HomeMy WebLinkAboutYouth Liaison (Not Addressed)
CITY OF
ASHLAND
Council Communication
Title:
Discussion regarding adding youth liaison members to various city boards,
commissions and committees.
Administration
August 7, 2002 - Study Session
Greg SCO]"_ City Admini"mr
Dept:
Date:
Submitted By:
Synopsis:
The addition of youth liaison members to various city boards, commissions and committees will require
the adoption of a resolution and ordinance to add such liaisons to the chosen commissions.
Recommendation:
Staff recommends that council consider the possibilities and direct staff as to their requirements.
Fiscal Impact:
None anticipated, except possibly some staff time.
Background:
One of the elements of the City's Strategic Plan is for improved citizen participation and involvement,
and to develop methods to encourage participation by seniors, youth and other identifiable groups. Part
ofthat goal will be met by adding two youth liaison members to each of the proposed following
commissions: Bicycle & Pedestrian, Historic, Traffic Safety, Tree, Conservation, Forest Lands, Housing
Commissions and the Senior Program Board.
It is proposed that the youth liaison member from the High School will be selected by the Leadership
class, and the youth liaison member from Southern Oregon University will be selected by the Student
Senate. It is also anticipated that terms will run for the duration of a school year.
The proposal to add youth liaisons to the various boards and commissions originally came before council
at the April 16, 2002 city council meeting. Due to lack of time, the matter was continued at the May 7
city council meeting, and the May 21 city council meeting. At the June 4 city council meeting, council
determined that the issue needed further discussion and agreed to bring it back at a study session.
Attached is a memo from Mayor DeBoer dated April 8, 2002, Minutes from council meetings of April 16,
May 7, continued council meeting of May 8, May 21, and June 4, and the proposed ordinance and
resolution.
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Office of the Mayor
Alan W DeBoer
MEMO
To: City Council Members; Staff and Council liaisons for:
Bicycle & Pedestrian Commission (Cate Hartzell/Maria Harris)
Conservation Commission (Susan ReidlDick Wanderscheid)
Forest Lands Commission (John MorrisonlKeith Woodley & Paula Brown)
Historic Commission (Cameron Hanson/Mark Knox)
Housing Commission (Cate Hartzell/Bill Molnar)
Senior Program Board (Susan Reid/Sharon Laws)
Traffic Safety Commission (John Morrison/Jim Olson and Ray Smith)
Tree Commission (Cameron HansonIRobbin Pearce)
From: Alan DeBoer 8
Date: April 8, 2002
Re: Youth Liaison Members
ThIS will inform you of my intentIOn to add two youth liaison members to each of the above-named
commissions and the one board. Although the youth liaisons will be non-voting, they will sit it on
commission and board meetings and will be encouraged to participate in discussions and decisions.
Please welcome them to your meetings and treat them as you would the regularly appointed board and
commission members.
I fee] it is important to involve our youth in government in order to stimulate interest and a
commitment to community involvement that will stay with them into adulthood. The younger
members of our community bring a fresh approach to government, with original thoughts and ideas
and we should embrace that.
Thc youth liaisons will be chosen as follows: One youth liaison member from the High School to be
chosen by the Leadership class; one youth liaison member from Southern Oregon University to be
chosen by the Student Senate. Terms will be for the length of the school year. The chosen liaisons
will be appointed by me and confirmed by council at regularly scheduled council meetings. The initial
liaisons will be chosen over the next several months.
At the April ]6 city council meeting an ordinance will be brought before council to add youth liaisons
to the BIcycle & PedestrIan, Historic, Traffic Safety and Tree CommissIOns. A resolution will also
come before council to add youth liaisons to the ConservatIOn, Forest Lands, Housmg and Senior
Program Board.
If you have any questions or concerns please feel free to give me a call at 488-6002 or my home at
482-3695.
City 01 Ashland . 20 East Main Street. Ashland, OR 97520 . (541) 488-6002 . Fax: (541) 488-5311 . Emall awdb@aolcom
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subsection H, number 1, "3" minutes to "5" minutes and under subsection H, number 5, add the word
"construction," before "and." Roll Call vote: Morrison, Hanson, Laws, Hearn, Reid, Hartzell. All Ayes. Motion
passed.
2. First reading by title only of "An Ordinance Adding Youth Liaison Members to the Bicycle and
Pedestrian, Historic, Traffic Safety, and Tree Commissions."
Council briefly discussed various aspects of adding Youth liaison members to the various Committees and Commissions.
The following was noted, high turnover rate, the need to not limit inclusiveness of opportunity, hindsight on past efforts
to include youth, limit appointments to high school students in leadership roles, and the appearance of preferential
treatment.
Discussion was tabled by the council due to lack of time.
Reading by title only of "A Resolution Adding Youth Liaison Members to the Conservation, Forest
Lands and Housing Commissions and the Senior Program Board."
The item was tabled by the council due to lack oftime.
4. Reading by title only of "A Resolution of the City of Ashland, Oregon, declaring official intent to
reimburse expenditures."
Councilors HansonlMorrison mls to approve Resolution #2002-07. Roll Call Vote: Reid, Laws, Hearn, Morrison
and Hanson, YES. Councilor Hartzell was out of the room. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS (None)
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder
Alan DeBoer, Mayor
d:itv Council Meeting 4-l6~
Page 5 of 5
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I. Second reading of "An Ordinance Adding Section 11.24.020.H to the Ashland Municipal Code to Prohibit
Trucks and Buses from Idling while Parked. "
It was clarified that, "to stand," means to stop in a lane of traffic.
Councilors HartzelllMorrison mls to approve Ordinance Discussion: Roll Call Vote: Hearn, Jackson, Morrison,
Hartzell. All AYES. Motion passed.
l. First reading by title only of" An Ordinance Adding Youth Liaison Members to the Bicycle and Pedestrian,
Historic, Traffic Safety, and Tree Commissions."
Moved to Continued Meeting due to time constraints.
l. Reading by title only of "A Resolution Adding Youth Liaison Members to the Conservation, Forest Lands
and Housing Commissions and the Senior Program Board."
Moved to Continued Meeting due to time constraints.
OTHER BUSINESS FROM COUNCIL MEMBERS
l. Discussion of city's current fund balance policy requested by Councilors Cate Hartzell and Don Laws.
Moved to Continued Meeting due to time constraints.
2. Co-sponsoring of the 2002 "Relay for Life."
It was rationalized, that Ashland Community Hospital is sponsoring this event and because the City of Ashland is the
sole owner of the hospital, that the city could co-sponsor this event. It was suggested to further explore criteria for
future banner placements and co-sponsorships.
Councilors HearnlHartzell mls to co-sponsor event and allow the banner placement with the understanding that
banner placement fees are paid by the applicant. Voice Vote: All A YES. Motion passed.
ADJOURNMENT
Meeting as adjourned at 10:28 p.m. and continued until II :30 a.m. May 8, 2002.
Jan Brunelle, Assistant to the City Recorder
Alan DeBoer, Mayor
Page 6 of6
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MINUTES FOR THE CONTINUED MEETING
ASHLAND CITY COUNCIL
. May 8, 2002 -11:30 a.m.
