays & Lt. Barger to attend said school at~ cost of each. On Roll Call, carried unanimously. Mayor Neill reported on the establishment of a committee which will undertake an a~terial study of the Rogue River Basin. Comprising this group are State Highway D~pt., Jackson County Planning Commission and the seven communities that make up the Rogue River Basin. The next meeting of the group will be held February 27, 1964 and Mayor Nei~l appointed Councilmen Kerr and Lewis to represent Ashland. Moved by Baker, seconded by Ward, that the above appointments be confirmed. Carried unanimously. City Supt. Biegel reported that Richfield Oil Co. was low bidder on gasolime and diesel oil contract for the ensuing year. Complete list of bids are on file at Office of City Supt. Moved by Lewis, seconded by ~hitham, that low bid of Richfield Oil Cc. be accepted. City Supt. Biegel presented a list of proposed projects in the amount of for Council consideration. Projects which are as follows should, be completed within the next 2 years~ '1."25 . Electric Warehouse $ 35,00C,. O0 Substation & Feeder 100,000.00 Mechanical Elbow 25,000.00 Street Lighting 20,000.00 Highway Siskiyou Blvd. Exten- i sion 50,000.00 Water Filter Plant 100,000.00 West Side Pipe Line 60,000.00 , Paving Paving Reserve 60,000.00 General Bear Creek Bridge Additional Fire St. & Equipment 60,000.00 $530,000.00 Following some discussion of the proposed projects, Councilman Lewis requested City Supt. Bieg41 to contact the State in regards to establishing left turn "duck-outs" on the extension of Slskiyou Blvd. project. Mr. Lewis also requested that some group be established to study the pre~liousl¥ proposed project of Mr. Glenn Revel pertaining to the development of Ashland.Creek area from N. Main at Water to Bear Creek. Councilman Baker, Chr. of Annexation Committee, presented the findings of the Committee in regards to costs and desirability of annexation of Areas 3 & 6 which are located south and east of the City. Capital expenditures for annexation of these areas would amount to approximately $353,500.00, income from annexation fees and sewer main connection fees will offset this charge by approximately $112,000.00. Operating costs to City would necessitate an additional 3 mill levy. Included in the report are the recommended changes in present service charges: Present annexation charge of .01¢ per sq. ft. consisting of .005¢ for Sanitary Sewer Trunk Lines and .005¢ for Storm Sewer Trunk Lines would be fo leave Sanitary Sewer charge the same but change the Storm Sewer charge to Capital Outlay for Police and Fire Protection, also that present charge of Water Connect by the City be ~increased from $60.00 to $125.00. This charge will still be below such charges in other communities of our size in the State. The above Committee consisting of Councilman Baker, Chr., Councilman Lewis, City Supt, Biegel and City Attorney Skerry have spent many hours o£ hard work and research on this problem. The complete report will be on file in the permanent records of the City. Moved by Whitham, seconded by Ward, that the above report be accepted with thanks. Carried unanimously. REPORT OF THE ANNEXATION COMMITTEE At a recent council meeting Mayor Neill appointed a special committee to study annexation problems. The committee was comprised of the following persons: ~uane Baker - Chairman Don Lewi s Elmer Biegel Harry Skerry The committee has met on numerous occasions and studied the many and varied problems of annexation as they relate to the surrounding areas as we]] as internal growth of city services. As an out-growth of this study, the following findings are submitted: 1. Areas considered by this committee were those south and east of town and specifically areas 3 and 6 as described in the report "Ashland and Its Urban Fringe" prepared by the Bureau of Municipal Research. 2. Cost of providing city services to areas three (3) and six (6) are as follows: Capital Expenditure,s Sewer and Water Water Ma ins $75,200 Sewer Mains 64,900 $140,100 Electric Purchase $150,00P Fire Protection New Fire Station 30,000 New Fire Truck 25,000 Equipment 51000 $ 60,000 Police Protection Police Car ..$. , 3,40? Total $353t500. ,Annual Operatinq Budqet Increases Fire Protection Six Firemen $30,000 Two Policemen 10,000 Car Expense . 31500 $ ~3,500 I 3. The Annexation Committee has discussed the Bellview annexation with the Oregon Insurance Rating Bureau engineer as to the effects of annexation as it relates to fire protection. They indicate that newly annexed areas which are within 500 feet of an acceptable fire hydrant would receive the same rates as those now within the city limits of Ashland. Those areas' that are not within 500 feet of an acceptable fire hydrant wou]d be rated class 9 which is approximately 16 per cent under their present class 1~ rates. As water mains and hydrants are installed in this class 9 area they would also be eligible for the same rates as those within the city without any further authority from the rating bureau. Fire insurance rate ~hanges would have to follow the regular company procedures. * Income from annexation fee estimated to be SqO,O00 and at $32,000 from sewer main connection fee. Report of the Annexation Committee An acceptable fire hydrant as defined by the fire rating bureau is one that will produce a minimum of 250 gallons of water per minute with 20 pounds pressure at the hydrant. The two mile limit for fire service would not be a factor in the newly annexed area because the bureau assumes that initially there would be inequities until the needed capital improvements and services ar~ p~ro- vided. The city would need to have a planned improvement schedule outlined. 4. At the present time one ($.01) per square foot is charged for newly annexed areas. One-half of this charge is for sanitary sewer tru,~k line cost and the other half is for storm sewer trunk line ccst. It is suggested that the one-half cent ($.005) square foot for storm sewer trunk lines be changed to use for capital outlay for fire and po/ice protection in newly annexed areas. Most of Ashland particularly in the annexed area does not require a special handling for storm sewer service. It is true that it will be necessary sometime in the foreseeable future to make a major lnvest- ment in storm sewer or carry-off water. This would appear to be best handled at sometime in the future by an assessment to the entire city by a special bond election. Under the proposed change as recommended herein, the one cent. charge per square foot would continue with a one-~ialf ($.005) being allocated to sewer trunk lines and a one-half ($.005) for caF>ital lay for police and fire protection. 5. The Committee has considered other means of assessment to cover the cost of water and sewer charged but at best the present connect Fee to be the most equitable to the property owner. The present charge cf $60.00 for water connect fee does not appear to be adequate to cover the cost of the city.,?In checking this cost with other cities of similar size, it is found that the present charge is probably the lowest in the State of Oregon. Because of anticipated growth to the city ~-~nd to offset the cost of installation, it is recommended that the ware:- connect fee be increased to $125.00 per connect. This increase ~n charge will still be below such charges in other communities of our size in the State. For those residences on the Bellview water line who have chosen to connect and pay the $250.00 assessment charge since 3anuary ], it is recommended that a credit of $125.00 be given at the time annexation. It is recommended that the sewer connect charge of $1R5.00 remain to cover cost of sanitary sewer lateral lines. 6. The cost of sanitary sewer lateral lines and of city water 1.ines will be recovered by revenues received from connect charges in fu.+ure years. 7. Storm sewers are excluded in the proposed annexation ordinance revision. It is anticipated that Ashland may have to have a bond issue raise money to care for major water run-off. Streets in newly annexed areas with unusual water problems may be cared for at the time of the curb and paving as an additional assessment to the property owner, and will be handled by the customary public hearing. Report of the Annexation Committee R. Increased revenue will be available to the General Fund to City of Ashland by annual operating budget as fOllows~ Assessed value of area $434,460 Approximate millage levy 24.5 mills Population 57~ Income from taxes $10,644.27 Pro-rata approtionment per person 5~7F~0.00 Total $16,~2~ .27 Additional income to the General Fund would need to. be collected by increased millage levy by approximately three (3) mills increase in operating budget. Annual Operating Budget Increase $43,500.00 (See Nc. 2 above) Additional Revenue from Newly Annexed areas 16~24.27 Balance to be raised by additional millage revenue $27,075.73 9. The Committee feels that annexation of areas 3 and 6 are desirable from the standpoint of well-planned growth and of providing sanitation and health facilities in this area. It is the opinion of the committee, however, that its responsibility and that of the council is to provide factual data' relating to annexation, but to in no way encourage or discourage annexation to the City until voters in areas 3 and 6 'indicate whether or not they desire to be annexed to the City of Ashland by a special election called in that area. Should the results of such an election indicate a desire of those voting to be annexed, the City of Ashland should then have i a special election to indicate approval of the voters for annexation of these two areas along with the necessary annual increase in operating costs to the City. The 'specific boundaries of these areas should be determined by the City 'Superintendent and the City Attorney. Moved by Baker, seconded by Whitham, that City Attorney 5kerry prepare an Ordinance increasing the Water Connect charge from $60.00 to $125.00. On Roll Call, carried unanimously. Moved by Baker, seconded by Lewis, that City Attorney Skerry prepare an Ordinance deleting the .005¢ charge for Storm Sewer Trunk Lines and charge same for Fire & Police Capital Outlay in newly annexed areas. On Roll Call, carried unanimously. Councilman Baker recommended tha.t an election be called for in Areas 3 & 6 in regards to annexing to the City; that City Sup:. and City Attorney draw up boundary ]!~nes of, these areas; advise as to proposed time schedule and that areas 3 & 6 be combine} in one electicn. After some discussion, moved by Lewis, seconded by Whitham, that details and electton pro- ceedures be presented at next Council meeting for study and consideratien. Carried unanimously. City Attorney Skerry presented Ordinance No. 1339 dispensing with an electicn within the City of Ashland with regard to the desirability of annexing certain property (Haines) located in territory contiguous to the City and Establishing the 3rd day cf March, 1964, as the date for a public hearing at R=O0 PM at the Council Chamber, City H~!I, Ashland, Oregon. Moved by Lewis, seconded by Kerr, that the rules be suspended and Ordinance passed to second reading by title only. On Roll Call, carried unanimously. Followin g second reading by Attorney Skerry, moved by Lewis, seconded by Whitham, that Ordinance No. 1339 be adopted. On Roll Call, carried unanimously. There being no further business, moved by Lewis that meeting adjourn subject to the call of the Mayor. R'~ 'L. Ne{1]~, Mayor of Ashland, Oregon - W. E. 'Bartelt, Recorder of A'shland, Oregon .. THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING FEBRUARY 1,q, 1964 The Common Council of the City of Ashland met in regular session at 7..30 PN~ this date. Councilmen Baker, Kerr, Lewis, Ward and Whitham present. Absent= Mayor Neill and Councilman Peters. Chairman of Council Ward presided. I The minutes of Council Meeting of February 4, 1964 were read and approved a~ read. The minutes of Planning Commission meeting of February 10, 1964 were presented for Council approval. Moved by Lewis, seconded by Whitham, that above minutes be acceF, ted and placed on file. Carried unanimously. Department Report~ for the month of January 1964 were oresented for Council apnroval. Moved by Lewis, seconded by Kerr, that above reports be accepted and placed on file. Carried unanimously. Councilma'n Lewis, Chr. Electric Committee, reported that the Committee had met in regards to the request of Boy Scout Troop 117 for free electricity at building on Homes Avenue. The Committee felt that it would be unwise to grant this request inasmuch as many other worthwhile groups would be entitled to the same consideration. Mr. Lewis F, cinted out that all Public Schools are open to Scouts and that the facilities requested would be available to them if they so desired. Moved by Lewis, seconded by Whitham, that requ~.st for elect- ricity at Homes Ave. building be denied. On Roll Call, carried unanimously. Councilman Baker, Chr. Water Committee, reported that the Committee had studied the request. of the State Highway Landscape Dept. for water service at the new Highway 6~ Interchange and feel that said request should be granted. Following some discussion, moved by Baker, seconded by Lewis, that a new 6" Water Line be installed along H~ghway 66 from Tolman Cree~ Road to the interchange and that service be provided to the interchange as requested. On Roll Call, carried unanimously. Councilman Lewis, Chr. of Committee for securing an Ass't. Supt., reported that 25 applicants had applied since Sept. l, 1963, and of these applicants ~ had been inter- viewed personally. Many fine people were met in this manner. The Committee feels that a fine choice has been made in the recommendation of Mr. Robert Ayre, at present Ass't. to City Manager of Berkeley, California. Mr. Ayre is a graduate of Coos Bay H'tgh School; 2 yr. Political Science at University of C. regon; 2 yr. Political Science at University of Illinois, AB Degree from same; 2 yr. General Law at Hastings Law School, University of Cal. at San Francisco and 2 yr. of Public Administration at San Fransico ~tate College Graduate School with MA degree. The Committee recommends the appointment of Mr. Ayre to the position of Ass't. City Supt., at a salary of $10,000.C0 effective A~:~ri] ], 196~. Councilman Ward stated that he had conferred with Mayor Neill who is in accord with the recommendation of the Committee. Moved by Ward, seconded by Kerr, that the above recommendation be accepted. On Roll Call, carried unanimously. Acting Mayor Ward proposed the appointment of Mr. Robert Ayre to the position of Asset. City Supt. at a salary of $10,000.00 effective April 1, 1964. Moved by Kerr, seconded by Whitham, that the appointment be confirmed. On Roll Call, carried unanimously. Councilman Lewis requested City Supt. Biegel to advise Mr. Ayre by telephone and also to confirm the appointment by letter. Acting Mayor Ward expressed his thanks to Mr. Lewis and the Committee £er the many hours of diligent work on this matter. City Attorney Skerry presented a proposed Ordinance, pertaining to .0©5~ F~r sq. ft. charge for fire protection on newly annexed areas, to the Finance Comm].ttee for study. City Supt. Biegel reported that Mr. Gail Brewer, Realtor, had advised him that due to the pending action of annexing Terra Linda Sub. N2, he had lost the sale o? a lot located between Terra Linda Sub. N2 and Mary Jane Avenue. The bonafide offer of $.',000.00 for this lot was withdrawn because of the requirement of the proposed annexation of the above Subdivision that a street be established through to Mary Jane Ave. and in ~o doing would take in part of the lott in question. Following discussion, moved by L~wi~.;, seconded by Whitham, that City Supt. be authorized to negotiate the purchase of this 1,~t from Mr. Gail Brewer for price of $3,000.00. On Rol! Call, carried unanimously. City Attorney Skerry stated that he planned on going to ~ug'ene very short1'/ for discussion and research with the legal counsel of the Leag~e of Oregon Cities in regards to vote in City thereafter following proposed election in Areas 3 & 6 to annex to [];ity. The question of increased millage being one of the factors. Councilman Baker reported that due to the proposed plan of the State in wi,iening and improving Highway 66 to the Freeway, this area should be included in the p~epo~ed areas 3 g 6 for annexation. ~ollowing some discus§ion, moved by Lewis, seconded by Baker, that area on Highway 66 from City Limits to Freeway be included ~or annexation with Areas 3 & 6. Carried unanimously. Councilman Lewis reported that interest in the Sister City program has became active again and that another meeting will be held February 2?th for discussio.n, of changing the selection from a South American country to possibly one in Italy or so~e other country in ~urope. City Supt. Biegel reported that bids for the constructlon of the New Cii. y ;~;arehouse Building will be advertized in the Ashland Daily Tidings on Wednesday Febr,.]ary ]gth and bids are expected to be opened on March 3rd. There being no further business, the Council unanimously, agreed to adjourn subject to the call of the Mayor. George F. Ward, Jr. Acting Mayor W.