HomeMy WebLinkAbout2002-084 Contract - Brush Buster CITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25,000
CITY OF ASHLAND (CITY) CONTRACTOR: The
20 East Main Street Address:248 N Second St
Ashland, Oregon 97520
Telephone: (541) 488-5350 FAX: (541) 488- Telephone: 552-1083 FAX:
5311
DATE OF AGREEMENT: June 25, 2002 BEGINNING DATE FOR WORK: June 25, 2002
COMPENSATION: Max of 3,000 COMPLETION DATE: July 31, 2002
WORK TO BE PROVIDED:
Weed abatement for various parcels and right of ways
ADDITIONAL TERMS:
CITY AND Contractor AGREE:
1. All Costs by Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless othep, vise
specified, furnish all labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the
work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike
manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the
work by the completion date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work
commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments
shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for
work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of
Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate
written contract is entered into by City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wa,qe Requirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for
the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this
chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work
under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees.
8. indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others
designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any
losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused
the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by
Contractor should City fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have
the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work,
Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will
comply with ORS 656.017.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a
comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract,
blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive
automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000
per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury
and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The
City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to
the City shall be flied with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These
certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications
cannot be made until at least 30 days prior written notice has been given to City.
12. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the
written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be
illy responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval
by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
13
CONTRACTOR: CITY
BY 5/ 717- 13121&e- V /3LrS/%Z/2
Its u
Di ctol r
DATE %- /s 0.2 D TE
D:
istrator or Finance
71k6>-?
Fed. ID # CONTENT
REVIEW: (City Dept. Head)
OR Social S S-s'/ -? ?- S S-7 L DATE: X79- e,2-Purchase Order # Acct. No.: iro (for
City purposes only)
CITY OF ASHLAND WORK CONTRACT <$25,000 (G:\legal\Paul\FORMS\contract for work form 12-01.wpd)(rev'd 12/01)
A9GUKD, UkKTIFIE;ATE UFLJABIU DAT
D(YY)
TY INS"NCE
7/25t
<
o7r?5ro
2
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATI
MCFALL GENERALAGENCY
INC ONLY AND CONFERS NO RIGHTS UPON THE CERTJFICA
,
. HOLDER. THIS . CERTIFICATE DOES_ NOT AMEND
EXTEND OI2
6443 SW BEAVERTON-HILLSDALE HWY #350 ,
ALTER
PORTLAND, OR 97221 COMPANIES AFFORDING COVERAGE
COMPANY
A NAUTILUS INSURANCE COMPANY
INSURED COMPANY
THE BRUSH BUSTER B
JOHN SAMEL-GARLOFF, DBA: COMPANY
248 N 2ND ST. C
ASHLAND, OR 97520
COMPANY
" D
COVE
S
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
-
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED B Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY ,
HAVE BEEN REDUCED BY PAID CLAIMS.
Co
LTR _ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE D,MtDDIYY) DATE (NIM1DDlYYI -
GE NERAL LIABILITY GENERAL.AGGREGATE § 5
0
A
NC 195804
7-21-02
7
21
03 00
00
COMMERCIAL GENERAL LIABILITY -
- PRODUCTS-COMP/OP AGG E- 5000
CLAIMS MADE a OCCUR
PERSONAL& ADV INJURY 00
$ 500
' 000
OWNER
S & CONTRACTOR'S PROT EACH OCCURRENCE $ - 500 000
FIREDAMAGE fAny one fire) $ 1901 000
-
MED EXP (Anyone person) $ 5000
AU TOMOBILE LIABILITY
ANY AUTO
COMBINED SINGLE LIMB
$
ALL OWNED AUTOS
SCHEDULED AUTOS BODILY INJURY
(Per person) E
HIRED AUTOS
BODILY INJURY g
NON-OWNED AUTOS (Per accident)
i
PROPERTY DAMAGE $
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY.
EACH ACCIDENT $
AGGREGATE $
EXCESS LIABILITY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM $
WORKER'S COMPENSATION AND
EM
' STATU- OTH-
TORV LIMff9 ER
PLOYERS
LABILITY
T
EL EACH ACCIDENT -
$
HE PROPRIETOW INCL
PARTNERSr ECppVE ELDISEASE -
POLICYLIMIT
§
OFFICERS ARE. EXCL EL DISEASE - EA EMPLOYEE S
OTHER
DESCRIPTION OF OPERATIONSILOCA71ONS/VEHICLESISPECIAL ITEMS
BRUSH CLEARING
LOCATION: SAME
CEA TIFICA4TE HOLIER ' "C ICELLlXTIffN ,
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
ADDITIONAL INSURED: - EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
CITY OF ASHLAND TD DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE L€FT,
ITS OFFICERS, EMPLOYEES & AGENTS BUT FAILURE TO MAUL SUCH NOTICE SMALL IMPOSE NO OBLIGATION OR LIABILITY
20 EAST MAIN STREET
ASHLAND
OR 97520 OF ANY KIND UPON COMPANY ITS AGENTS OR REPRESENTATIVES.
, AUTHORIZ
K
; /
00 ? 1--ei" 1 - I ? lw, , 1 1-1 "01A
?;
CZlRPORATM1119 '`t
City of Ashland
LIVING
MA
ror an nours worKea unaer a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,345 or more.
? For all hours worked in a
month if the employee
spends 50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,345.
? If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to
the amount of wages received by
the employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees.
CITY OF
ASHLAND
CITY RECORDER'S COPY Pac~,e 1/1
/O~,.:'--; CITY OF ASHLAND
= --- 20 E MAIN ST. DATE;;; PO NUMBER
ASHLAND, OR 97520 07;29/2002' 03478
(541) 488-5300
VENDOI; 004332 SHIP TO: Ashland Planning Department
GARLOFF, JOHN, AKA THE BRUSH BUSTER (541) 488-5305
248 2ND STREET 20 E MAIN STREET
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point Req. No.:
Terms Net Dept.: PUBLIC WORKS
Req. Del. Date 06/25/2002 Contact: Adam Hanks
Special Inst Confirming? NO
BLANKET PURCHASE ORDER
parcels and right-of-ways
CSK
Completion date: July 31,2002
SUBTOT~ 3,000.00
BILL TO: Account Payable T~ 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 3,000.00
ASHLAND, OR 97520
E 710.08.24.00.610500 3,000.00
Authorized Signature VENDOR COPY
A req ?a ',:x Purchase r ?;.
REQUISITION FORM
THIS REQUEST IS A:
? Change Order(existing PO # )
CITY OF
ASHLAND
Date of Request: J?U
Required Date of Delivery/Service: I
Vendor Name: A
Address: 2VS /I/ T . o f7z
State, Zip:
Phone:
f?? Wit. 97s2v
Fax Number SJ Z -/ub_?
Deliver Location
Services Only
Description Total Cost Solicitat ion Process:
k///Qc/ 1474 /10m6;11{ J-Pvw « f ?4r Exempt 3 Written Quotes
/ (copies attached)
Sole Source Invitation to Bid
f (copies on file)
Less than Request for
?v,+7svc arn?c??o/ f $5000 Proposal (copies on file)
Materials Only
Account Number 716_ U6, zN cx)_6140 S-40 c)
'Please attach the Original signed contract and Insurance certificate.
Account Number
'Please attach the Wastes:
r
Employee Signature: Supervisor/Dept. Head Signature:
NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Proct
when necessary.
G:FinanceTrocedurelAPIFomu18-Requisition forrn.doc Updated on:07/15/02