Civic Center Council Chambers, 1175 E. Main Street
CALL TO ORDER
Mayor DeBoer called the meeting to order at II :33 a.m. in the Civic Center Council Chambers.
ROLL CALL
Councilors Jackson, Morrison, and Hearn were present. Laws and Reid were absent. Hartzdl arrived at 11:44 a.m.
--=iiiiI::::-
NEW AND MISCELANEOUS BUSINESS
1. Report on Health (Social) and Human Services Plan.
Finance Director Lee Tuneberg gave brief report on the Hea]th and Human Services Plan. He requested the
Council's consideration on any further direction for staff. The goals of the plan are as follows: 1) provide a
comprehensive and coordinated system of services to address people in need; 2) ensure that the allocation of
program funding is fair, objective, and consistent; and 3) ensure that the funded programs directly address changing
priorities and are administered in an effective and cost effective manner.
The council discussed various aspects of the report and noted that the plan identifies a number of areas where
additional emphasis and support can be given at a future time. The council can request priorities in some cases.
Hartzell noted her willingness to work with various groups to effect some changes. City Administrator, Greg
Scoles, noted that no action was required on this item.
2. Electric Rate Discussion.
Electric and Communications Director Dick Wanderscheid explained that the budget, which has been presented to
the Budget Committee, assumed raising electric rates 6% and surcharge costs 6%. He stated that even though
wholesale rates would increase, the amount of the increase is unknown. In addition, staff has proposed eliminating
the current declining block rate in the commercial electric rate structure and implementing an increasing block rate
structure. This would bring it into more parity with residential rates. He noted that the increasing block rate
structure gives users pricing incentive to pursue conservation and would ensure that large users pay a more
reasonable share of the cost. The rate is designed as revenue neutral as possible, with smaller users benefiting more
than larger users, and with the middle users staying the same.
The council discussed aspects of the report, including block rate structure, rate and cost increases, rate relief, Iow-
income assistance, the green power program, rate implementation cycles, and conservation. The council directed
staff to bring back a bulleted report outlining and explaining cost increases.
3. Election of Council Chair for 2002.
HearnlHartzeIl mls to nominate Morrison for Council Chair. Voice Vote: All ayes. Motion passed.
ORDINANCES. RESOLUTIONS AND CONTRACTS:
1. First reading by title only of "An Ordinance Adding Youth Liaison Members to the Bicycle and
Pedestrian, Historic, Traffic Safety, and Tree Commissions."
Mayor requested that the Historic Commission be removed from the ordinance due to technicil requirements of the
position. Jackson disagreed, noting a high school senior who did a project for the Chamber of Commerce. Morrison
disagreed with the non-voting status of the youth liaisons, and suggested the issue be taken up at another time.
Item was postponed to a future study session or council agenda.
Minutes of the Continued City Council Meeting
a 8, 2002
Page I of2
2. Reading by Title only of "A Resolution Adding Youth Liaison Members to the Conservation, Forest Lands
and Housing Commissions and the Senior Program Board."
Item was postponed to future study session or council agenda.
OTHER BUSINESS FROM COUNCIL MEMBERS
1. Discussion of City's current fund balance policy requested by councilors Cate Hartzell and Don Laws.
The council directed staff to add this item to a future Budget Committee agenda.
ADJOURNMENT: 12:16
Meeting was adjourned at 12:16 p.m.
-~
Jan Brunelle, Assistant to the City Recorder
Alan DeBoer, Mayor
Minutes of the Continued City Council Meeting
May 8, 2002
Page 2 of2
......
ORDINANCES. RESOLUTIONS AND CONTRACTS
I. First reading by tide only of "An Ordinance adopting a new Tree Preservation and Protection Ordinance
- Chapter 18.61 of the Ashland Municipal Code.
City Attorney Paul Nolte stated that the suggestions and recommendations as discussed would be included in the second
reading of this ordinance for the council approval.
'"
Councilors HartzelVJackson m/s to approve first reading of ordinance and place on agenda for second reading.
DISCUSSION: Nolte clarified that a regulatory taking only occurs when a property owner is denied all economically
viable use of the property. He stated that as long as there is economic viable use, then no taking would occur. Nolte
explained that the penalties mentioned in the ordinance have never been considered a "taking." Reid noted her difficulty
with the proposed ordinance and regulating property owners on how to care for their property. Hartzell noted the
responsibility of codifying the City Comprehensive Plan and bring these values forward when making decisions. Laws
requested that the language of the proposed ordinance be clarified and made as specific as possible. Roll Call Vote:
Hearn, Hartzell, Morrison, Laws, Jackson and Laws, YES. Motion passed.
2. First reading by title only of "An Ordinance Adding Youth Liaison Members to the Bicycle and
Pedestrian, Historic, Traffic Safety, and Tree Commissions."
Item postponed.
3. Reading by title only of "A Resolution Adding Youth Liaison Members to the Conservation, Forest
Lands and Housing Commissions and the Senior Program Board."
Item postponed.
4. Reading by title only of" A Resolution revising rates for Water Service pursuant to Ashland Municipal
Code Section 14.04.030 and repealing Resolution 99-41."
City Administrator Greg Scoles explained that the effective date for these rates would be July 15 or 60 days. He stated
that rates would be evaluated in the future and it would be a good time then to look at rate design. Hartzell commented
on her interest of how these rates are based, either conservation or revenue generation.
Councilors LawslJackson mls to approve Resolution #2001-08. DISCUSSION: Morrison voiced his support of
looking at how rates are based. Roll Call Vote: Laws, Hearn, Reid, Jackson and Morrison, YES; Hartzell, NO.
Motion passed 5-1.
5. Reading by title only of "A Resolution revising rates for Electric Service pursuantto Ashland Municipal
Code Section 14.16.030 and repealing Resolution 2001-18."
Councilors MorrisonlReid m/s to approve Resolution #2001-09. Roll Call Vote: Hartzell, Reid, Laws, Hearn,
Morrison and Jackson, YES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
(None)
ADJOURNMENT
Meeting was adjourned at 10:30 p.m.
Barbara Christensen, City Recorder
Alan DeBoer, Mayor
Page 6 of 6
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Heam noted that trees have been going down since the ordinance was proposed and that more will go down before the
ordinance is in effect. It was suggested that the wording concerning chainlink fencing be changed to "fencing sufficient
to protect the tree," and emergency clause be added to make the ordinance effective tonight. The need for the chainlink
fencing required by the ordinance was questioned.
McLaughlin explained that chain link fencing would be easier for staff to enforce, which would result greater protection
for trees.
Councilors HartzelVMorrison mls to adopt the second reading of the ordinance and to include: staff
recommended wording changes; addition of the word "species" before "diversity" in Section 18.61.080.B.3; to
add an emergency clause, and after "a person who desires to remove a tree" in Section 18.61.042, insert,", not
otherwise exempted in 18.61.035,". Discussion: Council questioned what the community has been told regarding
when this ordinance would go into effect. McLaughlin clarified that information given out by staff is that the ordinance
goes into effect 30 days after adoption at second reading. Reid noted reluctance to mislead the public in regards to the
effective date.