~ ~. Bartelt, Recorder, Ashland, Oregon THE CITY OF ASHLAND, ORF. GON REGULAR COUNCIL MEETING MARCH 3, 196~ The Common Council of the City of Ashland met in regular session at 7..30 P~ this date. Mayor Neill presided. Councilmen Baker, Kerr, Lewis and Whitham present. Absent.' Peter~ a nd Wa rd. The minutes of Council meeting .of February 1~, ]964 were read and approved as read. Recorder presented a petition containing the signatures of 6 property owners on ~th St. protesting the parking of cars in front of their property depriving them of using their own parking areas. Mrs. G. Clements, 1~3 Fourth St., one of the signers of this petitinm is suffering from the effects of a broken hip and ankle. Most of the time the area in front of their home is blocked completely for a perlod of-24 hours Following some dis- cussion in which it was pointed out tha.t no way is possible 'to prohibit cars from parking in a residential area, it was moved by Baker, seconded by Lewis, that a yellow zone be established in front of the Clements home at 1~3 Fourth Street. Carried unanimously. A letter was presented from Mrs. Jessie A. Fitch, Pres. of Pacesetter Homes, Inc., requesting that lease in the Industrial Park be extended for one year. Mrs. Fitch Stated that they have not been able to accomplish the objective of full time utilization of the buildings as yet but feel that another year would enable them to do this. ?ollowing some discdssion, moved by Lewis, seconded by Kerr, that request be referred to Realty Committee with instructions to report back on this matter and also on other lease operations in the Industrial Park. Carried unanimously. Recorder presented a letter from Mr. Bud Hurt, requesting access and utilites to property being considered for development of a minimum of ]0 homes. Property is located above Liberty St. and runs adjacent to Ashland Loop road. Terrain being very steep. During discussion of the request, City Attorney Skerry stated he would check on the legality of the City being required to furnish services to areas of difficult accessibility. Following further discussion, moved by Lewis, seconded by Whitham, that letter be referred to Planning Commission. Carried unanimously. Recorder presented a letter of resignation from Mr. Robert F Buchanan, Planning Consultanl. Moved by Lewis, seconded by Baker, that letter be accepted and placed on file Carried unanimously. A letter was presented from the State Highway Dept. stating that no immoderate plans and funds will be abailable for the widening of Siskiyou Blvd. from Junction ~f Highway 66 to Normal Avenue. Moved by Lewis, seconded by Kerr, that information in regards to Civil Defense meeting be held March 11, 1964 at Elks Buildin9 in Medford, be made available !o ~r. Warren toma×. Carried unanimously. Payrolls in the amount of $36,911.52 and Bills amounting to $64,~99.42 were presented for payment. Moved by Kerr, seconded by Lewis, that bills and payrolls be ord~'~red paid. On Roll Ca!l, carried unanimously. Councilman Baker, Chr. of Water Committee, reported inthe form of a motion, that the Committee recommends the exchange of 2 Bellview Water connects for permis~ion to connect to new line for new motel to be constructed on HighwaY 66 by Greensprin~s ~nterchange outside city limits. The 2 Bellview connects previously served houses cn ~roperty now bein~ moved to make way for the motel. Seconded by Kerr. Carried unanimously. The hour of ~:00 PM having arrived, hearing was held for the petitioned ar~nexation of a str'ip of property 24.7 X llO (Haines) contiguous to present city limits. ~.~o objections being presented, City Attorney Skerry read Ordinance No. 1340 pertaining i,~ said annexation. Moved by Lewis, seconded by Whitham, that the rules be suspended and Cr,:Jfr+~nce passed to second reading by title only On Roll Call, carried unanimously. Fot!owf. rtg second reading by Attorney Skerry, moved by Baker, seconded by Whitham, that Ordinance Nc.. 1340 be adopted On Roll Call, carried unanimously. City Supt. Biegel reported on negotiations for sale of Lot 1, B]k 1, Norpark Sub., owned by Cemetery Trust. Price being $13,750.00 contingent upon being rezoned !o Multiple dwell- ing. Down payment $3,000.00 City reauested to provide the following con,!itions: (1) Segregate one lot on corner - 149 x nO -Deeded free and clear for cc~:struction loan. (2) Segregate one lot on back of property - 149 x nO - Deeded free and clear with payment of $1,000.00. (3) City to include curb and paving without any additions} charge to the property. (4) Property to be zoned for multip]e family use. Following discussion in which Realty Committee was requested to clarify down payment amounts,.moved by I.~wis, seconded by Kerr, that request for multiple zoning be referred to Planning Commissi ~n. On Roll Call, carried unanimously. Mayor Neill proposed the following appointments to Planning Commission: J~.hn Billings succeed himself and Ed. Singmaster to succeed Whitland Locke. Moved by Kerr, seconded by Lewis, that the above appointments be confirmed. Carried unanimously City Supt. Biege] reported that two bids were received for the constructio? of the new city warehouse building. Bids were as follows: Wiley Construction $~,62g.00 Graft & James $32,164.00 Moved by Lewis, seconded by Kerr, that contract for the construction of warehouse bui]d~nc~ i be awarded to Graft & James on bid of $32,]64.00. Cn Roll Call, carried u~animously. City Attorney Skerry read Ordinance No. ]341, repealing Ordinance No. ]~02 which provide~] for an assessment of .005¢ per sq ft upon all real property annexed to the City of Ashlan: which assessment was to be applied to the cost of insta]]ing Trunk Line Stern Sewers in said annexed areas. Moved by Lewis, seconded by Whiiham, that the rules b~-~, suspended Ordinance passed te second reading by title only. On Roll Ca]], carried ur. animously. Fo]lowing second reading by Attorney Skerry, moved by Baker, seconded b,/ L,-!wis, that Ordinance No. 134] be adopted. On Roll Call, carried unanimously. City Attorney Skerry read Ordinance No. 1342 authorizing and directing tha! liens be assessed at the rate of .005~ per sq ft upon all rea] property in all areas hereafter annexed to City of Ashland, the proceeds from which shall be applied upon "he costs o£ furnishing fire and police protection to said annexed areas. Moved by Lewis, seconded by Kerr, that the rules be suspended and Ordinance passed to second reading b,,, title only. On Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved Baker, seconded by Lewis, that Ordinance No. 1342 be adopted On Roll Ca]~ · ~, carried unanimously. City Attorney Skerry read Ordinance No. 1343 amending Ordinance No. 1273, ~'hich provides for the rules and regulations for the operation of the water system of the City of Ashland to provi'de an increase in the charges for connecting to city.mains and ]at~]rals, and declaring an emergency. Moved by Lewis, seconded by Whitham, that the rules be suspended and Ordinance passed to second reading by title only. Cn Roll Cai. l, carri~',.' unanimous!y. After second reading by Attorney Skerry, moved by Kerr, seconded by Whitham, that Ordinance No. 1343 be adopted. On Roll Call, carried unanimously. City Attorney Skerry read Ordinance No. ]344 providing for a Special Flection within certain territory in Jackson County, Oregon, contiguous to the City of Ashland on the matter of annexation of such territory to. said City. Date of Election to }:e April 22, 1964. Moved by Baker, seconded by Lewis, that the rules be suspended and Ordinance passed to second reading by title only. On Roll Call, carried unanimously. Following second- reading by Attorney Skerry, moved by Lewis, seconded by Whitham, that Ordinance No. 13a4 be adopted. On Roll Call, carried unanimously. .Councilman Baker suggested that a citizens committee, along with possibly a member of the Council and Planning Commission, be set up to help in establishing priorities of the many projects the City has proposed for the future. Mr. Baker cited instances of this being done in Forrest Grove and The Dalles to great success. Mayor Ne i l l . stated that he thought this to be a worthwhile suggestion. Mr. £dd Rountree, Editor of the Ashland Daily Tidings, questioned the right of trading two Bellview Water Connects for a commercial connect for the new mote! to be constructed at the Greensprings Interchange. He requested to know what the connecl, charge would be and also stated that it was his impression that it was illegal to make any commercial water connections outside the city limits. Following a somewhat spirited discussion, moved by Baker, seconded by Kerr, that his previous motion regarding exchange of 2 Bellview Water Connects be ammended to include that hook up charge be determined by further study by the Water Committee and to report back for Council consi,.ieration. On Roll Call, carried unanimously. There being no further business, the Council unanimously agreed to adjnurn subject to the call of the Mayor. R. ~ Nei~i,'-l~yor, Ashland, Oregon W. £.' B~r'telt, R~6~er, Ashland, Oregon THE CITY OF ASHLAND, OREGON RI~GULAR COUNCIL MEETING MARCH 24, 1964 The Common Council of the City of Ashland met in regular session at ?~30 PM this date. Mayor Nei11 presided. Councilmen Baker, Kerr, £ewis, Ward and Whitham present. Absents Peters. The minutes of Council meeting of March 3, 1964 were read and approved as read. The report of the Special Meeting of Planning Commission of February 24, ]964 was pre- sented for Council approval. Moved by Baker, seconded by £ewis, that above report be accepted and placed on file. Carried unanimously. The minutes of Planning Commission meeting of March 9, 1964 were presented for Council consideration. Moved by Lewis~ seconded by Whitham, that above mtnutes be accepted and placed on file. Carried unanimously. Recorder presented for Co~Jncil consideration, a Retail Malt Beverage Class A License Application submitted by ~1io N. and Billie J. Torresan for a Pizza Parlor to be con- structed at 744 N. Main Street. Plans and sketch of building were submitted with the application. During discussion which followed, Councilmen Baker and Lewis objected to the plan of teen age and adult sections being in the same building. A member of the Ashland Junior Chamber of Commerce commented in favor of granting the application. Following f.~rther discussion, moved by Ward, seconded by Kerr, that approval of above application be granted. On Roll Call, carried 3 to 2. Baker and £ewis dissenting. A letter from Mr. Harry Rees, 171 Wightman St., citing the existing fire danger at the old Workman Mi11, was presented for Council consideration. Following discussion, City Supt. Biegel was instructed to contact Fire Chief Davis and inspect said condition. A letter was presented from May Allen, owner of Dairy Dan located on ~inburn Way, offering to sell same to the City ~or $15~000.00 for offices of the Park CommisSion. Following some discussion of the letter, in which Mayor Nei11 remarked that. he had not recommended the need for a building to house the offices of the Park Commission as stated in the letter, it was moved by Baker, seconded by Ward, that letter be referred to the Park Commission. Carried unanimously. Recorder presented a letter from William P. Wright, Wright Real ~state, stating that Mrs. Munshaw desires to purchase city owned property located at Normal and Fremont Sts., and no longer requests that property be zoned multiple family use. Total price to be $13,750.00 with down payment of $3,000.00. Councilman Ward, Chr. of Realty Committee, stated that the Committee had looked over the matter and recommends sale of property as outlined. During discussion which followed, Councilman Lewis stated that he felt that inasmuch as the City is not in the Real £state business we would not be justified in paying commission on. said sale and that sales of city property be advertised for sale. At the conclusion of the discussion, moved by Lewis, seconded by Baker, that the above offer be refused. On Roll Call, carried unanimously. Moved by Lewis, seconded by Ward, that above property be advertised for sale; sealed bids be taken at prepared time~ minimum price be established and advertising in bid form include right to reject any or all bids. On Roll Call, carried unanimously. A petition, submitted by Mr. David Fortmiller containing approximately 100 signatures, was presented to the Council requesting the following~ (1) Encourage the Planning Commission to continue it's studies whereby an emphasis has been placed 'on the need for off-street parking areas in the central downtown area of the City. (2) That during the next 3 months period the heads on parking meters be removed, and unristricted parking be allowed in all areas of the City except.. Ca) N. Main from Church and its continuation South where it is known as E. Main to intersection of Union and Siskiyou.. ~b) the West side of N. Main as it passes through the Plaza area to its intersection with Winburn Way. Cc) Restricted parking should continue where a business or professional establishment exists, other than are listed in subparagraphs ~a) & Cb) above, in the area directly fronting the entrance to said business or professional establishment, where the entrance is generally used by the public. Following comments by David Fortmiller, who presented the petition, Harold Buck and Lloyd Knower, the Council felt that the proposal should be given a trfal test. Moved by Lewis, seconded by Whitham, that heads of parking meters be removed as requested for a 3 month period and that City Supt' Biegel keep a record of income during this period. On Roll Call, carried unanimously. Department Reports for the Month of February 1964 were presented for Council approval. Moved by Lewis, seconded by Kerr, that reports be accepted and placed on file. Carried unanimously. Councilman Ward, Chr. of Realty Committee, reported that the Committee had looked over the request of Pacesetter Homes, Inc. for a 1 year extension on present lease and recommend the extension with the following changes made in the contracts The area of the contract should be restricted to the area the building occupies plus the land immediately southerly of the building, including small building to be used for an office. Description to be drawn and made part. of the lease. Moved by Lewis, seconded by Kerr, that above report be accepted and placed on file. Carried unanimously. City Supt. Biegel requested authorization to negotiate a trade of 6 acres in the Industria! Park, near McGrew property, to the State in exchange for 10 acres of land on Hersey St., formerly Taylor Mill, now owned by the County. The State will then release land at the Fairgrounds to the County. Following discussion, moved by Lewis, seconded by Kerr, that trade be authorized if proper approval can be secured from parties involved. On Roll Call, carried unanimously. City Supt. Biegel presented a petition with approximately 35% of property owners signing, requesting the Curb and P~ving of Leonard St. from end of present paving to Woodland Drive. Following discussion, moved by Lewis, seconded by Whitham, that hearing for the above peritoneal curb and paving be set for R..O0 PM Tuesday April 7, 1964. Carried unanimously. City Supt. Biegel read a Resolution appointing the Chairman, Judge and Clerks of the annexation election to be held on April 22, 1964. Moved by Lewis, seconded by Baker, that the rules be suspended and Resolution passed to second reading by title only. On Roll Call, carried unanimously. F. ollowing second reading by Supt. Biegel, moved by Baker, seconded by Ward, that Resolution be adopted. On Roll Call, carried unanimously. City Supt. Biegel stated that bids for Liability Insurance have been called for March 30, 1964. City Supt. Biegel reported that bid of Burhans-Sharpe Co. in the amount of $1,435.00 on mixer for Filter Plant, was low bid of the five bids received and after consultation with Consulting Engineering firm in Corvallis, bid was so awarded. Following were the bids received.. Infilco $3,716.00 Instrument Lab $1,662.00 Link Belt Co. 3,192.00 Burhans-Sharpe Co. 1,435.00 Door-O1 ire r 3,200.00 Moved by Kerr, seconded by Lewis, that awarding of low bid in the amount oF $1,435.00 to Burhan-Sharpe Co. be confirmed. On Roll Call, carried unanimously. City Supt. Biegel requested authorization to call for bids for 2 Police Cars. Authorization granted. Members of the Ashland 3unior Chamber of Commerce presented the following hazardous traffic conditions to the Council for consideration.. el) Crossing at First St. on lower side of E. Main and also lack of visibility of alley traffic to Elks parking lot below the above street crossing. One way traffic suggested on First St. from C to E. Main. C2) Request Stop for Pedestrians signs be installed in center of block on E. Main between N. Pioneer & First Street. C3) Back up parking meters from corners. Above requests referred to Traffic Committee and to report back at next Council meeting . Mr. Waldo MacDermott, operator of Palm Motel, 1065 Siskiyou, protested the action of the City in installing a 6" water main on Highway 66 outside city lt~mtts to serve County and State facilities. Mr. MacDermott stated that he felt that city residents should not have to stand the "beautification costs" of County and State projects. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. R. E. N~ill, Mayor, ~shland, Oregon W. E. Bartelt, Recorder, Ashland, Oregon · THE CITY OF ASHLAND, OREGON REGULAR COUNCIL ME£TING APRIL 7, 1964 The C~mmon Council of the City of Ashland met in regular session at 7:30 PM this date. Mayor Nei11 presided. Councilmen Baker, Kerr, Lewis, t~ard and Whitham present. ~ Absent: Peters. The minutes of Council meeting of March 24, 1964 were read and approved as ~ead. Reco~de~ p~esented a letter f~om M~. B. ~. Ge~ke, 1300 Woodland Dr., c~t[n9 the dangerous condition of the unpaved portion of Woodland D~[ve and suggesting that curb and gutters be [nstalled to overcome t'his danger. Following some discussion, moved by Baker, seconded by Lew[s, that lette~ be accepted and placed on f[le. Ca~[ed unan~ously. A lette~ was p~esented f~om Mr. O~en L. King, City Manage~ of Downey, California, [nt~oduc[n9 a M~. [ M~s. O~v[lle R. Caugh~an who a~e moving to Ashland in the nea~ future. M~. K~ng stated that M~s. Caugh~an had served as a member of the Downey Recreation and Pa~k D[str[c~ Board s[nce [ts [ncept[on on August ~, 1953 and was most ~nstrumental in the establishing of f[ve beautiful pa~ks dur[n~ th[s period. Moved by Wh[tham, seconded by Lewis, that lette~ be accepted and placed on f~le, copies be sent to the Pa~k and Recreat[on Commissions, and acknowledgement of the lette~ be made. Ca~r[ed unanimously. Bills [n the amount of $62,153.1R and Payrolls amounting to $36,40~.R~ were p~esented payment. Moved by Ke~, seconded by Wa~d, that bills and payrolls be o~de~ed pa~d. On Roll Call, ca~[ed unanimously. Counc[lman Wh[tham, Chairman of T~aff[c Committee, submitted the following ~eport in ~egard to the requests of the Ashland Jun[o~ Chambe~ of Commerce which were p~esented at the Council meeting of Ma~ch 2~, 1964~ (1) Make no change in p~esent t~aff[c pattern at E. Main and First St. [ntersect[on. Making First St. one-way for one block would only [ncrease the confusion. )2) Deny the request for [nsta11[ng pedestrian stop signs at cente~ of block on E. Ma[n between Pioneer and First 'Street. Recommend that the c~oss walk the center of this block be ~emoved entirely. (3) No changes be made in pa~k[ng meters at the intersections on N. Main Street, The Plaza, and F[~st Street. Following discussion, moved by Wh[tham, seconded by Ke~, that c~osswalk in cente~ of block on E. Ma[n Street between P[onee~ and First Street, be ~emoved. On Roll Call, ca~[ed unan- imously. Moved by Wh[tham, seconded by Lewis, that the ~epo~t of the Traffic Committee be accepted and placed on f[le. Carried unanimously. C[ty Supt. B[egel p~esented a ~epo~t, submitted by F[~e Chief Davis, stating that all aspects of the old Workman M[11 constitute an extreme fire hazard. Du~[n9 discussion of the above s[tuat[on, City Supt. B[egel stated that the County is starting action to take over this p~ope~ty. The matter of condemnation action against this p~ope~ty was d[scussed and City Attorney Sker~y stated he would report back at next meeting [n ~ega~ds to this action. C[ty 'Supt. Riegel was instructed to forward a copy of the F[~e Chief's ~epo~t to the County Cou~t. City Supt. B[egel p~esented a ~equest f~om the Fou~ Square Church located at Fifth and E. Main, to e~ect a temporary 3' x 5' s[gn at S[sk[you [ ~he~man Sts., t.o publicize a forthcoming two weeks ~ev[val. On motion of Lew[s, seconded by Wh[tham, authorization to e~ect sign was g~anted unanimously. C[ty Supt. Biegel p~esented a lette~ f~om Mrs. Ma~y Rehke~ requestlng annexation of p~ope~ty located at co~ne~ of Peachy Rd. and H[11v[ew D~[ve. M~s. Rehke~ and Catholic Church have agreed to deed land fo~ the continuation of H[11 v[ew. The a~ea in the ~ea~ of .Rehke~ p~ope~ty, owned by M~. Rametes, [s desirable fo~ annexat[on in o~de~ to t/e in H[llv[ew D~[ve w[~h C~estv[ew D~[ve. At p~esent M~. Rametes has been unable to be contacted. The hou~ of ~00 PM having a~[ved, hea~[ng was held fo~ the p~oposed curb and paving of Leonard St. f~om O~egon St. to Woodland D~[ve. M~. Robert Stough, 709 leonard, voiced opposition to the p~oposed improvements due to the fact that he was not f[nanc~a11y able at the p~esent time to meet this added expense. M~. Stough stated that if f. he Council did o~der in this [mp~ovement, he ~equest that a t~ee located nea~ edge of street be left [n. M~. W. S. Jameson, 7a7 Leonard and M~. J. Bartlett, commented in favor of the improvements and each favored saving the t~ee if possible. M~. Bartlett ~equested that the intersection of Woodland D~ive and Leonard Sts. be [ncluded [n the improvements. At the conclusion of the discussion, moved by Wh[tham, seconded by Lewis, that ~he curb and pac lng of Leonard Street from O~eqon Street to Woodland D~[ve be ordered [n, and that the matter of ~eta[n[n9 the t~ee in question be left to the judgement of the City Supt. Ca~led unanimously. Moved by Wh[tham, seconded by Lewis, that a hea~Ing fo~ the p~oposed curb and paving of Prospect Street from Palme~ Road to Leonard Street be set fo~ R~O0 PM April 21, 196~. Ca,tied unanimously. Following resumption of the discussion of the ~equested annexation by M~s. Rehke~, moved by Lewis, seconded by Wh[tham, that date be established at next Counc[1 meeting for the above annexation regardless of the outcome of the ~esults of the [nqu[~[es ~egard[n9 the Rametes [ntent[ons. Ca~ed unanimously. City Supt. Biegel ~epo~ted that L[ab~l[ty Insurance had been awa~de~ to Wiley ~ Re[nholdt fo~ the ensuln9 yea~. Bids ~ece[ved w~e as follows~ Wiley [ Re[nholdt $ 4,R72.60 E~w[n Ins. Agency $ 5,~10.97 Farmers Ins. G~oup $ 6,015.20 Moved by Wa~d, seconded by Lewis, that awarding of b[d to Wiley ~ Re[nholdt, in the amount of $~,872.60, be conf[rmed. On Roll Call, ca~r[ed unanimously. City Attorney Ske~y ~epo~ted, that in ~ega~ds to supply[n9 city wate~ to Hu~t p~ope~ty located south of L[be~ty St. to Ashland Loop Road, the C[ty would be obligated to furnish same only if a ~easonable p~of[t would be derived afte~ installation of water main and pump. C[ty Supt. B[egel stated that approximately $5,000.00 would be the cost of installation. Following some discussion, moved by Bake~, seconded by Lewis, that ~equest be denied by ~easons outlined by Attorney Ske~y and City Supt. B[egel, and that M~. Hu~t be advised of th~s action. If he would assume the cost of the installation, service would be furnished to the property. Carried unanimously. City Attorney Skerry requested that some action be taken to close or remove one of the crosswalks from the Fire Station to the island at the intersection of $iskiyou Blvd. and E. Main Street. Attorney Sk~rry reported this crossing as extremely dangerous. Following discussion, City Supt. was instructed to contact the State Highway Engineer for this district regarding this situation. City Attorney Skerry presented for Council consideration, a Sub-Lease Contract for a cut stock piant at the Industrial Park. Moved by Lewis, seconded by Whitham, that matter be referred to the Realty Committee. Carried unanimously. Mr. Leo VanDijk, President of Ashiand Chamber of Commerce, requested that the City furnish six trucks and drivers for the cleanup campaign being sponsored by the Chamber. The campaign will be held the first four Saturdays in May with the aid of service clubs and others in the city. City Supt. Biegel stated that cost to the City would be approximately $900.0.~. Moved by Ward, seconded by Lewis, that authorization be granted to expend approximately $900.00 to help in the clean-up. On Roll Call, carried unanimously. City 'Supt. Biegel reported that Parking ~eter receipts had decreased approximately 1/3 since the removaI of several meters at the request of downtown merchants. Councilm'an Ward welcomed and introduced ~r. Robert Ayre, Assistant City Supt., to the Council and those present in the audience. Mr. Floyd Vogel, Chr. of Planning Commission, requested that some action be forthcoming on the new proposed Zoning Ordinance now under consideration. Mr. Vogel suggested a join~ meeting of the Council and the Commission. Mayor Neill stated that the Council as a whole had met regarding this proposed Ordinance and that some decision will be reached in regards to changes and etc. City Attorney Skerry stated that he and City Supt. Btegel would meet with Planning Consultant Brenner again regarding said proposed Ordinance. Mayor Neili expressed his pleasure that ~r. Ayre is now with us and is hard at work acquainting himself with the duties of Assistant City Supt. ~. Ayre will succeed Mr. Biegel as City Supt. on Sept. l, 196a. Councilman Lewis reported that the Sister City program is progressing and that a few meetings have been held lately. Two meetings were held in which Dr. Bowman and D~. Graham were p~esent. Discussion of late has been centered on South American countries and Uraguay seems to be of most interest at present. Mr. Lewis concluded by stating that a · ecommendation may be expected soon. The matter of water in the old Taylo~ Mili located on Hersey St. was brought up by Councilman Kerr. City Supt. Biegel stated tha~ he would investigate the matter. There being no further business, the Council unanimously agreed to adjourn subject to the call of the ~ayor. R. E. Neill, Mayor, Ashland, Oregon W. E'. Bart-elt, Recorder, Ashland',' Oregon THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING APRIL 21, 1964 The Common Council of the City of Ashland met in regblar session at 7.'30 PM this date. Mayor Neill presided. Councilmen Baker, Kerr, Lewis, Peters and Whttham present. Absent .' Ward. The minutes of Council meeting of April 7, 1964 were read. At the request of Mayor Nell l, the third paragraph of page three was corrected to read as follows~ "Mayor Neill expressed his pleasure that Mr. Ayre is now with us and is hard at work acquainting himself with the duties as Ass't. City Superintendent. Mr. Ayre will succeed Mr. Biegel as City Supt. on September 1, 1964. Minutes approved as corrected. A letter was presented requesting the reinstatement of the crosswmlk in the center of the Block on E. Main St. between Pioneer and First Streets. The letter contained ~? signatures. Following considerable discussion, Councilman Kerr, in the form of a motion, stated that we made a mistake in removing the crosswalk and should now put it back. The motion was seconded by Counc.ilman Peters. On Roll Call, carried 3 to 2. Lewis and Whitham dissenting. Recorder presented a letter from the Retail Trades Committee of the Ashland Chamber of Commerce, requesting free city-wide parking for Spring Dollar Days to be held Friday May 1 and Saturday May 2nd. Moved by Peters, seconded by Whttham, that request be granted. Carried unanimously. A letter was presented from the Ashland Chamber of Commerce requesting "The City Council should apply appropriate influence to the Oregon State Highway Commission to secure widening of Highway 66 to four lanes to the Greensprings Interchange and as soon as pos§ible to extend four lanes to Emigrant Lake, with appropriate action being taken on the Railway Overpass". Following some discussion, moved by Lewis, seconded by Baker, that letter be accepted and that Ass't. City Supt. Ayre draft a letter to the State H~ghway Dept. urging continued and expedient progress on the matter. Carried unanimously. A letter containing 13 signatures, protesting the intolerable condition of Almond St. between C~urdh and Nob Hill Sts., was presented for Council consi'deration. During discussion, it was suggested that otling of said street would help but the consensus of op.inton being that the only permanent solution~'!would be the curb and pavtng of the street. Fol. lowtng further discussion relative to the narrowness of this said block, moved by Lewis, seconded by Baker, that City Supt. investigate the possibility of curb and paving this street to widths possible under the existing conditions. On Roll Call, carried unanimously. The hour of 8~00 PM having arrived, hearing was held for the petitioned curb and paving of Prospect St. from Palmer Road to Leonard Street. Mrs. Herb Specht, owner of property on Prospect 9t., opposed the improvement at this time inasmuch as she is being assessed for improvements on Leonard St. to be constructed this year and the additional cost at the present time would create an extreme hardship. Mrs. Specht also stated that she had not been contacted regarded the proposed Improvement of Prospect 'Street. At the conclusion of further discussion, moved by Lewis, seconded by Kerr, that hearing be continued until next meeting and invite other property owners effected by this improvement to attend. Carried unanimously. Recorder presented a letter from Mr. Harry Rees requesting that action be taken to make Weightman St. a residential street and not allow heavy trucks to use said street. Moved by Lewis, seconded by Peters, that Mr. Rees be advised by telephone that there is no reason to discuss the matter further at this time. We will kee~ the matter under surveillance and as soon as the County Planning Commission takes some action on the proposed road below the tracks, Mr. Rees will so be advised. Carried unanimously. A letter was presented-from Mr. ~. S. Corthe11, Chr. of Bear Creek Polution Committee, re- questing the Council to take action in what ever way they see fit, on an enclosed ResOlution in regard to Water for Bear Creek. Moved by Lewis, seconded By Whitham, that letter be referred to Water Committee. Carried unanimously. Recorder presented a request from Mr. Walt Bosshard, Chr. of Hospital Board, that the Mayor Council and City Supt. Biegei meet with the Board Friday May 1, 1964 at 12:15 PM for' a luncheon meeting at the Hospital. Department Reports for the month of March 1964 were presented for Council approval. Moved by Peters, seconded by Kerr, that above reports be accepted and placed on fi]e. Carried un= animously. City Supt. Biegel reported that McGrew Bros. Saw Mi11, Inc. has no material available for cut stock at present and requests that action on lease for cut stock mtll be held over. Supt. Biegel reported that he had written Mr. Workman in regard to the hazardous condition of the mill on California St. but as yet has received no repk:~. Something will have to be done wtth this situation and a report may be forthcoming at next meeting. SUpt. Biegel stated that no answer has been received from Mr. Rametes regarding annexation and requests that Rehker annexation request be held over ttll next meeting. Supt. Biegel reported that complaints had been received that no parking spaces are available in the Plaza area, due to employees using said spaces all day. During discussion, it was pointed out that city employees are no greater in number than prior to the removal of Parking Meters but in order to cooperate with other business firms, moved by Whitham, seconded by Lewis, that city employees with non=official cars desist from parking in unmetered spaces in the Plaza area. Carried unanimously. Supt. Biegel stated that Taylor Mill pond is now in process of being drained. Mr. S. A. Gardener, owner of Mt. Vtew Nursing Home located at 596 Park St. requested a change of zoning on Park St. in order to add an addition to the present structure. Moved by Baker, seconded by Lewis, that Mr. Gardner refer his request to the Planning Commission. Carried unanimously. City Attorney Skerry presented Ordinance No. 1345 amending 'Sec. 4, of Ordinance No,,, 1272, which provides for the control and use by minors and adults of alcoholic liquor. Moved by Lewis, seconded by Peters, that the rules be suspended and OrdinanCe passed to second reading by title only. On Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved by Peters, seconded by Lewis, that Ordinance No. 1345 be adopted. On Roll Call, carried unanimously. Attorney Skerry presented a Resolution ordering the construction of bltulithic pavement, curbs and gutters on Leonard St. from Oregon St. to Woodland Drive. Moved by Lewis, seconded by Whitham, that rules be suspended and Resolution passed to second reading by title only. On Roll Call, carried unanimously. Following second reading, moved by Kerr, seconded by Peters, that Resolution be adopted. On Roll 'Call, carried unanimously. Attorney Skerry read Ordinance No. 1346 directing the City Recorder to certify to the County Assessor of Sackson County delinquent benefit~:assessments for collection. Moved by Lewis, seconded by Baker, that the rules be suspended and Ordinance passed to second reading by title only. On Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved by Peters, seconded by Kerr, that Ordinance No. 1346 be adopted. On Roll Call, carried unanimously.. Attorney Skerry presented Ordinance No. 1347 authorizing issuance of City Improvement Bonds in Street Improvement District No. 29 in the amount of $46,76R.93. Moved by Lewis,seconded by Peters, that the rules be suspended and Ordinance passed to second meading by title only. On Roll Call, carried unanimously. Following second reading, moved by Lewis, seconded by Peters, that Ordinance No. 1347 be adopted. On Roll Call, carried unanimously. Moved by Lewis, seconded by Peters, that the ~lectric Dept. purchase Bancroft Bonds for Street Improvement District No. 29 in the amount of $46,76R.93. On Roll Call, carried unanimously. City Supt. Biegel report'ed that bids for materials and dquipment have been awarded to the following low bidders: Transformers Westinghouse Electric $ 9,100.00 2 -Dodge 4 Dr. Sedans Walt's Lithia Motors 1,SRO.O0 ~ Ton Dodge Pickup Walt's Lithia Motors 1,569.00 I 3/4 Ton Ford Pickup Jim Busch Ford Sales 1,975.00 Poles Idaho Pole Co. 3,906.00 Cement Asbestos Pipe Consolidated Supply 1,736.30 Cast Iron Pipe U.S. Pipe & Foundry 3,942.00 Moved by Lewis, seconded by Kerr, that awarding of the above low bids be confirmed. On Roll Call, carried unanimously. Police Chief Hays, at the request of Councilman Whitham, presented a brief account of the meeting that he and Lt. Barger attended in Portland last month. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. {~: E. Neill, Mayor, Ashland, oregon W. E. Bar:el:, Recorder, Ashland, Oregon ELECT ION PROCLAMATION The Common Council of the City of Ashland does hereby proclaim that at the special election held on the 22nd day of April, 1964, there was submitted to the electors in the following described property, to-wits Beginning at the section corner common to Sections 10, 11, 14, and 15 in Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon; thence South 0°10' East 1327.20 feet to the Northwest corner of the Glendale Subdivision in the City of Ashland, Jackson County, Oregon; thence South R9°57' East 210.0 feet., thence South 0°10' East 19R.0 fee:o; thence South P9°57' East 156.0 feet: thence South 0 10' East 991.07 feet to the Northerly line of Siskiyou Boulevard: thence South 56°13' East along said Northerly line 319.0 feet, more or less, to the Westerly line of Clay Street: thence Southerly along said Westerly line of Clay Street extended to a point which lies 990.0 feet South of the North line of Section 23 in Township 39 South, Range 1 East of the Willamette Meridian, Jackson County, Oregon: thence Southeas'~erly to a point which lies West 20R.0 feet from the Southeast corner of the Northwest Quarter of the Northwest Quarter of Said Section 23: thence East 104R.0 feet to a point which lies 150.0 feet East of the East line of Tolman Creek Road: thence North and paral- lel to said Road to the Northerly right-of-way line of U. S. Hi§hway ~99 (Siskiyou Boulevard extended): thence South 56 13" East along said Northerly line 5R0.0 feet, more or less, to the North-South Quarter line of Section 14 in the aforesaid Township and Range: thence North along said quarter line to a point which lies 200.0 feet South of the South line of State Highway ~66; thence East and parallel to said South line of Highway to the Westerly line of U. S. Interstate No. 5 (Freeway): thence Northerly along said Westerly right-of-way line to a point which lies 230.0 feet North of the center line of the aforesaid State Highway ~66~ thence West and parallel to the said Highway center line to the East line of Clay Street: thence South along said East line of Clay Street 200.0 feet to the North line of Highway ~66; thence Westerly along said North line to the Southerly right-of-way line of the Southern Pacific Railroad: thence Northwesterly along said right-of- way to its intersection with the West line of Section 11 of the aforesaid Township and Range; thence South 0° 10' East 302.5 feet to the point of beginning. the question of annexing said territory to the City of Ashland. That a canvass was made of the votes cast by the Common Council of the City of Ashland, and the results thereof · were ascertained to be as follows; ANNEXATION Yes 103 ,, No · NOW, THEREFORE, in pursuance of said canvass and res.ults thereof as heretofore stated, the Common Counc'il does hereby proclaim that said electors have approved annex- ation to the City of Ashland Dated at Ashland, Oregon, this 24 day of April, 1964. COMMON COUNCIL OF THE CITY OF ASHLAND Recor3er THE CITY OF ASHLAND, OREGON ADJOURNED COUNCIL MEETING APRIL 24, 1964 The Common Council of the City of Ashland met in adjourned session at 1:30 PM this date. Mayor Neill presided. Councilmen Baker, Kerr, Lewis, Peters, Ward and Whitham present. At this time the Council made a canvass of the votes cast at the Special Election held April 22, 1964 in certain territory in the Bellview area in regards to annexation to the City of Ashland. At the conclusion of the canvass, the results were found to be: Annexation Yes 103 , No RR City Attorney Skerry read the Election Proclamation stating that said electors have approved annexation to the City of Ashland. Moved by Whltham seconded by Lewis, that the above Election Proclamation be accepted and the Mayor and Recorder be au+horized to execute the same. On Roll Call, carried unanimously. Discussion was entered into in regards to what method the annexation request of the Bellview area should be presented to the citizens of Ashland. The matters of increased millage and increase in Tax Base Rate were discussed briefly. At the conclusion of the discussion, moved by Lewis, seconded by Baker, that the Annexation Committee meet next week with Attorney Skerry to formuIate methods and present recommendations to the Council at the May 5th meeting. Carried unanimously. Councilman Ward, Chr. Airport Committee, reported that it is necessary to obtain an option on twelve acres of land owned by Mr. Prlbbeno which is adjacent to present air- port site. This land is necessary for the proposed expansion plans of the airport. Cost of land $14,500.00. Moved by Ward, seconded by Kerr, that City Supt. Biegel be authorized to negotiate for option and report back at next meeting. Carried unanimously. City Supt. Biegel reported that no bids had been received on the recent advertising of bids for sale of Cemetery property lots. Foilowing some discussion, moved by Lewis, seconded by Whitham, that lots be given to Multiple Listing with local realtors at appraised price plus commission, also non-exclusive. On Roll Call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. W. E. Bartelt, Recorder, Ashland, Oregon THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING MAY 5, 1964 The Common Council of the City of Ashland met in regular session at 7:30 PM this date. Mayor Neill presided. Councilmen Baker, Kerr, Lewis, Peters and Whitham present. Absent :Ward. The minutes of regul, ar Council meeting of April 21st and the adjourned meeting of April 24, 1964 were read and approved as read. The minutes of Planning Commission meeting of April 13, 1964 were presented for Council approval. Moved by Lewis, seconded by Whitham, that minutes be accepted and placed on file. Carried unanimously. The minutes of special meeting of Planning Commission held April 27, 1964 were presented for Council consideration. Moved by Whitham, seconded by Lewis, that above minutes be accepted and placed on file. Carried unanimously. Recorder presented a letter from the Commander of the 40Rth Fighter Group, Kingsley Field, inviting the Mayor, Council and citizens of Ashland to attend the performance of the famed Thunderbirds to be held at 4:30 PM, May 12, 1964 at Kingsley Field located near K]amath Falls. Moved by Lewis, seconded by Whitham, that letter be accepted. Carried unanimously. .:, 137 . Recorder presented for Council consideration, a petition containing 1H signatures requesting the removal of the overpass on Highway 66, located between Highway 99 and Interstate 5. Following some discussion, moved by Baker, seconded by Lewis, that th~ petition b~ foe- warded to the State Highway Commission without the end, orsemen~ of the Counc51. Carried unanimously. Bills in the amount of $~R,196.19 and Payrolls amounting to $39,574.46 were presented for Council approval. Moved by Peters, seconded by Whitham, that bills and payrolls be o~dered paid. On Roll Call, ca~eied unanimously. The houe of RiO0 PM having a~eived, the continued hearing for the petitioned curb and paving of Peospect St. was held. Mes. Heeb Specht again voiced bee opposition to the improvement at this time and qffestioned the validity of the oeiginal petition due to the fact that one of the signees was now deceased and another had disposed of his property. Mr. Osca~ Sil'Ve~ spoke tn f~voe of the improvements due to the clouds of dust which ace created by the teaffic on this steeet. Following discusston~ moved by Lewis~ seconded by Bake~ that new ownee of Litwille~ peopeety and the heirs of the deceased Mr. Berg be contacted eegarding the p~oposed impeovements and that the heaeing be continued until the May 19th meeting of the Council. Ca~ied unanimously. Councilman BaEee~ Ch~. Watee Committee~ stated that no position has been taken on the Resolution of the Isaac Walton League at this time. M~. Baker stated that the Chambe~ of Comme~ce is considering the Resolution and that discussion by the Watee Committee ts being postponed pending fuethe~ developments. Councilman Bakee~ Ch~. Annexation Committee~ peesented a most concise and infoemattve ~epoet on the couese of action which the Committee feels the City should take in reqaeds to the annexation of the Bellview a~ea. Two courses of action weee considered. (1) Public Hea~ings and ~2) Special Election. "It is the eecommendation of the Committee that w~ follow the fiest alternative and p~oceed with the decision of annexation by asking the ~Council to set a public heaeing". Following considerable discussion~ moved by Bakee~ seconded by Lewis, that the ~epoet of the Annexation Committee be accepted. Ca~ried unanimously. Following acceptance of the eepoet~ Councilman Bake~ eequested that a hearing for the above annexation be set fo~ RiO0 PM. May 26~ 1964. City Attorney 'Skeeey p~esented Oedinance No. 1348 dispensing with an election within the City of Ashland with eega~d to the desirability of annexing certain peopeety located in teeetto~y contiguous to the City of Ashland~ and establishing the 26th day of May~ 1964~ as the date foe a public hea~tng at R=O0 P.M. at the Council Chambe~s~ City Hall, Ashland~ Oeegon. Moved by Lewis~ seconded by Keee~ that the ~ules be suspended and Ordinance passed to second eeading by tttle only. On Roll Ca11~ careied unanimously. Following second ~eading by Attoeney Ske~y~ moved by Pete~s~ seconded by Lewis, that Oedinance No. 134e be adopted. On Roll Call, ca~eied unanimously. Ass't. City Supt. Ayee p~esented a five page summary of the foety three page Zoning Oedinance which has been unde~ consideeation foe many months, and suggested that a committee of the Council meet as soon as possible fo~ study of eevamping said oedinance. M~, Ayre stated that if agreement can be ~eac;hed on adoption of the oedinance~ the eaeliest date for enactment of same could be made at the Council meeting of ~uly 7th. Following a general discussion~ Mayoe Nei11 appointed Councilmen Lewis~ Kee~ and Whitham to comprise a special committee to speed up action on the peoposed o~dinance. M~. Whitham was appointed Chaieman of the above committee and ~equested that the membees meet with M~. Ay~e and M~. Floyd Vogel, Che. of Planning Commission for discussion of the o~dinance at 7~30 PM May 7th. City Supt. Biegel eepo~ted that following investigation of Almond St.~ the approximate cost of widening only would amount to $1~400.00. Mes. William McCullough~ 137 Church St., voiced opposition to the widening and stated that oiling of the steeet would eectify the situation. Moved by Bakee~ seconded by Lewis~ that mattee be ~eferred to the Street Committee and ~eport back eegaeding ~ecommendations as to widening and etc. Ca~ied unanimously. Mr. Geoege B~ennee~ ~a.ckson County Planning Consultant~ p~esented a ~equest foe $2,400.00 as City's share in .the.continuing study of the Beae Ceeek District. Total project being $93~000.00 and largely consisting of peoposed eoad patteens. Following discuss-ion~ moved by Lewis~ seconded by Ke~e~ that ~equest be ~efe~eed to Planning Co'mmi,ssion and City Supt. and to eepo~t back to the Council. On Roll Ca11~ cae~ied unanimously. M~. Pe~y Hicks~ a student at Southern O~egon College~ eequested permission ~o hold an oeientation steeet dance at the Tennis Cou~t in Lithia Pa~k next fall. Mr. Hicks stated tha~ tentative approval has been given by the Pack Commission. Date has been set foe Sept. 24, 1964. Moved by Lewis~ seconded by Whitham~ that peemission fo~ the above reouest be g~anted. Ca~ried unanimously. De. Glenn M. Revel stated that the State Optometeists Convention would be held in Ashland feom May 14th theu May 17th and ~equested that feee pa~ktng peivileges be granted those attending. Moved by Whitham~ seconded by Pete~s~ that eequest be g~anted. Caeeied unanimously. City Supt. Biegel eequested authorization to apply consumee deposits in the amount of $662.50 to delinquent accounts amounting to $1,5R2.59. Balance of $920.09 to be teansfeered to in- active accounts. Moved by Lewis~ seconded by Whitham~ that above ~equest be authoeized. On Roll Ca11~ cae~ied unanimously. City Supt. Biegel eepo~ted that Fedeeal Government has given appeoval fo~ the site of the p~oposed new airpoet. M~. Biegel stated that 12 ac~es of land owned by Mr. Pribbeno would be needed for the 3400' eunway as planned and that a 100 day option of $1~000.00 to purchase must be made. Total cost of the 12 acees being $14 ~500. 00. Aftee discussion, City Supt. was eequested to obtain an appraisal of the 12 ac~es and peesent same with option at an adjourned meeting to be held at 7t30 PM, May 7~ 1964. Ch~. of Street Committee Whitham~ ~equested that Councilmen Kee~ and Peters meet at 7t30 AM F~iday May Rth foe investigation of Almond St. widening and etc. 138 Th. ere being no further business, moved by Whitham, seconded by Peters, that meeting adjourn subject to the call of the Mayor. R. £ Neill, Mayor, Ashland, Oregon -- W' E.' Bartelt, ecorder, Ashland, Oregon THE CITY OF ASHLAND, OR£GON ADJOURNED COUNCIL MEETING MAY 7, 1964 The Common Council of the City of Ashland met in adjourned session at 7~30 PM this date. Mayor Nei11 presided. Councilmen Baker, Kerr, Lewis, Ward and ~hitham present. Absent: Peters. Councilman Ward commented on the letter received from the Federal Government stating that the site of the proposed airport had been approved. City Supt. Biegel presented a certified appraisal of the 12 acres of land owned by Mr. Pribbeno which is being negotiated for purchase. This land is necessary for f. he develop- ment of the proposed airport and a 100 day option for $1,000.00 was the verbal request of Mr. Pribbeno. Supt. Biegel stated that he had not received an option or terms of option in writing from Mr. Pribbeno. City Attorney Skerr¥ stated that both Mrs. Parker and Mr. Pribbeno must present written options describing and stating 'exact acreage and selling price before any acfion could be taken. A'~s"t. City Supt. Ayre requested that City Attorney Skerry secure an opinion in regards to the legal right of the City to Condemn land outside the city limtts. Following a lengthy discussion, moved by Lewis, seconded by Whitham, that the Airport Committee proceed at all haste and report back to the Council as soon as poss'ible status of options of land in question. Carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. R.--~. N~t-ll, Mayor, Ashland, Oregon W. £. Bartelt,-Recorder, Ashland, Oregon THE CITY OF ASHLAND, OREGON ADJOURNED COUNCIL MEETING MAY 11, 1964 The Common Council of the City of Ashland met in adjourned session at 12:00 Noon this date. Mayor Neill presided. Councilmen Baker, Peters, 'Lewis and Whttham present. Absent: Kerr and Ward. City Supt. Biegel presented an Option To Purchase, signed by Minnie Owe. n Parker, for a period of IO days to purchase 43.47-acres for a purchase price of $53,045.00. Terms of Purchase Price - $15,000.00 cash down, $4,000.00 in one year following closing, and $4,000.00 each succeeding year thereafter, until the entire amount of the principal, or purchase price, shall have been paid, together with interest on unpaid balances, payable annuaIly at the rate of 4% per annum. Exhibit #A" of the above option, under a separate transaction, R.25 acres amounting to $R,~75.00 plus existing hangars, personal property and other improvements amounting to $4,000.00. Total of two contracts -$65,920.00. During discussion, Attorney Briggs stated that he ~elt a 10 day option could be secured without cost and after said period a lO0 day option could be secured for $2,0C0.00. At the conciusion of further discussion, moved by Lewis, seconded by Peters, f. hat the no cost option for lO days on the Parker property be authorized. On Roll Call, carried unanimously. Moved by Baker, seconded by Lewis, that the Mayor and Recorder be authorized to execute the lO0 day option in the amount of $1,000.00 to purchase approximately 12 acres of land adjacent to the Parker property from Mr. Howard Pribbeno Jr., in the amount of $1~ ,500. 