Councilors HartzelVMorrison mls to amend motion to remove the emergency clause. Voice vote: All Ayes. Motion
passed. Council requested that the public not panic and cut down trees, but to look carefully at the ordinance as it does
not impact many single family residents.
Roll Call Vote on amended motion: Reid, Hartzell, Hearn, Laws, and Morrison. All AYES. Motion passed.
2. Reading by title only of "A Resolution adopting building valuation data for purposes of issuing building
permits. "
McLaughlin explained that the cost of building penn its is based on the valuation of the structure and a standard table
is used to detinnine those values. He noted the the tables in use at this time are 1994 valuations and this Resolution
would update the tables to 2000 valuations. He noted that this change of valuation would increase revenues and
generate funds needed to cover costs and match the true value of the service. He estimated that the over-all increase
in revenue would be in the range of 15%.
Council discussed the issue. It was wondered how this might impact affordable housing. It was clarified that on an
average house, fees would increase about $750.
Councilors HearnlHartzell mls to approve Resolution #2002-10. Roll Call Vote: Laws, Morrison, Reid, Hartzell
and Hearn. All A YES. Motion passed.
2. First reading by title only of "An Ordinance Adding Youth Liaison Members to the Bicycle and Pedestrian,
Historic, Traffic Safety, and Tree Commissions."
Hartzell voiced her desire to discuss this proposal ata Council study session. It was noted that anyone over 18 can
already serve on committees and commissions, and that across the nation, youth commissions have not been successful.
Jonathon Utoll401 Oregon Street, #1097Noiced support for including youth in commissons and suggested that it
takes a 20 year-old to represent the interests of someone who is 20 years old. He suggested that having ex-officio non-
voting youth members would allow participation at a level that would protect the integrity of the commissions while
allowing increased learning opportunities for students.
Rich Whital1l350 B StreetINoted that he represents the Tree Commission regarding this issue and requested further
clarification on the role of proposed youth liaisons. He stated that all members, including young cOl11munity members,
should have voting rights - and to do otherwise suggests mistrust.
Council discussed the issue. Morrison and Hearn both agreed thai they could not support the pro.posed ordinance if
youth were not allowed voting rights. It was also noted that the way the proposals were worded, any college students
could be Youth Liaisons, not just young college students. It was noted that often commissions reach consensus rather
than put issues to vote. It was noted that people of most ages don't partipate in the political process, let alone youth.
Item moved to Study Session.
4. Reading by title only of "A Resolution Adding Youth Liaison Members to the Conservation, Forest Lands
Ashland City Council Meeting
June 4, 2002
Page 3 of 4
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and Housing Commissions and the Senior Program Board."
Item moved to Study Session.
5. Reading by title only of " A Resolution Transferring Appropriations within the 2001-2002 Budget."
Councilors LawsfReid mls to approve Resolution #2002-11. Roll Call Vote: Laws, Reid, Hartzell, Morrison and
Hearn. All AYES. Motion passed.
6. Reading by title only of "A Resolution certifying city provides sufficient municipal services to qualify for state
su bventions. "
It was clarified that "subventions" are grants and aid that communities receive from the State.
Councilors Laws/Hartzell mls to approve Resolution #2002-12. Roll Call Vote: Hearn, Morrison, Hartzell, Reid
and Laws. All A YES. Motion passed.
7. Reading by title only of "A Resolution declaring the City's election to receive State Revenues."
Councilors HartzelllReid mls to approve Resolution #2002-13. Roll Call Vote: Reid, Hearn, Hartzell, Morrison
and Laws. All AYES. Motion passed.
8. First reading of "An Ordinance levying taxes for period July 1,2002 to and including June 30,2003, such
taxes in the sum 0($7,762,000 upon all the real and personal property subject to assessment and levy within
the corporate limits of the City of Ashland, Jackson County, Oregon."
Councilors LawslHartzell mls to approve first reading of ordinance and move to second reading. Discussion:
Roll Call Vote: Laws, Hartzell, Hearn, Morrison and Reid. All AYES. Motion passed.
OTHER BUSINESS FROM COUNCIL MEMBERS
I. Request from Councilor Hartzell for update on status of Oregon Department of Transportation (ODOT)
1-5 improvements.
Councilors Hartzell/Morrison mls to extend meeting to 10:30pm. Voice Vote. All AYES. Motion passed.
Hartzell explained that citizen questions have been received concerning rerouting of traffic as reported in the Ashland
Daily Tiding. City Administrator, Greg Scoles, clarified that some community members who read the article questioned
if Interstate 5 traffic might be rerouted through town. Public Works Director, Paula Brown, explained that the Oregon
Department of Transportation (OOOD verbally asked to reroute only wide loads during work on the bridge, and that
as yet there has been no formal request. She noted that typical wide load movement occurs during odd hours and at the
rate of 0 to 3 loads per day. Reid asked if tall loads would be included in rerouting. Brown clarified that ODOT is
asking only to reroute wide loads, and that possible routes through town are being investigated.
ADJOURNMENT
Meeting was adjourned at 10: I2pm.
Barbara Christensen, City Recorder
Alan DeBoer, Mayor
Ashland City Council Meeting
June 4, 2002
Page 4 of 4
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"
ORDINANCE NO.
AN ORDINANCE ADDING YOUTH LIAISON MEMBERS
TO THE BICYCLE AND PEDESTRIAN, HISTORIC,
TRAFFIC SAFETY, AND TREE COMMISSIONS.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOllOWS:
Annotated to show deletions and additions to the code sections being modified.
Deletions are lined through and additions are underlined.
SECTION 1. Section 2.22.010 of the Ashland Municipal Code is amended to read:
Section 2.22.010 Established - Membership. The Bicycle and Pedestrian
Commission is established and shall consist of nine voting members, one of
which shall be a city councilor, and fottr six non-voting members including a
representative from Rogue Valley Transportation District, the Director of
Community Development, the Director of Public Works. a hiah school student
liaison chosen bv the Ashland Hiah School leadership Class. a university
student liaison apoointed by the Associated Students of Southern Oregon
University Student Senate and the Chief of Police.
SECTION 2. Section 2,24.010 of the Ashland Municipal Code is amended to read:
Section 2.24.010 Established - Membership. There is established a Historic
Commission which will consist of nine t9J voting members, and certain non-
voting ex officio members including the Chairperson of the Planning
Commission, a representative from the Ashland City Council, a high school
student liaison chosen by the Ashland Hiah School Leadership Class. a
university student liaison apoointed by Associated Students of Southern Oreaon
University Student Senate and a representative of the Ashland Building Division.
SECTION 3. Section 2.26.010 of the Ashland Municipal Code is amended to read:
Section 2.26.010 Established-Membership. There is established a Traffic
Safety Commission which shall consist of nine voting members and eleven
thirteen non-voting ex officio members including the City Administrator, Director
of Public Works, Chief of Police, City Attorney, Fire Chief, Municipal.Judge,
Superintendent of Schools, a representative from the Bike and Pedestrian
Commission, a-one representative each from Southem Oregon University,
Oregon Department of Transportation.-8ftd Jackson County. a hiah school
student liaison chosen by the Ashland High School leadership Class and a
university student liaison appointed by Associated Students of Southern Oreaon
University Student Senate. The voting members shall consist of one member
from the City Council and eight members from the community at large; all of
whom shall be appointed by the Mayor. with confirmation by the City Council.
1- ORDINANCE
G:~egaI\PAUL\ORD\Youlh liaison Members to Comssissions ordano.wpd
Chair shall be elected from among the eight citizen members of the Commission. The
Director of Public Works shall serve as Secretary to the Commission.
SECTION 4. Section 2.25.010 of the Ashland Municipal Code is amended to read:
Section 2.25.010 Established-Membership. The Tree Commission is established.
The Commission shall consist of seven voting members and three five non-voting ex
officio members consisting of the Planning Commission, a member of the City
Council, a high school student liaison chosen bv the Ashland Hiqh School
Leadershio Class, a university student liaison appointed bv Associated Students of
Southem Oreqon University Student Senate and a representative of the Director of
Community Development. The voting members shall be appointed by the Mayor
with confirmation by the City Council.
The foregoing ordinance was first read by title only in accordance with Article X,
and duly PASSED and ADOPTED this
day of
,2002,
,2002.
Section 2(C) of the City Charter on the
day of
Barbara Christensen, City Recorder
SIGNED and APPROVED this
day of
,2002.
Alan W. DeBoer, Mayor
Reviewed as to form:
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Paul olte, CIty Attorney
2- ORDINANCE
G:\IegaIlPAULIORDlYoulh Ualson Members to Comssissions ordano.wpd
.r-~
RESOLUTION NO.
A RESOLUTION ADDING YOUTH LIAISON MEMBERS TO THE
CONSERVATION COMMISSION, FOREST LANDS COMMISSION AND
ASHLAND HOUSING COMMISSION AND TO THE SENIOR PROGRAM
BOARD.
Recitals:
A. The Conservation Commission was created by Resolution 95-19 and pursuant to
section one of that resolution the commission consists of nine voting members and
certain non-voting ex officio members.
B. The Forest Lands Commission was created by Resolution Number 96-21 and
pursuant to section one of that resolution the commission consists of seven voting
members and certain non-voting ex officio members.
C. The Ashland Housing Commission was created by Resolution Number 95-25 and
pursuant to section one of that resolution the commission consists of nine voting
members and one non-voting ex-officio member who is the City Housing Officer.
D. The Senior Program Board was created by Resolution 81-20 and pursuant to section
two of that resolution the board consists of seven members.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. Conservation Commission. Membership of the Conservation
Commission is increased by adding the following non-voting ex officio members: a high
school student liaison chosen by the Ashland High School Leadership Class and a
university student liaison appointed by Associated Students of Southern Oregon
University Student Senate.
SECTION 2. Forest Lands Commission. Membership of the Forest Lands
Commission is increased by adding the following non-voting ex officio members: a high
school student liaison chosen by the Ashland High School Leadership Class and a
university student liaison appointed by Associated Students of Southern Oregon
University Student Senate.
SECTION 3. Ashland Housing Commission. Membership of the Ashland.Housing
Commission is increased by adding the following non-voting ex officio members: a high
school student liaison chosen by the Ashland High School Leadership Class and a
university student liaison appointed by Associated Students of Southern Oregon
University Student Senate
SECTION 4. Senior Program Board. Membership of the Senior Program Board is
increased by adding the following non-voting ex officio members: a high school student
.. Dn<"""l.ti.....n
G.llegaf\PAUlIORDlYoulh liaison Members to Comssissions reso.wpd
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liaison chosen by the Ashland High School Leadership Class and a university student
liaison appointed by Associated Students of Southern Oregon University Student
Senate.
This resolution was read by title only in accordance with Ashland Municipal Code
S2.04.090 duly PASSED and ADOPTED this
day of
,2002.
Barbara Christensen, City Recorder
SIGNED and APPROVED this _ day of
,2002.
Alan W. DeBoer, Mayor
r;r:p~
Paul Nolte, City Attorney
r-'IArl:::lt\PAIII \()Rn\Ylll.Jth liafson Members to ComssissfonS reso_wpd
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
August 13,2001
Mayor, Councilors
Barbara Christensen, City Recorder/Treasurer
Youth Council Info
Councilor Laws requested that my office research prior information on the ordinance that
was passed in 1978 for the establishment of an Ashland Youth Council and Ashland
Youth Commission. Because this is a subject under discussion by mayor/council, I am
providing this information to you as well.
Enclosed for your information are minutes prior to the approval of the ordinance, the
ordinance and minutes prior to repeal of the ordinance along with the ordinance repealing
the Youth Commission.
If my office can be of assistance in researching or providing you with additional
information, on any subject, please do not hesitate to ask. Most records are now easily
accessible through our document imaging program and can be readily made available.
City RecorderlTreasurer
20 East Main Street
Ashland. Oregon 97520
www.ashland.or.us
Tel 541-488-5307
Fax: 541-488-5311
TTY 800-735-2900
r4.1
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K_t:'_g_l~J~-!_J_ ___j~~=-'-_'I'.i..L__
LIQUJR LICENSE APPLIC.
SCHOOL ZONE SIGN
Faith Tabernacle
Heritage Sunday
Youth Commission
ORDINANCES, RESOLUTIONS
AND CONTRACTS
Ashland Hills, Inc.
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Renewals of liquor licenses for Thrifty Drug, 7-Eleven n18154A, ui-'lart,
Ashland Country Grocery, Safeway Store, Omars, Elks Club, Aki's Place,
Beau Club, Ye Old Pub and Little Caesar's were considered along with
the following establishments who got their renewal requests in too late
for listing - Rockeferrer Deli, Cinema Inn, Rando Lanes, Chateaulin,
Neill's Food King & Ashland Hills. Laws moved for agproval; Hamilton
seconded and on roll call Ragland, Laws, Hamilton and ~cCannon voted
YES. Drescher abstained. Motion carried.
The City Administrator read a letter from Director of Public Works
requesting authorization to post speed limit signs at the Faith
Tabernacle School. McCannon so moved; Hamilton seconded and on roll
call all YES.
Rescheduled for September 5, 1978 at Chairman Reid's request.
Councilman Drescher reminded Council of meeting scheduled for August 31
in Ashland Public Library to consider possibility of establishing a
Youth Commission.
,bv title only
Second reading was g1ven an ordinance calling a public hearing on a pro
posed annexation and declaring an emergency (Ashland Hills Inc., App.)
and McCannon moved for adoption; Ragland seconded and on roll call
motion passed unanimously.
Home Occupation Permits Second reading by title only was given an ordinance amending the Ash-
land Municipal code relative to Home Occupation permits and Ragland
moved to adopt. Hamilton seconded and on roll call, all YES.
Transient Occupancy Tax
(RVs)
Ashland Hills Rezone
~iley Street Vacation
Resolutions St. Imp.
Windsor Street
Walnut Street
Almquist gave second reading by title only of an ordinance amending
Chapter 4.24 of the Ashland MUnicipal Code relative to the transient
occupany tax. McCannon moved for adoption; Ragland seconded and on
roll call, passed unanimously.