00. Money to be paid by the Electric Fund. On Roll Call, carried unanimously. City Supt. Biegel reported that the Mark Antony Hotel was in arrears on Mlectric and Water bill in the amount of approximately $2,000.00. Mr. Biegel requested authorization to discontinue service in two or three days. Following considerable discussion, moved by Whitham, seconded by Peters, that the Hotel be informed in writing that the back bill be paid by Thursday May 14, 196~. Supt. Biegel to advise Council as to what action has been taken by the Hotel on the above date. Carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. R.V~E N'e~fl, Mayor, Ashland, Oregon I W.E. Ba~t~lt, Recorder, Ashland, Oregon THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING HAY 19, 1964 The Common:Council of the City of Ashland met in regular session at 7:30 P.M. this date, Mayor Neill presided. Councilmen. Baker, Kerr, Lewis, Peters, Ward and Whitham present. Mayor Neill stated .that due-to an extra~ amount of business on the agenda, the reading of the minutes of the regular meeting of Na~ $, and adjourned meetings of May 7 and May 11, 1964 be dispensed with. Minutes of the above meetings stand as approved. The minutes of the Planning' Commis'sion' meeting of Nay 11, 1964 were presented .for Council approval. Moved by Lewis, seconded by Kerr, that above minutes be accepted and placed on file, Carried unanimously. A ~etter from the Retail Trades Committee of the Ashland Chamber of Commerce, requesting permission to hold a Sidewalk Bazaar Sale on July 10th and llth from the hours of 9:00 A.M. to 7:00 P.M., was presented for Council consideration. Moved by Lewis, seconded by Whitham, that request-'be granted. Carried unanimously. A letter from the Community Development. Committee of the-Ashland Chamber of Commerce, requesting that the Council ask for certified appraisals pursuant to'purchase 'negotiations of 4 lots on N. Hain and Water Street. Said lots and buildings are classified as blight areas and is recommended that buildings be demolished and cleared area be landscaped for a small park area or devoted to any other practical uses which might develop in the future. Dr. Stewart Johnson, Chr. of the above committee, stated that he felt we are started in the right direction and that the "blighted area in the Plaza"' was the logical place to begin. Mayor Neill stated that the City has many projects in the offing and'-the above would be considered along with the rest. Moved by Lewis, seconded by Kerr, that letter be referred ~o the Realty Committee. On Roll Call, carried unanimously. Recorder presented a letter from:Hr--John Schoenwald offering, to sell to the City, property located at 266 Second St. for $18,000,00 and property:at.257 Third St. for $2,500,00. Moved by Lewis, seconded by Kerr, that letter be referred to the Realty Committee, Carried unanimously. Recorder presented a letter' from the 8oard of Directors of-the Ashland Community Hospital, requesting the Council to establish, by Ordinance, (I) 'a separate fund for Hospital Expansion, (2) transfer $45,000.00 -~a,lized from sale of old Hospital to this fund., (~) reimburse Electric'Fund for $~1,948.7~ by paying at 1/$ before June $0, 1964 and 1/$ each, in June of 1965 and 1966, (4) upon return 'of this debt] deposits would be made to the Expansion Fund in the amount of $1,462.55 each month. Mr, Bosshard and Mr. Wenner,[~oth Directors of the Board, put forth their reasons for this request. Following some discussion,; moved by Baker, seconded by Lewis, that matter be referred to Finance Committe~ and.Hospital Board for further'discussiOn. Carried unanimous ly. Regular business was suspended at this time and Councilman Lewis introduced Mr, Robert Finlayson, representative of the Home and Housing Financs A~ency', who informed the Council of a few aspects of the Urban Renewal Development program. The hour of 8:00 P.M, having arrived, the' continuation of the hearing for the' petitioned curb and paving of Prospect St. was again opened-. Mrs. Herb Specht again voiced her opposition .to-the improvements at this time, and emphasized very strongly that she felt that everyone concerned' should be given the opportunity to ~approve or disapprove petitions ~£or such improvements. Hr-, Oscar Silver voiced his approval of the proposed curb and paving, City Superintendent Biegel reported that Hfs. 'Berg and Hr. Hamilton had signed for the improvements, thus making 4 of the 5~property owners in favor of the improvements. Following some discussion~ moved by Lewis, seconded by Ward~ that the curb~ gutter and paving o£ Prospect St. be ordered in, On Roll Call~ carried unanimously. Mrs. Specht requested installation of Street Light near her property. City Supt, Biegel was instructed to investigate the request. At this 'time Hr, Finlayson resumed his discussion of the Urban Renewal program and proceedures and at the conclusion of his discussion he-suggested that a planner could be sent in to inves,ti~ate our area at no cost to the City. Hayor Neill expressed hiS,..thanks, to Nr. Finlayson for giving ~his time for explanation of the program and it.was ~oved by Lewis,' secoa-ded by. Ward, that City Supt, be authorized to ~rite the HHFA in San Francisco requesting that a Planner be sent to Ashland to investigate the area. Carried unanimously. Recorder presented a letter from bit. Harry Rees, 171 ~i~htman Street, stating that he intends to make no ·ore payments on the Improvement Lien for the- curb and paving on Wightman Street and, expects, the return of $119.30 paid to date, Following discussion, moved by Lewis~ seconded by Peters~ that no action be taken and letter be accepted and placed on file, Carried unanimously. A petition requesting the curb, gutter and paving of Harmony Lane from Siskiyou Bird. to Joy Avenue~ and that of Harmony Circle, was .presented for Council consideration. Following some discussion~ action withheld until later in the meeting pending study of the'Subdivision Ordinance pertaining' to mandatory improvements after a two year period. Department Reports for the month of April, 1964 were presented for Council approval. Moved by Lewis, seconded by Kerr, that the above reports be.accepted, and placed on file. Carried unanimously, Councilman Whitham, Chr. Street Committee, report that the ~Committee had investigated the requested impe. ovement of Almond Street and although several property owners have been contacted some costly work on other properties will delay any recommendations pending results of contacts of all concerned. City Supt. Biegel reported that the formal plat of Timberline Subdivision had been accepted and that a hearing date for annexation o£ same should~be set. City Attorney Skerr~ .stated he would prepare a Resolution for Council meeting of June 2, 1964 setting hearing date for the above annexation. Councilman Whitam, Chr. of Council Zoning Committee, reported that the committee has held two meetings in regards to the revised proposed Zoning Ordinance and that it is now in the hands of the Planning Co~nission. The Planning Co~ission plan to re-submit sa~e to the Council for final action by July 7, 1964 with Council action scheduled for July 21, 1964. Moved by Lewis, seconded by Peters, that the Report of Council Zoning Committee be accep~.e~d and placed on file. Carried unanimously. Upon resumption of discussion of the petitioned request for the curb, gutter and paving of Harmony Lane and Harmony Circle, it was decided to set date of hearing for sa~e for 8:00 P.M., June 2, 1964. City Supt. Biegel reported that upon recoaendation of the Planning Commission and further investigation by the Office of City Supt., it is recommended that the share of the City of in the amount of $2,400.00, for Phase 2 of Bear Creek Urban Region Planning Project be adopted. Moved by Lewis, seconded by Kerr, that the above expenditure.be authorized. On Roll Call,' carried unanimously. Mayor stated that a meeting with the Citizens Budget Co~nittee will be held Monday May 25, 1964 at 7:30 P.M. City Attorney Skerry presented Ordinance No. 1349 amending Sec. 5 of OrdinanCe No.-1046, which Ordinance defines and punishes certain~ offenses against the public peace, safety, morals and ~general welfare~ to define the offense of vagrancy; and declaring .as emergency. M.oved by Peters, seconded by Le~is, that the rules be suspended and Ordinance passect to second reading by title only. On Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved by Kerr, seconded by Peters, that Ordinance No. 1349 be adopted. On Roll Call, carried unanimously. City Supt. Biegel reported that the 10 day..option on the proposed airport land o~ned by Minnie O~ens Parker, would, expire at midnight this date. Following considerable discussion rei~arding the .I00 day option on the offered 51.72 acres of land, and also the ~atter'of pre-payment conditions, ~oved by Lewis, seconded by ~hitham, that the 100 day option in the amount of $2,000.00 to Minnie O~en Parker' b,e.. executed. On Roll Call, carried unanimous ly. Moved by Lewis, seconded by,Whitham, that pursuance of-the matter of the pre-payment conditions in the proposed airport land purchase' be made with Attorney Briggs and report back at the June 2nd Council meeting. Carried unanimous ly. Supto Biegel requested that May 29th be taken as a holiday in lieu of Saturday May'-3Oth which is one o.f the paid holidays of. the City. Following discussion, moved by ~hitham, seconded by Peters, that Friday, Ma~ 29th be. deSignated'as a 'holiday. as requested,' Carr£ed 5"tO'"l, Lewis dissenting. There being~no further business, .the CodnciI unanimously agreed to. adjourn subject to the call of the Mayor. R: I~. Nei~l ................... r of Ashtand, Oreg'~n ~. B. Bartelt-, Recorder "Ash'l'~nd','"O're'~'oh ' THE CITY OF ASHLAND, OREGON AD~OU~NED COUNCIL MEETING NAY 25, 1964 The Common Council of the City of Ashland.~et in adjourned session at 7:30 P. M. ~his date. Mayor Neill presided. Councilmen Lewis, Ward and Whitham present. Absent: Baker., ~err and Peters, Purpose of meetini being a public meeting of the Citizens Budget Committee and the,Common Council for study of the 1964-65 Budget for the City of Ashland. Mayor Neill proposed the names of Mrs.' Julian Battaile and.Mr. J, H, Gruber for appointment to Citizens Budget Committee for a period, of three years. Moved by Ward, seconded by Whitham~ that the above appointments be confirmed. Carried-unanimously. Those present of the Citizens Budget. Committee.,were as follows: Howard Pierce,-Lyle [nower, Clarence Bell, Mrs, Julian Battaile. and J. H. 6ruber. Absent: David Fortmiller. Moved by Bell, se'conded by ~rs. Battaile,,that Howard Pierce be elected Secretary, Moved by Pierce, seconded by Bruber, that Mrs. Battaile be elected Secretary. The vote being a tie, Chr, ~nower cast his vote in favor of Mrs, Battaile as Secretary. City Supt, Biegel.presented the proposed 1964-65 Budget for .the City of Ashland for analysis and discussion. At the conclusion of the presentation, City Supt. Biegel stated a final meeting:~ith the Citizens Budget Committee would be held at 7:30 P.M:....Thursday, June 4, 1964, at which time said budget would be adopted by the Common Counci 1. There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. ., 0'regO R. L. Neill, '~ayor o[ Ashland, ' '~' ' ............. W.. ~.'. 8ar~elt, ' nd, ore'g'o~n''' THE CITY OF ASHLAND, OREGON ' ADJOURNED COUNCIL MEETING MAY 26, 1964 The Common Council of the City of Ashland met in adjourned session at 8:00 PM this date. Mayor Neill presided. Cotmcilmen Baker,' Kerr, Lewis, Peters, Ward and Whitham present. Hearing'was now opened on the matter of annexing certain territory in the Bellview District to the City of Ash land. City Attorney Skerry read the proposed Ordinance pertaining to the above annexation. Mayor Neill requested those :in the audience, who were in favor of the annexation., to voice their opi~ons. Receiving no response, Mayor Neill requested those in opposition to the annexation to present their opinions. Mr. Earl Hausmann, 1145 Siskiyou Blvd., stated .that he wanted to know what benefit the annexation would be to the City. Councilman Lewis stated that benefi-ts would result in an orderly -growth of the areai-~give necessary police and fire protection and much needed sanitation facilities. ~Mr. Hausmann stated that the $410,000.00 expense to lay out the streets,, sidewalks, and etc. would have to be paid by the taxpayers of the city and which would take lO years before the area reached par. The 3 mil tax increase as proposed would be too great and'that-th~-a~ne~on· sheuld be voted on by the people in the City. Councilman Baker stated that it costs money to' grow but that property' values would be increased and that the present manner of annexation was the,~..usual .method which-has been used in the~ past on requested annexations. Mr. Hausmann · remarked that 30 'to 40%-' of land now in the~.city' was~.not used and again stated that an election should be held. Mr. George L. Jones, 1336 Madrone St.,' stated very vociferously that he was against the annexation-and also against the way the City was being-run~ - Mr. Jones now read a prepared letter (which he stated that he had been trying to have published in the Ashland Daily Tidings) opposing the annexation "boondoggle"; that promoters were trying to put this over; 7000 more people could be placed in the present undeveloped areas in the city; needless proposed spending of taxpayers money for Nmi11 Creek Water, TID Water for Domestic' use, and renov~tit~ of the Plaza Area; not taking care of request to repair Almond Street; refusal to give- free electric service to the Boy Scouts; City Water Program; selling land at Golf Course for $1,000.00 an acre and then proposing to buy Airport land for $1,500.00 an acre; thousands of dollars in the bank not drawing interest, and again emphatically voicing his disapproval o£ the way the City was being run by the "City Hall Gang". Mayor Ne/Il replied, quite forcefully "For you, Mr. Jones, thre is no gang in City Hall". Mr. Hans Lassen, 582 Allison St., stated that he was neither for nor against annexation buy felt that the matter should be decided by an election. Mr. Lassen asked if the City weuld purchase the electric system in the area to be annexed and was advised by Attorney Skerry that the City does not necessarily have to make the purchase. Mr. A. P. Sloger~ 750 Tolman Rd.., opposed the annexation and stated there were votes challenged in the election. City A:torney Skerry advised Mr. Sloger that the election and,.' results~ were proper. Mr. Sloger then remarked that the City proposed the annexation 'and made the statement that Councilman Baker had stated "that if we don~t get you by election, we wit-1 force you in". Councilman Baker flatly denied any such 'statement. Mayor Neill replied., that the,City was not fomenting the idea of annexation. Mrs. Sloger also spoke against annexation, stating this means double and triple taxes, this is no longer a gree .country and furthermore, no"'longer liked Ashland. Karl Windbigler, 975 S. Walker, spoke in favor 'of the annexation citing the fact that he has 18 acres involved in the-annexation and is buying 10 acres more.. Several thousands of dollars will be brought into the City by this action. Robert Voris, 954 Siskiyou, voiced praise for' the Council in being far-sighted in preparing for an orderly · ' growth of the City and'recommended the annexation highly. Chester Squire, 1167 S..Tolman, stated he favored-annexation and wanted orderly development even though it wi 11 cos t money. William Dawkins, 140.Ridge Road, spoke, ver)r'.stwe~R/y for annexation anti'defended, the action of the City at the Oak Knoll. pro~ect. Mr-.Dawkins~ stated that-;',at ~Oak;Knoll we have spent ~601000o00 ~on land still owned by the City", also we will annex anytime the'City wants us in. Mr. Dawkins commented on the trouble, some annexed areas 12 miles North of here., are having due to poor planning and in closing stated that persons shouid get'-the facts before,expressing'undue'criticism of, the work and actions.of the Mayor and Council. Councilman Lewis stated that he had served oRthe annexation committee and after weiBhing the problems, he felt. that the annexation is the best thing foz,.the orderly growth of the City. Sympathy .is felt for some of the people buy we as City Councilmen must ':be: aware of the' future and in our democratic process we must abide by majority ~rule, and thus moved 'that under a suspension of the rules, Ordin~nce be passed to second reading by title only. Motion seconded by Baker; On Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved by Peters, seconded by Ward, that Ordinance No. 1350 be adopted. On Roll Cai1, carried unanimously. City Supt;' Biegel presented a Resolution requesting a .sum of not to exceed $900,00 and services of city employees not to, exceed a value of $1,500.00, for Ueban.Pianning Assistance. 