First reading was given an ordinance rezoning certain property from
County RR-5 to City C-l (Ashland Hills, App.) Ragland moved to second
reading; seconded by McCannon and.passed unanimously on roll call vote.
,
First readfng was given an ordinance vacating a portion"of Wiley Street
between Thornton Way and Prim Street. Ragland moved to amend the
ordinance to add "Furthe.r, that access to the interior lot (tax lot 912
be approved by the Planning Commission prior to second reading of this
ordinance" and that ordinance be passed to second reading; McCannon
seconded and motion passed unanimously on roll call vote.
A resolution was read relative to improvement of Windsor Street and
public hearing date set for September 5, 1978 at 7:30 p.m. Laws
moved for adoption; seconded by ~ag1and and passed unanimously on
roll call vote.
An improvement resolution relative to improvement of Walnut Street
and setting date of September 5, 1978 at 7:30 p.m. for public hearing
was read by Almquis t and HcCannon moved for adoption; seconded b~l
Hamilton and passed unanimously on roll call vote.
8/l5{78 Pg, 0
Regular Meeting
. TONEY MOTEL ACCOMM.
COUNCIL MEETING PLACE
ZONE CHANGE NO. 57
YOUTH COUNC IL
Draft ordinance for
formation
LONG RANGE FISCAL PRO-
JECTION/STATE REV. SHAR.
CONSERVATION COMMITTEE
ACTING POLICE CHIEF
ORINANCES, RESOL. ETC.
ELECTRIC SERVICE CRGS
Ashland City Council
10/17/78 Pg:
City Attorney Salter reported settlement with Toney lawsuit at a fine
of $646 on transient housing litigation.
Council considered returning regular Council meetings to City Hall
Council Chambers to avoid the purchase of chairs for Council Chambers
and to save the fee for rental of English Lecture Hall. Councilman
Phelps reminded members that State law requires access to public meet-
ings for handicapped persons. Council agreed to physically assist any
person unable to reach the upstairs Council chambers. Laws moved we
return meetings to Council Chambers except when staff anticipates a
large crowd; Ragland seeonded. On roll call Laws, McCannon, Ragland
and Hamilton voted YES. Phelps and Drescher voted in opposition.
Motion carried.
Mayor set public hearing for November 7, 1978 at 7:30 P.M.
Councilman Drescher reviewed the formation of the Youth Council/Commiss-
ion and noted draft ordinance in agenda. Becky Clemons, chairman of
the Council spoke on behalf of the group outlining their interest in
city government and telling of plans to renew agenda matters and to
report interest to Council. Ragland expressed concern that the Council
would take in such a wide range of youth and maturity levels and said
since any person can be a member of the Council who is over 18 years of
age that it would create a duplicate effort since the 18-21 group can
vote. .Council agreed that Youth Council should reconsider age limit
and suggested 18 years as maximum. Ragland added he would like to see
the group limited from 14 to 18 yrs. of age. Clemens said the skate-
board issue recently considered would have been an example of what
she considers appropriate business as liaison to Council. Diane Meyer,
Ashland librarian spoke in support of the plan and said that representa-
tion would include high school drop outs, conservation corps members
etc. Council discussed the matter further and asked Clemens to have
group reconsider age levels as suggested and return with report.
Clemens announced the next meeting would be November 6th and asked
that a Council member be present. Mayor and Council agreed.
McCannon moved to accept projection; Laws seconded. All YES on roll
call vote.
Ragland requested that a conservation cOIIIIIlittee be activated to study
energy alternatives and noted the Budget Committee had made such a
recommendation at its meeting of September 12, 1978. Mayor requested
tha t background and resolu tion be brought back for next meeting.
McCannon moved to confirm position and salary of Sgt. Vic Lively ($1720)
as Acting Police Chief. Laws seconded and on voice vote, all YES.
Phelps expressed concern regarding selection process and the Mayor
said there would be a meeting of full Council before recruitment begins
and that there would be more input by Council members to the selection
committee and selection shouldn't be made by a hasty decision while
the department is in the capable hands of Sgt. Lively.
Finance Director (acting City Administrator) gave second reading by
title only of an ordinance amending the Ashland Municipal Code relative
to electric service charges for Ashland Hills; McCannon moved
for adoption, Laws seconded and motion passed unanimously on roll call.
10/17/78 Pg. 3
~~~ing
PUBLIC FORUM cont.
Youth Council
Greenway Land
Dance License Application
UNFINISHED BUSINESS
Liquor License Applic.
David E. Singleton
CONSERVATION COMMITTEE
HIGH STREET EXCAVATION
Ashland City Council
11/7/78 Pg. 2
--
Councilman Drescher reported Youth Council is drafting ordinance
and he will bring it to the next meeting.
Councilman Ragland reported that the Greenway Committee is looking
for property to acquire along Ashland Creek and requested Council
approval of any purchase with County funds and moved that matter
be placed on agenda; McCannon seconded and on voice vote, all YES.
Ragland then moved that City of Ashland accept property along
Ashland Creek from County if it is able to buy that .land. McCannon
seconded and on roll call, passed unanimously.
Almquist reported that he was in receipt of a dance license permit
but that it was unclear as to who was applying for the non-profit
status and recommended that application be clarified before grant-
ing approvaL Ragland moved the matter be placed on agenda; Ham-
ilton seconded and on roll call, all YES. Ragland moved to instr-
uct Almquist to investigate and approve if bonafide request; Ha~
ilton seconded and on roll call, passed unanimously.
Applicant Singleton asked for consideration regarding liquor lic-
ense for Pony Express Food & Brew and asked that Council inspect
restaumnt and clientele for themselves to see that it has become
a family oriented business as opposed to a loud drinking establish-
ment. Laws asked the City Attorney if it would be permissable to
review information submitted through police investigation and was
told it was alright. Laws reviewed various charges which he felt
could indicate risk and Singleton explained that most infractions
etc. were some time ago. Mayor wondered if probationary period
and periodic review might be possible in accordance with OLCC
criteria. Drescher asked Acting Chief Lively if complaints which
had been filed against applicant by San Diego Police Department
where Singleton had a similar business could be acquired from them.
Lively said he was sure they could be made available and said he
would have further information to submit to next Council meeting.
Laws requested report be postponed to next regular meeting.
Almquist gave correct date of overlay of High Street at being
9/24/77 with the moratorium being in effect until 9/24/82 and
McCannon moved to approve excavation request; Laws seconded and
on roll call passed unanimously.
Phelps asked City Attorney Salter if he was ready to report on
Bancrofting or other means the City might use in development of
subdivision improvements should subdivider fail to perform in
given time. Salter explained he had not had sufficient time to
discuss matter with Director of Public Works who had just recently
returned from vacation and said he would have it for the next
meeting. Mayor requested that Salter bring information in ordin-
ance form.
11/7/78 Pg. 2
.-....--.-.-. ~
Rel\u1ar.Meeting
YOUTH COUNCIL & COMMISSION
PONY EXPRESS FOOD & BREW
Liquor License cont.
COMMUNICATIONS. PETITIONS
& REIDNSTRANCES
Improvement Petitions
Pavement Cut Request
PUBLIC FORUM
CHAMBER OF COMMERCE
Secretarial Position
Emmission Control Report
CONSERVATION COMMITTEE
Ashland City Council
11/21/78 Pg. 4
--..
After a lengthy discussion Laws requested that 2.25.010 (Membership)
section of the ordinance read "attending Ashland elementary and.second-
ary public or private schools, including those of like age who have
dropped out of school. and that 2.25.030 read "who have graduated from
high school (in place of over the age of --years) .and so moved.
Ragland seconded the motion to amend and motion passed on voice vote.
Almquist read the ordinance as amended and Drescher moved to second
reading; Ragland seconded and on roll call. passed unanimously. Laws
said he would be watching that a certain group would not take over the
commission in which case he would see that the ordinance is changed.
The City Administrator read a memorandum from Acting Chief Lively the
problem of serving liquor to a minor was questioned. Applicant David
Singleton explained the circumstances surrounding the problem to the
satisfaction of Council and Drescher said he would vote for approval
with reservation attached to assure orderly business and so moved;
Ragland seconded and on roll call. all YES.
Almquist submitted petitions for improvement on Diane Street from Tol-
man Creek Road to Jacquelin Street requesting installation of curbs.
gutters and pavement and noted the resolution would appear later on
agenda.
A petition was read requesting the installation of paving along alley
East.of'Laurel-noted resolution would appear later on agenda.
A petition was read requesting installation of sidewalk on Winburn Way
resolution later on agenda.
Almquist read a request to cut pavement at 250 Pioneer St. by Heritage
Bank and recommended approval; Drescher so moved; Phelps seconded and
on roll ca,ll. passed unanimously.
Al Fusco spoke from the audience concerning vandalism on Halloween and
submitted several petitions from citizens and offering a reward of
$1.000 for information leading to culprits engaged in such vandalism -
particularly egg throwing at persons. vehicles and buildings. Lively,
Acting Police Chief said that they always beef up the department at
such times and explained that they cannot arrest juveniles. Laws
suggested education of parents and youth in school and recommended
Fusco take advantage of the newly formed Youth Commission by getting
them to police their peers. It was suggested that Council write a
resolution to give more impetus to control of vandalism. Ragland asked
that Chief of Police come up with recommendations in the event more
funds will be necessary to follow through on the assignment.
Drescher moved to approve utilizing Director of Visitor Housing Bureau
as part-time secretary for Chamber; Ragland seconded and on roll call.
passed unanimously.
City Administrator Almquist reviewed a report relative to emission con-
trol as submitted by the General Services Supervisor.
Deferred until Mayor Prickett's return.
11/"11/78 Pg.4
P.e2ular. Meeting
Ashland City Council
12/5/78 Pg.:
SUSITNA HEIGHTS SUBDIVISION
ORDINANCES, RESOLUTIONS & CON-
TRACTS
Youth Council Ordinance
Subdivision Ordinance
All~y vacation - off Sherman
Diane Street Improvement
Winburn Way sidewalks
City Attorney Salter recommended that since the P.U.D. was
returned to the Planning Commission for a general study of
access to that part of town that Council might want to consider
returning Susitna Heights to the Planning Commission for study
because of its close relationship in area and problem. Laws
said it was his understanding that that was the intention when
the P.U.D. was sent back. Laws moved to ask Planning Commission
to include Susitna in its access study; Phelps seconded. Dres-
cher asked if this move means we are backing off the original
decision on Susltna and Salter said that as the case stands we
did not meet findings of fact and I had recommended the petition
be be quashed because the decision making process hadn't been com-
pleted and judge has ruled he can't determine whether findings
were made or not and if he decides they were not made then he
will send it back to City. Salter added that Alsing was on
vacation when the matter came before Council and his testimony
is important relating to access and remedies if we have to come
back before Circuit Cout. Salter said Alsing's testimony can
be added to the record which will help in the deciison-making
process and in litigation.
Sid Ainsworth, representing H & S Construction said what Council
is considering is highly improper and prejudicial since the sub-
division approval was not appealed either by himself or the City
but that the appeal was based On the three conditions placed on
such appToval. Laws said we are simply asking the Planning Com-
mission to better the conditions which were attached as minimum
and are not backing away from any authorization previously given.
Ainsworth said you can't ask for something you adopt after the
fact. Salter said he thinks it will come back to Council for
findings of fact and the study will be of further assistance on
those findings. Motion passed unanimously on roll call vote.
Almquist gave second reading of ordinance creating Youth Council
by title only and Laws moved for adoption seconded by Ragland and
passed unanimously on roll call vote.
City Administrator Almquist gave first reading of the Subdivision
ordinance and Drescher moved to second reading; Phelps seconded
and the motion passed unanimously on roll call vote.
Almquist gave first reading of an ordinance vacating an alley off
Sherman Street and McCannon moved to second reading; Hamilton
seconded the motion which passed unanimously on roll call vote.
An ordinance authorizing improvement of Diane Street was given
first reading and Drescher moved to second reading; seconded by
Ragland and passed unanimously on roll call vote.
Almquist gave first reading of an ordinance on proposed instal-
lation of Winburn Way sidewalks and Drescher moved to second
reading; Phelps seconded and on roll call, all YES.
l2f3f78
=zular
. . tng
Abbland City Council
"/6/79 1:<". 2
.ex B. Sheppherd Appeal Mayor Prickett set February 20, 1979 at 7:30 p.m. for public hearing.
~pealed Decisions Mayor requested that Planner Box work up percentage of requests
which end in appeals.
leritage Bank Temporary Sign A letter from Heritage Bank requesting that a temporary sign be
allowed to remain until October 1979 when the temporary facility
permit expires was considered by Council. The temporary sign per-
mitted in City's right of way was reviewed and not considered a
hazard and Ragland moved for approval; Phelps seconded. (Hamilton
said she holds stock in that bank). On roll call, all YES.
PUBLIC FORUM Mayor distributed copies of ethics criteria set down by the Legis-
lature for review by Council, Planning Commission and Recorder.
Scp,.1c/Grandview Traffic
Mayor Prickett said it has come to his attention that Lithia Park
is being considered as a designated historical site and is concerned
that such designation might bring unknown ramifications pertaining
to use, construction or other future plans the City might have for
the site, and directed Staff to research such details.
Mayor appointed Councilman Medaris to a two year term on the Endo1V-
ment Committee; Councilman Sims to Senior Program Committee and
stated that Andy Running and Dr. Chris Hald II are being considered
for the three year and one year terms and that further consideration
would be taken up at the next meeting. (Also submitted by letters
was interest by Jeffrey L. Barnes to serve on the Planning Comm.)
The Mayor then nominated Becky Clemons, Brian Jones, Bill Shipley,
Kevin Thompson, Karl Willstatter, Mike Gardner and Lori Beatty to
the Youth Commission. Councilmembers Phelps, Hamilton and Medaris
were appointed to the Golf Course COI:,mitlee. To W-'\ter Quality Stl'dy
Mayor named Ragland, Fallon, Savikko, Dale and Alsing to the Water
Study Consultant screening committee. Ragland moved for confirma-
tion; Phelps seconded and the motion pessed unanimously on roll call.
.t.