'Moved by Lewis, seconded by Whitham, that the rules be suspended and Resolution passed to second reading' by title only. On Roll Call, carried'unanimously. Following :second reading, moved by Kerr, seconded by Whithami thst the Resolution be adopted. On~Ro11 -Call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn sub,oct to.the call of the Mayor. R.-L: Nei~l, Mayor of Ashland, Oregon ....... W.E. artelt, Recor er Ashland, Oregon THE CITY OF ASHLAND. OREGON · REGULAR COUNCIL ~iETING JUNE 2, 1964 The Common Council of the City of Ashland met' in regular session at 7:30 P.M. this date. Mayor Neill presided. Councilmen Baker, Kerr., .Levis ~nd Ward present. Absent: Peters and Whitham. The minutes of the r~u,lar ~eeting' of May 19th. and aiijourned meetings of May 25 and 26, 1964 were read and approved as read. A letter was presented from the Ashland Chamber of Commerce expressing their thanks to the City of Ashland for' the ,ful.1 cooperation,'.andJsnpport rendered in'-~he City,wide cleanup ca~pai~n. Moved by Lewis, seconded by Baker, that letter h~aecepted.~and placed on file. Carried unanimously. . . Recorder:presented a letter,.from,'Cecil E. Goins, Pastor of First Baptist Church, requesting permissic~ to block of Hargadine Street.~bet~een.:.First and Second from 10:00 A.M. until 11:00 A.M, each day, Menday ,through Friday, June 8. through June 19. Beck_use of li~i~tad of£,street facilities, request is being made so thht the street might be used.-as a recreational area during theJ Vacation Bible' School o~ the' above dates., ~ollo~ing some discussion moved by!: Levis ,, seconded by £err, that', above request be granted,~,~ .C~'. Roll Call, 'carried unanimous ly. The ~inutes of the Special meeting, of the Planning Commission: held June 1, 1964 were presented f~ Council approval° Moved by Baker, seconded by Lewis, that-the above minutes be accepted and, placed on file. Carried, unanimous ly. - A proposal that the'City sell its" electrical system and .that least half of sale price be used for capit~l, improvements vithin' the.City, rms.,presented .toLtd~e~ Ceuncil; Proposal contained 40 signatures of citizel~s':hnd taxpayers of Ashland. Diseussiondeferred .until close of meeting. Bills in the amount :of $95,~850.27. and payrolls'.,~amounting .to $39,001.19 vere presented for payment. Move&by Ward, seconded.by~err,' that-~bills and payrolls be' ordered paid. On Roll Call, carried unaniiaously. Councilman Ward, Chairman-of Finance ~& Realty Committee, l~sen.ted the following report in regards tO matters .referred to the Co.hi.tee' by Council action of May 19, 1964: : (I) No further action .on offer of Schoenwald property at 266 Second Street. (2) Action h~ld upon purchase ,of buildings on block bodnded by N. Main, C. and Water Streets, until entire study"of' urban' renewal' has been made. (3) Rec___n~e__ nd $ 45 ,.000 . 00 from the. s~le .of-, old hospital be set up in special fund for hospita'l ' expansion, ~ls~,:Hospital to payJ~a'ck "to-the'Electric Fund the $31,948~73 vhich it had borrowed. (4) Proceed with application for airport construction assistance with the Federal Government. Following disucssion of the above; recommendations, moved by Ward, seconded by Kerr, that City Superintendent be authorized' to prepareipapers f~r Federal 'Assistance for, theF, proposed airport~ On. RoI:I Call, carried unanimous, ly,~ ~ Moved':by' Ward', seconded-by Levi$,~'th~t'~rans~er 0f..$45,000.00 from s~le :Of"old Hospital be authorized and."that City :Attorney be instructed to prepare an. ordinance settin~ up Buildin~ Expansion Fund for this .transfer, On Roll Call, carried unanimously. Councilman Levis requested that the" City Superintendent 'and City Attorney contact Attorney Briggs in regards to cash purchase' of proposed: airport ,land instead of payments as 'stated in proposed contract. The hour of 8:00 'P~ having arrived, hearing vas held for the proposed curb, gutter and paving of Harmony Circle and Harmony-Lane from, Siskiyou~Blvd. to Joy Avenue', Mr. Herb Hinrichs spoke in favor of'lhe improvements. No objections being presented~-:moved by Ward, seconded by Lewis, that above curb, gutter and paving be ordered in. Carried unanimous ly. City Attorney Skerry read Ordinance No- 1351 dispe~sing with an election within the Cit. y setting the date of July 7, 1964 for hearing on ~the petitioned anne. xation of the' ?i~berline Subdivision.. Moved,by Lewis, seconded by Kerr,, that, 'the rules be ; suspended and'Ordinance passed to second reading by title, only. On Roll Call, carried- unanimously. Folloving.second reading by: Attorney Skerry, moved by Baker, seconded by Le~is, that Ordinan'ce:"No- 1351 be adopted. On Roll, Call, ' carried unanimously. Attorney Skerry presented~ a Resolution ordering, the 'construction of bitulithic pavement, curbs and gutters on Prospect Street from Leonard St, to, Palmer Road., Moved,by Ward, seconded by Lewis, that'under a suspension of'the rules, Resolution: kc. passed to second, readingby 'title only. On Roll Call, carried unanimously. Following second'reading .by,, At~rney Skerry,, .moved by. Kerr, .seconded by Baker, that'-Resolution be adopted. On Roi I Call, carried, unanimous ly. Attorney Skerry presented a warranty deed 'to Lithia .Church. of Christ for property purchased from Cemetery Trust in Norpark Subdivision., .Moved :by Levis,-seconded by Ward, ~that Mayor and Recorder~be authorized to execute, the above deed. On~- Roi I .Ca:il, carried unanimous ly. · City Superintendent Bieget requested, that a. hearing be set for the petitioned curb, gutter and paving of Scenic Dri~ve-.£rom-Nutley to'Church.' Moved'by Lewis, seconded by Ward, that hearing for:'the above petitioned Street. improvements ,be set for. 8:00 PM, June 16, 1964. Carried unanimously. Mr. Floyd Vogel, Chairman of Planning .Commission, presented an outline of the revised zoning ordinance as recommended by the Planning Conunission. Mr. Vogel was advised to submit the comptete ordinance at the council meeting of June 16th and at .that. time dates for hearings will be set. Assistant City Superintendent-Ayre presented to the Council a resume of Regional Meeting of League of Oregon Cities which he attended recently at 6ran~s Pass. 'There being no further business, the Council unanimously agreed to adjourn subject to the call of the Mayor. Following adjournment,. Mr. ~l'oyd Selby requested that the names of signers, for the proposed city improvements be read. Following the. reading~ of the si'gnatures of the proposal, by the Recorder, Mr. Selby commented on the work that had been done by different~ groups in their efforts to obtain ney industries, new buildings and etc., and ..that now is the time for'proper planning and action. Enthusiasm is now at a high pitch and a round table discussion with committees is desired to get something started. The sale of the electric system to P. P. i L. was suggested as-means for immediate finances of many of the projects listed in the proposal. Following considerable discussion, Mayor Neill requested that a committee consisting of Llo~d Selby, Richard Cottle and Bob Reinholdt meet with: the Electric Committee, City' Superintendent, Assistant City' Sa!l~erintendent and City-Attorney to discuss .the matter an~ ~o--submit to the Council and Mayor a formal committee for study and action of' the. submitted proposals. R. E. Neirl; Mayor of AShllmd, 0'{e'g~n ..... .... Wo E. it.a~telt,Recorder, :~l~lm~d. Oregon . llt CIT~ OF ASHLAND, OREGON ADJOURNED COUNCIL MEETING JUNE 4, 1964 The Common Council of the City: of Ashland met in adjourned session at 7:30 P.M. this date. Mayor Neill presided. Councilmen Baker, Kerr and Whitham present. Absent: Lewis, Peters and Ward. Members of the Citizens Budget Committee present were, Lyle Knower, Chairman; Mrs. Julian Battaile, Seeretary; J. H. Gruber and David Fortmiller. Absent: Howard Pierce and Clarence Bell. After final .study and discussion of the submitted 19~4~5. Budset .for the City of Ashland, moved by Gruber~ seconded'by Battaile,. that the Citizens Budget Committee approve the above budget. Carried unanimously. Chairman Knower stated that both Clarence Bell and Howard Pierce recommend passing the 1964-65 Budget. Moved by Gruber, seconded by' Fortmiller, that Council accept the 1964-65 Budget as submitted. Carried uneaimously. Mayor Neill thanked the members of the Citizens Budget Committee for their interest' and study in the proposed Budget. Moved by Baker~ seconded by Whitham that' City Superintendent be authorized to publish the 1964-65 Budget. On Roll Call, carried unanimously. There being no further business,' the Council unanimously agreed to adjourn subject to the call of the M&yor. R: I~. Nell I, M&yor Of A~h 1-and,- O'regon ........... W.''£, llaYt'elt, Recorder, Ashland. Oreli°n Ti/ CITY OF ASHLAND, OREGON .~REGULAR;~ COUNCIL ~ETING JUNE 16. 1964~ The Common Council .of the City of Ashland met .in regular session at 7:30 P.M. this date. Mayor Neill presided. Comtcilmen Baker, Kerr, Lewis, Peters, Ward'and Whitham present, The minutes of council meetinEs of June 2 and.June 4, 1964 were read and approved as read. .Recorder presented Malt Beverage License application submitted by Samuel O. Prough and Thomas A. Dwyer, DBA Log Cabin, 41 N. Main Street, Ashland, for. Council approval' Moved by Ward, seconded by Peters~ that approval be granted. .Carried unanimously. A letter was presented from the Ashland Chamber of Commerce requesting, that Winburn ~Way be closed to through automobile 'traffic from the entrance-of Lithta-Park to Nutley Drive for-two days~ July"3rd and 4th, also permission be granted 'the Community Circus to set up bleachers and facilities~ for show in the street and parking spaces in the above designated area. moved by Lewis, 'seconded-by Kerr, that above request, be granted. ;Carried unanimously. A letter f~om .the Ahland Park Commission, requestiag that' the Commission be allowed to install "jitter bars" 'at appropriate locations on the street in the park above Nutley Street to control speeding and provide greater 'safety for children 'and adults crossing or walking upon that street. Following some discussion, City Superintendent Biegei requested that City. Attorney Skerry:research the legality of said installation on a public street. Moved by-;Baker, seconded by Lewis, that' :~he matter be referred to Traffic Committee and City Attorney for clarification of the legal aspects:of the proposed installation. Carried unanimously.. Councilmen Lewis, Whitham, Elden Scriptor, Chairman of Park Commission and Police Chief Hays stated that they felt the proposed installation would curb speeding. Recorder presented'a letter from Mr. Joe P. Hennick, 1523 Ashland Mine Road, requesting annexation of Pleasant view Addition No. 2. Action deferred until later in the meeting. Department reports for the month of May, 1964 were presented for Council appr°val. Moved by Peters, seconded by Lewis, that above reports be accepted and placed on file. Carried unanimously. City.Attorney Skerry '-stated that he had talked with Attorney Briggs in regards 'to payment without penalty in regards to proposed airport land purchase from )irs. Minnie Owen Parker , .. aa~..reques ted. that ~r, Briggs submit a reply to the Council. Councilman Lewis stated that he felt that the need of a detailed report on the. operating and maintenance costs of airports of our size was imperative before the option on the two parcels of land expires,,, and requested that Assistant' City Superintendent Ayre make a study of this matter. Mr. Ayre stated he would have the report prior to the next council meeting. 144 City Superintendent Biege~stated ihat he felt the Plesant View Subdivision No. 2 should not be .annexed at this time due 'to the distance from the present fire station. Also, a new water main would have to be run to this area and a fire station" constructed' in the north area of the City to protect our present City fire insurance rate if this.area was to be annexed,. .Following considerable discussion, moved by Lewis, seconded by Whitham, that the request for annexation be. turned down at this time., On Roll Call, carried unanimously. Councilman Baker requested the City Superintendent to contact the Oregon Insurance Rating Bureau in regards to an .annexatiOn of this nature as to what effect it would have on the rate of the City as a'whole. City Superintendent Biegel reported that he had been unable to prepare the notice of hearing for the curb, gutter and paving of Scenic Drive from Nu£1ey to Church Street in time for the scheduled hearing of June 1964~ and requested-that the hearing be'reset for July 7, 1964. Moved by Lewis, seconded by Baker, that the above hearing be set for 8:00 P.M. July-7, 1964. Carried unanimously. Councilman Baker requested that City Attorney Skerry prepare a Resolution in memorium of the late Police Sergeant Vernon A. Decker. Councilman Lewis reported that two representatives of Urban Renewal Development Agencies would be in Ashland Wednesday, June 17th. Areas of the College~ will be looked over and also areas of the City proper will be investigated. Mr. Lewis ~requested that anyone interested should attend and the Mayor and Realty Committ~ meet at the Council chambers at 1:00 P.M. for.discussion by the above representatives. Mr. Lewis stated that credits accumulated by the College could be used by the City for Urban Renewal Funds which would amount to a .great savings of cash outlay. Councilman Lewis presented a report of the Council Electric Committee on matters pretaining to certain capital improvements projects which might be financed through the sale of :the Cityts Electric Department. The Mayor's Special Committee, and segments 'of it, has met on four occasions since its inception and the entire Mayorts Committee is scheduled to meet again Monday, July 6. An outline of plans for development o£ the first .capital improvement program are outlined in this report which is on file. Mayor Neill com- plimented the con~nittee on a most excellent report. Councilman Lewis stressed the fact that the Planning .Commission should participate in the proi,~am, Following further discussion, moved by Lewis, seconded by Ward, that the above report be accepted and placed on file and that the Planning Commission be requested to participate in the program as set forth in the report. Carried unanimously. Mayor Neill proposed the appointment of Mr. Gary L. Boshears as Assistant Electrical Superintendent, effective July 1, 1964. Moved-by Lewis, seconded by Baker, that the appointment of Mr. Boshears be' confirmed. On Roll Call, carried 5 to-0, Ward abstaining. Moved by Kerr, seconded by Lewis, hearing for the 1964-65 Budget be set for 8:00 P.M., Tuesday, June 30, 1964. On Roll Call, carried unanimously. City Attorney Skerry read Ordinance No. 1352' establishing a fund to be known as the Ashland Community Hospital Construction Fund for the purpose of providing a sinking fund for future hospital expansi-on, Moved by Lewis seconded, by Baker~ that under a suspension of the rules, Ordinance be passed to second reading by title only, on Roll Call, carried unanimously. Following second reading by Attorney Skerry, moved by Whitham, seconded by Peters, that,/Lrdinance No. 1352 be adopted. On Roll Call, carried unanimously. City Superintendent Beige1 recommended the transfer of the Hospital Trust Fund account to the newly established Hospital Construction Fund. Following discussion, moved by Lewis, seconded by Kerr, that Hospital Trust Fund be transferred to Hospital Construction Fund. On Roll Call, carried unanimously. Moved by Baker, seconded by Whitham, that funds of the newly 'established Hospital Construction Fund be placed on time deposit. On Roll Call, carried unanimously. City Attorney presented Ordinance No. 1353, dispensing with an election within the City of Ashland with regard to the desirability of annexing property (Terra Linda#2) located in territory contiguous to the City of AShland, and establishing the 7th day of July, 1964 as the date for a public hearing at-8:00 P.~t. at the Council Chambers, City Hall, .Ashland, Oregon. Moved by Lewis~ seconded by Whitham, that the rules be suspended and Ordinanced passed to second reading by title only. on Roll Call, carried unanimously. Following second reading, moved by Whitham, seconded by Ward, that Ordinance no. 1353 be adopted. On Roll .Call~ carried unanimously. City Attorney Skerry reported on a letter received from Southern Pacific Company ~hich stated that no definite assurance could be given not to exceed 15 minute periods of blocking street crossings (Mountain Avenue) during switching and movement of trains. Following some disucssion, no action taken. Alyce Barber, 474 Beach Street, presented a petition ~equesting permission to give knitting classes in her home. Petition carried the signature of 14 residents of Beach Street. Following disucssion regarding present zoning ordinance stipulations., relative.~ to operating., a business in.a ho~e, the Council approved the request. There being no further business, the-Council agreed~'to adjourn subject to the.call of the Mayor. , .. R. L. Neill, Mayor of k~hland, Oregon ~. E". Bartelt, R~c~rder Ashland, Oregon' THE CITY OF ASP~D, OREGON ADJOuRNED COUNCIL MEETING JUNE 30, 1964 The Common Council of the City of Ashland met in adjourned session at 8:00 P.M. this date. Mayor Neill presided. Councilmen Lewis, Ward and Whithampresent. Absent: Baker, Kerr and Peters. Mayor Neill now declared the hearing open in~re[ards to the adoption of the 1964-65 Budget as recommended by the Citizens Budget Committee at their meeting of-June 4, 1964. City Superintendent Biegel presented Ordinance No. 1354 adopting the budget, and levying taxes for the period of July 1, 1964, to and including June 30~ 1965, in the sum of $174,935.00 upon all the.real and personal property subject to assessment and levy within the limits of the City of Ashland, Jackson County, Oregon, said levy ~6'b6.:in;~aci6=aance;'wilth the 'particular appropriations 'mentioned herein. Mayor Neill asked for ~ents'from the audience. Mr. Elliott MacCracken commented on the fine job done. No objections 'being presented; moved by Whitham, seconded by Lewis, that the rules be suspended and Ordinance passed to second reading by title only. On Roll Call, carried unanimously, Following second reading by Superintendent Biegel, moved by Lewis, seconded by Ward, that Ordinance No. 1354 be adopted. On Roll Call, carried unanimously. There being no further business, the Council unanimously agreed to adjourn subject to the call of th® Mayor. / R. %1 Neill; Mayor of Ashland, Oregon ' - Il/. E'. Bartelt, Reocrder, Asl~land, Oregofi ' \ HiE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING JULY 7, 1964 The Common Council of the City of Ashland met in regular session at 7:30 P,M, this date. Councilmen Baker, Kerr, Ward and Whitham present. Absent: Mayor Neill, Councilmen Peters and Lewis. Chairman of the Council Ward presided. Minutes of the regular meeting of June 16, 1964 and adjourned meeting of June 30, 1964 were read and approved as read. The minutes of the regular meeting of the Ashland Planning Commission of June 8, 1964 were presented for Council approval. Moved by Baker, seconded by Kerr, that above minutes be accepted and placed on file. Carried unanimously. Recomder Bartelt presented a letter from Milton E. Frey, 480 Bille Road, Paradise, California, requesting Council i consideration of his desire to lease, for six months with option to buy, the Leach property on Normal Avenue to become effective July 15, 1964. Mr. Frey stated that he would contact Councilman George Ward for information and advice. Councilman Ward stated that Mr. Frey had contacted him and he discussed the matter with the Realty Committee. ltard also stated that the selling price for the property was $13~750.00. It was moved by Kerr, seconded by Whitham, that the property be leased to Mr. Frey for six months with an option to buy effective July 15, 1964. On Roll Cai 1, carried unanimous ly. Recorder Bartelt presented a letter submitted by L. E. Lusk, East Side Abattoir, P. O. Box 515~ Ashland~ Ore- gon, making application for city sewer services to his business and possibily one or two residences. City Superintendent Biegel stated that he would contact the State Board of Health regarding this matter. It was moved by Baker, seconded by ~Whitham that the above matter be referred to the Sanitation Committee. Carried unanimous ly. Recorder Bartelt presented a letter from the Ashland Chamber of Commerce requesting the City's assistance in their efforts to obtain lighting for the freeway interchanges: into Ashland, Their investigations have revealed that the State Highway Department' will install the facilities for lighting on the interchange itself if the electricity is paid for b¥~-~another.body. However, the law specifies that the complete access road into town mus~ be. lighted if the interchange' is lighted and it' is the Chamber's understanding that this access road lighting installation will not be made by the state, the letter, therefore, requested that the City of Ashland light the Greensprings access road as .far as necessary into town, and assume cost of electricity for the interchange lights and access road lighting. It also requested that the City submit a report of this situation to the County. Court and enlist thier cooperation in lighting the interchanges and access roads. City Superintendent Biegel stated that as a ~sult of his conversations with State Department representatives he has learned that the lighting for the interchanges can not be accomplished before next year. Moved by Whitham, seconded by Baker that the matter be referred to the Electric Committee. City Superintendent Biegel is to confer with representatives from the State Ilighway Department and from the County. Carried unanimously. Recorder Bartelt presented a letter form the Chamber of Commerce requesting the City's cooperation insecuring Freeway sign modifications from the State Highway Department. These modifications being: signg south of Ashland to read "ASHLAND NEXT IIIREE EXITS" in lieu of the present "ASHLAND NEXT TWO EXITS" (This would be including ~he Valley View interchange); and the addition of the word "DOWNTOWN" on the Ashland exit signs. It was moved by Whitham and seconded by Baker that the City Superintendent or the Assistant City Superintendent handle this matter with a letter from'-the~.;Ci..ty and a copy of the Chamber of Commerce letter to the State Highway Department. Carried unanimous ly. The hour of 8:00 P.M. having arrived, the continuation of petitions and communications was postponed until after the scheduled public hearings. Public hearing was held on the proposed annexation of Timberline Subdivision. City Attorney Skerry read Ordinance No. 1555 pertaining to said annexation. There being no objections presented, it was moved by Whitham, seconded by Kerr that the rules be suspended and Ordinance No, 1555 be passed to second reading by title only. On Roll Call carried unanimously. Following second reading by Attorney Skerry, moved by Baker~' seconded by Whitham that Ordinance No. 1555 be adopted. On Roll Call, carried unanimously. Public hearing was held on the proposed .annextion of Terra Linda #2 SUbdivision. There being n'o objections preserrted,,City Attorney read Ordinance No. 1556 pertaining, to said annexation. It was moved by Kerr, seconded by Whitham that under a suspension of the rules, Ordinance 1556 be passed to second reading by title only. On Roll Call, carried unanimously. Public hearing was held on curb, gutter and paving of Scenic Drive from Nutley Street to Church Street. Ther were no objections from the audience and City Superintendent Biegel stated that the petition for the paving was signed by well over 50% of the property owners. It was moved by Whitham, seconded by Kerr that the curb gutter and paving of Scenic Drive be ordered in and the City Attorney be authorized to prepare a resolution for said curb, gutter and paving. On Roll Call carried unanimously. Recorder Bartelt presented a letter form the Retail Trades Committee of the Ashland Chamber of Commerce re- commending that the parking meter removal plan that was adopted on a test basis this spring, be continued and all areas previously metered be posted with a two hour limitation sign. They also recommended that these areas be spot checked periodically and offenders ticketed. It was moved by Kerr, seconded by Whitham that the letter be accepted and placed on file. Carried unanimously. Chairman Ward asked that action on this matter be delayed until later in the meeting. Bills in the amount of $44,899.24 and payrolls amounting to $41,045.45, totaling $85,942.67 were presented for payment. Moved by Kerr, seconded by ~hitham that bills and payrolls be ordered paid. On roll call, carried unanimous ly. Council ~hitham, Chairman of the Traffic Committee~ requested that the Council withhold action regarding the Park Commissionts request to install "jitter bars" in Lithia Park until the next Council meeting to allow the Committee to do some more research on this matter. Superintendent Biegel presented a report of the parking meter removal test. Discussion was held on the loss of revenue and the high percentage of the spaces that were being used by persons employed in the downtown area for all day parking. Several businessmen in. the audience commented that they felt the test had proved favorable and thought it should continue and perhaps with the two hour limitation signs~ ~he all day parking could be eliminated° City Superintendent Biegel ~tated that he had received a request to replace several of the meter heads on Pioneer Street during the Shakespeare season because of all day parking. It was moved by ~hitham, seconded by Baker that the City Superintendent be authorized to 'replace the meter heads on North Pioneer Street above East Main during the-Shakespeare season. On Roll Call, carried unanimously. Moved by Baker, seconded by Whitham that the traffic committee meet with representatives of the Retail Trades Committee to discuss the problems involved in this matter, and that the test be continued for another 5() days. Carried unanimous ly. , Assistant City Superintendent Ayre presented a report of the Ashland Municipal Airport. Councilman ~rd stated that the Airport Committee had studied and approved this report. The report gave history of the Airport as well as outlining the proposed improvement project and gave certain recommendations for Council action. City Attorney Skerry presented a resolution regarding this proposed project, expressing the general interest of the Common Council in the construction of a new airport for the City of Ashland. Moved by Whitham~ seconded by Kerr that under a suspension of the rules, Resolution be passed to second reading by title only. On Roll Call, carried unani~mously- Following second reading by Attorney Skerry it was moved by Kerr, seconded by Whitham that said resolution be adopted. On Roll Call, carried unanimously. City Attorney Skerry stated that the Mt. Ashland Corporation has contacted him regarding use of water from the Ashland water shed. The Forest Service claims the right to the water and will not grant a water right to Mt. Ashland Corporation without City approval. City Superintendent Biegel commented that this would present no problems or water shortage. It was moved by Baker, seconded by Whitham to authorize City Attorney Skerry to write a letter to the Forest Service and the State £ngineer on behalf of the Mt. Ashland Corporation. Carried unanimous ly. City Attorney Skerry presented Ordinance No. 1557 dispensing with an election within the City of Ashland with regard to the desirability to annexing certain property located in territory contiguous to the City of Ashland, Jackson County Oregon, and establishing ~:00 P.M., August 4, 1964~ as the date for a public hearing. The property is owned by Mary Rehker and Mr. & Mrs. Jack B. Palmer. Attorney Skerry stated that the owners have agreed to give a right-of-way for a road through the property. Moved by Whitham, seconded by Baker that under a suspension of the rules the Ordinance be passed to second reading .by title only. On Roll Call carried unanimously. Following second reading 'by Attorney Skerry, moved by Whitham, seconded by Kerr that Ordinance No, 1557 be adopted. On Roll Call, carried unanimously. City Attorney Skerry read a resolution acknowledging the deepest gratitude for the ~any years of service devoted by Sgt. Vernon Arthur Decker to his community and expresiing".sympathy t~ his f~mily on his death. Moved by' Baker, seconded by ~thitham that ,~heim~aa4ution be adopted. On Roll CAll, carried unanimously. City Attorney Skerry presented Ordinance No. 1558 providing.for and fixing the salaries and compensation of elective and appointive officers for the City of Ashland, Jackson County, Oregon~ for the period beginning July 1, 1964 and ending June 50, 1965~ .and declaring an emergency. Moved by Baker, seconded by Kerr that under a suspension of therules Ordinance No. 1558 be passed to secona reading by title only. On Roll Call, carried unanimously. Following second reading by Attorney Skerry moved by Kerr, seconded by Whitham that Ordinance No. 1358 be adopted. On Roll Call, carried unanimously. Attorney Skerry presented the proposed zoning ordinance and requested that the Council establish 8:00 P.M. July 15, 1964 as the date for public hearing on this proposed ordinance. Moved by Kerr, seconded by Whitham that above public hearing be set. Carried unanimously. City Superintendent Biegel requested the Council's approval to execute a contract with B.K. tierndon ~ Co. .:,for-'the a~dit for period ending Jun~ 50, 1964..Moved by Whitham, seconded by Baker that the Superintendent be authorized to execute the above contract. Carried unanimously. City Superintendent Biegel presented petitions for curb, gutter and paving of Monroe Street, from Oregon Street to a point 100 feet south of Madrone Street, and curb, gutter~ and paving on Nezla Street from Linda Street to Park Stree, and requested that 8:00 P. M.~ July 21st be set as the date for public hearing on the above petitions. Moved by l~hitham, seconded by Kerr that July 21, 1964 be set as the date for public hearings for curb~ gutter and paving on .the'above named streets. Carried unanimously. Superintendent Biegel requested Council authroization to call for bids on one new car and one new 1/2-ton pickup as approved in the 1964-65 budget. Moved by l~hitham, seconded by Kerr that the City Superintendent be authorized to call for bids on the above vehicles. On Roll Call, carried unanimously. Several Ashland businessmen from the audience commented on the decrease in business due to the freeway by=passing Ashland. The motel operators stated that business .has fallen 50 to 50% from last year. The businessmen feel that the lighting of the freeway interchanges and modifications fo the freeway signs as mentioned earlier will help pull the tourists from the free and into Ashland. There being no further business the Council unanimously agreed to adjourn subject to the call of the bfayor ' tl. L./N,i. 1 ; y ' ' , ....... O, ,on ~. E. li't'telt, Ricorder, Ashland, OregOh -147 TIIE CITY OF ASHLAND' OREGON REGULAR COUNC I L.~REETING JULY 21, 1964 The Common Council of the City of the City of Ashland met in regular session at 7:30 P.M. this date. Mayor Neill presided. Present - Councilmen Baker, Kerr, Lewis, ~ard and ~hitham. Absent - Councilman Peters. Minutes of the regular meeting of July 7, 1964 were read and approved as read. City Superintendent Biegel presented a petition for annexation from Davis ~ Ainsworth, Attorneys at Law, 450 Siskiyou Boulevard, Ashland, requesting Council consideration of annexing certain described land, situated easterly of the Freeway and northerly of Highway 66, to the City of Ashland, Accompanying the petition was a letter expressing the property owners desire to have assurance from the city that the zoning for this property would continue as the adjacent C-1 designation. If this property would not be annexed as zone C-i, the property owners wish to withdraw their petition for annexation. After some discussion by the Council, it was concluded that since all annexed property comes into the City in zone R-1 by state law, this request would require, immediate zone change upon annexation. It was moved by Lewis, seconded by Kerr that this request for annexation, which would involve a zone change, be referred to the Planning Commission. Carried unanimously. ~,layor Neill directed Assistant City Superintendent Robert H. Ayre to wirte a letter to Davi~.~ Ainsworth informing them of the action taken. City Superintendent Biegel presented a letter from the Ashland Public Library requesting the Council to take positive action on the proposed .expansion of the Ashland Public Library. The' letter stated that the City Council has spent $32~000 for a feasibility study, preliminary plans, and the purchase of additional property, but has not polled its members in session to determine if the proposed project is to be approved or disapproved. The letter, therefore, requests the Council to approve the expansion plans as presented~ and call for a bond election at the November general election. Discussion was held regarding the relationship of this project to the Capital Improvement Program for the City of Ashland. Councilman Lewis stated that the Capital Improvement Program Report from Architect Vince Oredson would be complete in approximately 30 days and perhaps we should delay this matter until completion of this report. City Superintendent Biegel stated that in order to place this item on the November general election, action must be taken beret August 20th. Councilman Lewis then suggested that we delay this matter until the first meeting in August. The hour of 8:00 P.M. having arrived, continuation of petitions and communications was delayed until after the scheduled public hearings. Public hearing was held for curb, gutter and paving of Monroe Street, from Oregon Street to a point 100 feet sou£h of Madrone Street. Mayor Neill asked for comments from the audience. Mrs. Locke, S95 Monroe Street stated that ~he had circulated the petition and had obtained signatures from $0% of the property owners and the remaining ~0% stated that they would present no objections. It was moved by ~ard, seconded, by Baker that above curb, gutter and paving be ordered in. On Roll Call, carried unanimously. Public hearing was held on curb, gutter and paving on Nezla Street from Linda Street to Park Street. Mayor Neill asked for comments from the audience. Ntrs. William VanDyke, 1980 Nezla Street stated that she had circulated the peitiion and it ha~ been accepted favorably by well over $0% of the property owners. Meved by Lewis~ seconded by Kerr that above curb~ gutter and paving be ordered in. On Roll Call~ carried unanimously. City Superintendent Biegel presented a letter from Oregon Broadcasting Co.