Memos dated January 5 and 19 from Planning Commission, minutes of
the December 13, 1978 Planning Commission meeting and minutPJ of
the January 10, 1979 meeting at which time four alternatives -,ere
presented the Commission to help resolve the traffic pattern/problem
in the developed and undeveloped hillside area in question. Plan-
ning Director Box gave statistics gathered in traffic counts for
the various streets involved in the study and said t~at the Co~-
ission could not agree on any recommendation and passed the informa-
tion on to Council for resolution. After a lengthy discussion the
Mayor expressed disappointment that the decision could not be m~de
at the Planning Commission level and said that it should hav8 sinply
been taken care of through the public hearing process. Laws said
we are going to have to look at different densities in the area.
Siras suggested a project by project designation saying there is :>0
way to plan for any given period of time the way the community is
changing. Mayor Prickett recommended that discontinuance of I~i~or
.
2/6/79 Pg. 2
Regular Meet 1 ,1';
Emission Control
HERSEY ST. F.A.U.S.
IMPROVEMENT PROJECT
PUBLIC FORUH
YOUTH COMMISSION
NORTH INTERCHANGE
Ashland City Council
3/20/79
Ragland said he could not support the legislative bill calling for
$350,000 for implementation when there ~s already equipment throughout
the County and said the a~tomobile dealers met with the County Comm-
issioners and said they are willing to inspect each year free of char~
and charge $5.00 for maintenance and all they would ask would be that
the County advertise that forms are available. Ragland moved to amenc
support HB2822 but not the $350,000 for County to be in the business
themselves. Medaris seconded the motion and added he ~~uld also like
to see brakes, lights, windshield wipers etc. included in inspection
(not amendment to Ragland's motion). Alfred White said that the pro-
gram would penalize senior citizens. Phelps disagreed ~yith Ragland
and said the health of the citizens should come before the costs.
Ragland said the $350,000 would be just the beginning of costs.
Phelps said the concept is very important. Ragland withdrew motion;
Medaris withdrew second. Laws withdrew original motion; Hamilton
withdrew second and Laws then moved to endorse implementation of ins-
pection and maintenance of emission controls throughout the County;
Phelps seconded and on roll call, all YES. (Council made it clear
that it was in support of the concept but could not go along with the
$350,000 proposed funding for program by County).
The City Administrator read a memo from Director of Finance Nelson
and Teviewed ~oposals and asked that Director of Public Works Alsing
report on costs and available funding of Hersey Street improvements.
Alsing reported on 88% and 82% match funding for periods of 3, 5 and
7 years advanced borrowihg and City's share. Mayor recommended it~
02 saying that seven years would be too far ahead to project. Alsi~~
recommended that we get as much as possible and stop when the monies
run out saying that the portion from Oak to Mountain would tie in
with recently paved streets. Prickett said he felt the whole project
could be in jeopardy on the 7 year loan basis. Sims suggested we take
a look at doing the overpass and present the issue to the voters, say-
ing he hates to see us settling for such a short stretch. After fur-
ther discussion Ragland moved the area of concern be between Oak and
Mountain including seven year plan for funding, and if not approved
we go for five year; Hamilton seconded. On roll call, Phelps, Ragla:Jc
Laws, Hamilton and Medaris voted in favor; Sims opposed and the moti0~
carried.
Ragland moved to place appointment of Youth Commission member on
agenda; Hamilton seconded and on voice vote motion passed unanimo~sly_
Mayor Prickett appointed Barbara Tucker to serve on the commission.
Phelps moved to confirm; Hamilton seconded and on roll call, all YES.
Planning Director Box reported on the Interchange zone change moratcr-
ium saying that Commissioner Doty had called a meeting ~'hich hE, Si~:;.
Wenker, Medinger and Wanderschied had attended. Box said the area 0=
conCern was the Valley View area anc that the County, takipg into
account earlier Urban GrO\~th Boundary and Interchange discussions t.;ite:
the City, thought it might be logical that the areas that are cOnr.!:er-
c1al now could remain and these areas the present County Pla'l propOSe"
as commercial i.n the fut ure, would be redesignated Rural RiCsidcntial.
except for a small area around the Interchange, and a few parc"ls in
the General COlUDlExcial area at HIY}' 99 that would be ShOlID as
3/20/79 Pi;. 3
~. . ~ -. t
lz./~/7~
ORDINANCE NO. /99~
AN ORDINANCE ADDING A NEW CHAPTER 2.25 TO THE ASHLAND
MUNICIPAL CODE ESTABLISHING AN ASHLAND YOUTH COUNCIL
AND ASHLAND YOUTH COMMISSION.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. A new Chapter 2.25 shall be added to the Ashland Municipal
Code and shall reas as follows:
Sections:
ASHLAND YOUTH COUNCIL & YOUTH COMMISSION
"Chapter 2.25
2.25.010
2.25.020
2.25.030
2 . 25 . 040
2.25.042
2.25.044
2.25.046
2.25.048
2 . 25 . 049
2.25.050
2.25.052
2.25.060
2.25.070
2.25.080
2.25.090
Youth Commission Established - Membership
Youth Council Established - Membership
Advisory Board Established - Membership
Youth Council - Terms
Youth Council - Resignations
Youth Council - Vacancies
Advisory Board - Elective Member Terms
Advisory Board - Elective Member Vacancies
Advisory Board - Temporary Members
Youth Commission - Quorum
Youth Council - Quorum
Youth Commission - by-Laws
Youth Commission Powers and Duties - Generally
Reports
Compensation
2.25.010 Youth Commission Establish - Membership. There is
hereby established an Ashland Youth CommissIon, WhICh shall consist of
any person attending Ashland elementary and secondary public or private
schools, including those of like age who have dropped out of school.
Persons who attend three (3) or more consecutive meetings and one-half
(1/2) of all subsequent meetings, shall be empowered to vot on matters
put before the Youth Commission by the City Council. The Youth Commission
shall maintain a record of all such members entitled to vote.
2.25.020 Youth Council Established - Membership. There is hereby
established an Ashland Youth CouncIl whlch shall consist of seven (7)
voting members selected from the Youth Commission. The Youth Council
shall direct the Youth Commission.
2.25.030 Advisory Board Established - Membership. There is hereby
established an Advisory Board for Youth which shall consist of three (3)
elective and three (3) tempoyary members, who have graduated from High
School, residing in the City of Ashland.
2.25.040 Youth Council - Terms. The members of the Youth Council
shall be elected at the fIrst meetIng in November of each year by the
Youth Commission, and confirmed by the City Council for one (1) year
terms _
. ----~ 1
2.25.042 Youth Council -- Resignations. Prior to resigning from
the Youth Council, members shall give notice at least two (2) meetings
in advance of their resignation. Failure to provide such prior notice
shall result in the loss of status as a Youth Commission member.
2.25.044 Youth Council -- Vacancies. In the event a position on
the Youth Council becomes vacant, a replacement shall be elected by the
Youth Commission and confirmed by the City Council to fill the unexpired
portion of the term. The Youth Council shall adopt rules for the method
of filling vacancies.