~ P. O. Box 1189, Medford.~ requesting permission to develop a Comm~ity Antenna System in the City of Ashland. Mr. Everett Faber spoke from the audience and stated that approximately 6 years ago the Oregon Broadcasting Company received a franchise from the City of Ashland to put in cable television, but due to lack of finances were unable to complete the installation at that time, and the franchise was lost by default. Mr. Faber stated that he would now like to bring cable television into Ashland ~ith the anticipated service of educational t~levision to Southern Oregon College. It was moved by Lewis, seconded by ~hitham that ~r. Faber meet with the City Atto~ey ~d this matter be referred to the Ordinance Committee to present reco~endations to the Council. Carried unanimously. City Superintendent Biegel presented a letter from the F.A.A. Requesting additional information on submitted request for Federal Aid for the ai~ort. Superintendent Biegel stated that this info~ation would be provided to the F.A.A. as per their request~ before August 1. Department Reports were presented for Co~cil approval. ~.~oved by Lewis, seconded by t~ard that said reports be accepted and placed on file. Carried unanimously. Co~cilman t~hitham~ Chai~an of the Traffic Committee reported the findings of the committee regarding the proposed installation of "jitter"bars" in Lithia Park to curb speeding. Councilman Whitham stated that City Atto~ey Sker~ had co~icated with the League of Oregon Cities regarding "jitter bars" and although there had been no previous liability cases in · city as a result of inju~ on these bars~ the City Atto~ey and Traffic Co~ittee were of the opinion that such installation might result in possible liability suits~ as well as displeasure to visitors. After discussion bM the Co~cil and a statement from Police Chief Herb Hays that he felt the bars would slow down the traffic, it was moved by Whitham~ seconded by Kerr that proposed installation of "jitter bars" in Lithia Park be denied. On Roll Cal1~ carried 3 to 2~ Lewis and ~ard dissenting. Assistant City Superintendent Ayre reported to the Council regarding Freeway signs and lighting as requested by the Chamber of Co~erce at the meeting of July 7. Mr. Ayre stated that a letter from the Chamber of Co~erce with statements from several businessmen in Ashland was attached to a statement from the City expressing their concern and presented to the State Highway Commission at their meeting in ~edford on Tuesday, July 1~, Senator Newbry, Dr. ~eGill of the Chamber of Commerce and Mr. Ayre made the presentation. Mr. Ayre stated that the/HighWay Commission showed interest and concern in this matter and stated that they would review the Freeway situation in Southern Oregon. Superintendent Biegel requested authorization to purchase a mechanical elbow for the Electric Department as provided for in the 1964-6S budget, Moved by Lewis~ seconded by Baker that~ request be granted. On Roll Call, carried unanimously. Superintendent Biegel reported on the results of bids for one automobile and one 1/2-ton pickup. ~ey were as follows: Selby Chevrolet - $4~262.78; Jim Busch Ford'Sales - $4~385.5S; Walt's Lithia Motors - $4,00S.00. It was moved by Lewis~ seconded by Kerr~ that S~erintendent Bi.egel be authorized to purchase car and pickup from I~alt's Lithia Motors as low bidder. Carried unanimously. Superintendent B~egel stated that the Oregon State Board of Census has requested that census be taken in the newly annexed Bellview area. ~e State will provide the materials necessa~ and the city mus~ provide the census en~erators. Assistant City Superintendent Ayre has started on this probect. Co~cil~n Lewis asked Superintendent Biegel if there would be any State laws which would now apply to Ashland since the population has now reached 10~000. S~erintmndent Biegel stated that there were no laws which would apply. Mr. Milo O'Harra, 100 Ashland Acres Road, stated thaE according to the proposed zoning ordinance that is now before the Planning Commission, his property is zoned residential and he has a service station located there. He asked the Council if this zone could be changed ~'efore the ordinance is adopted. Assistant City Superintendent Ayre suggested that Mr. O'Harra attend the Planning Commission meeting Monday, July 27, and discuss this matter with them. Mr. O'Harra also stated that he would like the City to do something about the Mountain Avenue Bridge. I-Ie stated that it is in very poor condition. Superintendent Biegel stated that the City has plans for improvement of the bridge this year. Mrs. Gorden~ 235 Granite Street, Ashland, stated that she had heard that a road was to be constructed in the vicinity of her property and she wanted to know its location in relationship to her property. Superintendent Biegel stated that it would be above her property, b~t if she and her adjacent property owners wanted a road~ they could make a request to the Planning Commission. Mrs. Gorden stated that she would attend the meeting of the Planning Commission Monday, July 27, There being no further business, the Council unanimously agreed to adjourn, subject to the call of the Mayor. ~ __ I ! i i iiii! i i ii ii R. L. Neill, Mayor of Ashland, Oregon W. E. Bartelt, Recorder, Ashland, Oregon THE CITY OF ASHLAND, OREGON REGULAR COUNCIL MEETING AUGUST ~, 1964 The Common Council of the City of Ashland met in regular session at 7:30 P.M. this date. Mayor Neill presided. Present - Councilmen Baker, Kerr, Lewis, Ward and Whitham. Absent - Councilman Peters. Minutes of the regular meeting of July 21, 1964 were read and approved asdread. Recorder Bartelt presented the minutes of the July 15, 1964 regular meeting and public hearing of the Ashland Planning Commission. It was moved by Lewis, seconded by Whitham that said minutes be accepted and placed on file. Carried unanimously. Councilman Lewis requested that the Council receive copies of these minutes. Recorder Bartelt presented the minutes of the July 27, 1964 special meeting of the Ashland Planning Commission. It was moved by Whitham, seconded by Kerr that said minutes be accepted and placed on file. Carried unanimously. Recorder Bartelt presented a letter from Henry C. Galey, Realtor, 343 East Main, Ashland, suggesting to the Council that the City purchase certain described properties located on East Main Street (known as the Carter property and the Oeser property) for use as a City-owned car parking lot or any othe possible use that might be considered. Councilman Lewis stated that the Long Range Planning and Capital Development Program Committee is currently studying desirable locations for parking lots, but their report is not yet complete. It was moved by Lewis, seconded by Ward that this matter be tabled until the next regular meeting of August 18th. Carrie d unanimous ly. Recorder Bartelt presented a letter from Victor H. and Margaret G. Cordier, 1915 Mary Jane Avenue, requesting annexation of three tracts of land located at 1045 Mary Jane Avenue. Superintendent Biegel stated that there are two pieces of property behind the Cordier property which he felt should also be considered for annex&tion. Moved by Lewis~ seconded by Whitham that the City Superintndent be directed to prepare a property description and petition for annexation, obtain signatures of the property owners, and submit to the Planning Commission. Carried unanimous ly. Bills in the amount of $47,469.92 and payrolls amounting to $48,745.71 were presented for payment. Moved by Whitham, seconded by Lewis that bills and payrolls be ordered paid. On Roll Call, carried unanimously. Assistant City Superintendent Ayre reported on the Bellview census results, stating that upon completion of the census there are SOS persons living in the Bellview area. This is with the expeption of two houses where no one could be contacted. The hour of 8:00 P.M. having arrived, public hearing for the annexation of the Rehker-Palmer property was held. Attorney Skerry read Ordinance No. 1359 annexing certain territory to the City of Ashland, Jackson County, Oregon, and dispensing with an election in the territory to be annexed. There being no objections, it was moved by Lewis, seconded by Baker that under a suspension of the rules, Ordinance No. 1359 be passed to second reading by title only. On Roll Call, carried unanimously. Following second reading by Attorney S~erry, moved by Kerr, seconded by Whitham that Ordinance 1359 be adopted. On Roll Call, carried unanimously. Mr. William Briggs, Attorney, representing Mr. Karl Windbiegler, addressed the Council for clarification of zoning in the new proposed zoning ordinance. Mr. Briggs stated that his client was negotiating to sell property near Tolman Creek Road and Highway 66 and that according to his understanding of the proposed zoning ordinance, service stations are not allowed in this C-1 zone. Also, the property adjacent to the cemetery was zone M which permitted junk years. Assistant Superintendent Ayre stated that in both cases the uses which Mr. Briggs spoke of were conditional uses which could be approved or disappreoved by the Planning Commission and that these matters would be brought up at the public hearing held by the Council for the Zoning Ordinance. Assistant City Superintendent Ayre stated that it was suggested by the Planning Commission that the Council set 8:00 P.M., August 18, 1964, as the date for public hearing on the proposed zoning ordinance. It was moved by Baker~ seconded by Lewis to set the above date for public hearing. Carried unanimously. Superintendent Biegel addressed ~he Council regarding the Library Board's request for a bond election on the proposed expansion program, stating that the Resblutionmust be presented to the County Clerk's office before August 25, 1964 to be placed on the November general election. City Attorney Skerry stated that if action on this matter was delayed until the next meeting he would not have sufficient time to prepare the necessary resolution. Councilman Baker stated that he felt the Council should meet with the Library Board members to discuss the feasibility of the proposed expansion. Mayor Neill appointed Councilman Baker to arrange: such a meeting, also to include members of the Long Range Planning and Capital Development Program Committee, as soon as possible. Superintendent Biegel reported, on the proposed Airport Development stating that additional land is needed and requested Council authorization to negotiate for this property. Supt. Biegel presented a map and explained to the Council the exact parcels of land needed. It was moved by ~hitham, seconded by Ward that Superintendent Biegel be authorized to negotiate for this land and report to the Council at the special meeting which is to be held with the Library Board. Superintendent Biegel presented a letter from the State Highway Commission requesting Council approval for their recommended speed zones within the City of Ashland. Moved by Lewis, seconded by Whitham that these designated speed zones be approved. On Roll Call, carried unanimously. Assistant City Superintendent Ayre reported to the Council on the Freeway interchange lighting and signing, stating that a request for said signs and lighting had been presented to the State Highway Commission and as a result a representative of the State Highway Department and a' representative of the Bureau of Public Roads had met with officials in Ashland to discuss this matter. The outcome of this meeting was: Sign south of Ashland will be changed to read "Ashland Nest Three Exits"; Southern Oregon College will have an announcing sign from the south as well as the north; Visitor Information signs and Downtown signs are no longer approved by State Highway Commission and such existing signs in neighboring cities will soon be taken down; Visitors Information signs can be located on an access road off the Freeway; Access road from Highway 66 interchange must be widened, but for temporary solution to the 1.ighting problem the installation of smaller intensity lights on the present poles was approved by the Bureau of Public Roads. Upon completion of access road widening, permanent installation of lights would be made and temporary lights wuuld be salvaged for downtown use. Superintendent Biegel stated that cost for lighting the interchanges is now being prepared. Mr. Ed Rosehill, 1070 Siskiyou Blvd., of the Colonial Motel, Addressed the Council stating that he felt there should be some definite action taken to obtain lighting for the Freeway inter-changes; and that the small motel operators could not survive if the present situation continued. Assistant Superintendent Ayre, in reply to Mr. Rosehill, stated that there were certain procedures which must be followed when dealing jointly with the County and State as is necessary in this matter, and that things were moving along as quickly as possible. ~tr. Bob Fredinburg, Golden Derby Restaurant, addressed the Council stating that the plaza area needed more parking space and he felt this could be accomplished by taking out the green area of the plaza and establishing angle parking. Other business operators from the plaza area also commented agreeing with ~r. Fredinburg. The plaza business operators also stated that the removal of the parking meter heads made the situation worse by allowing all-day parking. They were of the opinion that when the meter heads were removed, one-hour parking time limit signs would be posted. Superintendent Biegel stated that the 50-day extension of the parking meter removal test. would expire August 7th and he would have reports available for the next Council meeting. It was moved by l~hitham, seconded by Lewis to extend the parking meter removal test from August 7th to the regular meeting of the 18th. Carried unanimously. There being no further business, .the Council unanimously agreed to adjour subject to the call of the Mayor. R. L. Neill, Mayor of the City o~ Ashland, Oregon W. E. Bartlet, Record, Ashland, Oregon THE CITY OF ASttLAND, OREGON ADJOURNED COUNCIL ~ETING AUGUST ~, 1964 The Common Council of the City of Ashland met in adjourned session at 7:30 P.P4. this date. ~.layor Neill presided. Present - Councilmen Baker, Kerr, Lewis, ~qard and ~hitham. Absent - Councilman Peters. Also present were members of the Library Board: Richard Iterndobler, Chairman; Gerald Wenner; Virginia Cotton; Emmy Lou Merriman; Cora ~ason, Head Librarian and Frances ~Vorth, Assistant Librarian. Members of the Long Range Planning and Capital Development Program Committee: Lloyd Selby and Edd Rountree; and Architect Vince Oredson. - Mayor Neill stated that this meeting was called to discuss the feasibility of placing the I.ibrary bond issue on the November general election. Discussion followed by thos present concerning the additional operation and maintenance costs of a new library; the reasons that necessitate a new library for the community; and the possibility of holding a special election in the spring rather thani"placing the bond issue on the general election. Architect Vince Oredson presented a model of the proposed library and explained its features to the Council Following discussion, it was moved by Lewis seconded by I~hitham that we preceed to place the Library bond issue on the general election in the amount of $375,000. Carried 4 to 1, Baker dissenting. Mayor Nell1 stated that the Library Board members could leave if they wished as the library portion of the meeting was adjourned. Superintendent Biegel presented to the Council the changes in t~e present airport plans requested by the Federal Aviation Agency. He stated that he must submit new drawings and new ~stimates by Tuesday, August 11, 1964. Supt. Biegel also stated that immediate action must be taken on the Pribbeno property option. Moved by Lewis, seconded by Whitham that Superintendent Biegel be authorized to exercise the option on the Pribbeno property. On Roll Call, Carried unanimously. I ~ere being no further business, the council unanimously agreed to adjourn subject to the call of the Mayor. ~f ~t '~,4 ~ R.L. Neill, Mayor of the City of Ashland, Oregon