2.25.046 Advisory Board -- Elective Member Terms.
members of the Advisory Board for Youth shall be elected
meeting in November of each year by the Youth Commission
by the City Council for one (1) year terms.
The elective
at the first
and confirmed
2.25.048 Advisory Board -- Elective Member Vacancies. Elective
members of the Advisory Board may resign without advance notice.
Vacancies shall be filled by the Youth Council electing a replacement
who shall be confirmed by. the City Council, to fill the unexpired portion
of the term. The Youth Council may designate interim advisors to fill
the vacancy until the election of a replacement occurs.
2.25.049 Advisory Board -- Temporar* Members. The Temporary
Members of the Advisory Board for Youth s all be individuals invited by
majority vote of the Youth Council to participate as an advisor on a one
(1) meeting basis. Such individuals may however, be invited to serve
for more than one meetings. .
2.25.050 Youth Commission -- Quorum. Eight (8) voting members of
the Youth Commission shall constitute a quorum for the purpose of
conducting business.
2.25.052 Youth Council -- Quorum. Four (4) members of the Youth
Council shall constitute a quorum for the purpose of conducting business.
2.25.060 Youth Commission -- By-laws. The Youth Commission shall
adopt By-laws for its government and procedure, and shall establish its
officers and their specific duties, and shall establish regular and
special meeting dates and notice procedures.
2.25.070 Youth Commission Powers & Duties -- Generally. The Youth
Commission shall advise the City Council on matters of interest to
Ashland Youth, and shall perform such other duties concerning the needs
of Ashland Youth as may be requested by the City Council. The Youth
Council may request the Advisory Board for Youth to advise the Youth
Commission on any matter of concern coming before the Youth Commission.
-2-
2.25.080 Reports. The Youth Council shall report to the City
Council concerning its activities and the activities of Youth Co~ission,
including such other matters as may be requested by the City Council.
2.25.090 Compensation. The members of the Youth Council, Youth
Commission and Advisory Board for Youth shall receive no compensation
for services rendered. The Youth Commission may receive gifts and
bequests, to carry out any of the purposes of this Chapter, which shall
be placed in a special fund for use of said Commission.
The foregoing ordinance was first read on the ~/~day of
~~~~ , 1978 and duly PASSED and ADOPTED this ~~ day of
~~ ,1978.
g~? f{i~~
Nan E.' Frank ~n
City Recorder
SIGNED and APPROVED this ~day of
-3-
Regular. Mee..tin~
Economic Dev. Comm.
Transfer Approp. within
Funds
Bonneville Contract
Energy Conservation
Weatherization
Dept. Reports
Liaison Reports
Swimming Pool Info
Ashland City Council
12/15/...6.1 P. 3
First reading was given an Ordinance increasing the membership of
the Economic Development Commission to 9 members and repealing the
Ashland Youth Commission. and Sims moved to second reading; seconded
by Laws and passed unanimously on roll call vote.
A Resolution transferring appropriations within funds was read and
Acklin moved to adopt; Laws seconded the motion which passed unanimously
on roll call vote.
City Administrator Almquist reviewed the status of the contract saying
that BPA has closed the door on any further negotiations by concerned
agencies and that it is his hope that the initial agreement timewise
which would allow adequate time for Ashland to implement the changeover
because of it's July fiscal year would be honored at a subsequent date.
Almquist recommended authorization by Mayor & City Recorder to sign the
contract. Almquist read the Resolution and Laws moved for adoption;
Acklin seconded the motion which passed with Sims, Dale, Acklin, Laws
and Peterson voting in favor. Motion unanimously carried.
The City Administrator explained briefly the Residential Weatherization
Buy-Back Program and read the resolution amending the BPA contract
to implement same. Peterson moved for adoption; Laws seconded the
motion which passed unanimously on roll call vote.
Laws moved to accept and place on file the Departmental Reports for the
month of November, 1981; Acklin seconded the motion which passed unani-
mously on voice vote.
Councilman Laws reported on most recent meeting of the North Ashland
Interchange Area and outlined a formula proposal for ending City
Council's opposition to the proposed sewer project which he plans
to present to the County Commissioners. The proposal included - IIthat
County will rezone the Interchange Area in accordance with the March
1981 L.U.B.A. decision; that the County & City will agree on revised
Ashland Urban Growth Boundary and County will agree to treat develop-
ment in the UGB according to City policies with a method for implementa-
tion agreed to; County and City will agree on a formal process for
notification and comment on all decisions affecting an agreed upon area
of mutual concern; and City will drop all opposition to the BCVSA
North Ashland Interchange sewer project. After some discussion Sims
moved to place on agenda; Laws seconded and on voice vote all AYES.
Laws moved to accept recommendation; Peterson seconded the motion which
passed wi~h Laws. Sims, Peterson and Acklin voting AYE and Dale abstaine<
from voting. Proposal adopted.
Peterson requested Council approval of mailing information relative to
the grass-roots group effort to get a swimming pool for the City of
Ashland through the utility billing. Peterson moved Council approve
utility billing; Sims seconded the motion which passed unanimously on
voice vote.
12/15/81 P. 3
CPAC Amendments
Sidewalk Assessments
Rights-of-way filing fees
YMCA Annexation
YMCA Withdrawal from
JCF Dist #5
YMCA Rezoning Ordinance
Rcon. Development Comm.
Transfer of Approp.
Parks & Recreation
Special Election
Water Bond Issue
~, -If ~_
~--
First reading was given an ordinance amending Chapter 2.27 of the
Municipal Code relative to CPAC and Peterson moved to second read-
ing; Sims seconded the motion which passed unanimously on roll call
vote.
Second reading was given by title only amending ordinance relative
to sidewalk assessments and Laws moved for adoption; Acklin seconded
and on roll call. motion passed unanimously.
Second reading by title only was given an ordinance establishing
~ filing fees for vacation of public rights-of-way and places and
Acklin moved to adopt; Sims seconded the motion which passed unani-
mously on roll call vote.
Second reading by title only waS given an ordinance annexing con-
tiguous Area to the City (YMCA) and Peterson moved to adopt; Laws
seconded the motion which passed unanimously on roll call vote.
Second reading by title only was given an ordinance withdrawing
recently annexed real property from Jackson County Fire Dist. #5
(YMCA Annexation) and Laws moved for adoption of the ordinance;
second by Acklin and passed unanimously on roll call vote.
Second reading by title only waS given an ordinance rezoning recently
annexed property from County RR-5 to City C-l and Peterson moved
to adopt; Laws seconded the motion which passed unanimously on roll
call vote.
Second reading by title only was given an ordinance increasing mem-
bership of Economic Development Commission and repealing Ashland
Youth Commission and Laws moved for adoption; Howard seconded the
motion which passed unanimously on roll call vote.
A Resolution transferring appropriations within funds (Parks & Rec.)
was read and Laws moved for adoption; Acklin seconded the motion
which passed unanimously on roll call vote.
A resolution calling for a Special Election for water system improve-
ments was read May 18. 1982 was suggested as date of election.
After discussion Laws requested that the title be amended to change
language by saying "for the financing of repairs and improvements to
the City's water system and a reservoir". Council also agreed that
the Explanation section of the ballot title should read likewise.
Sims- suggested - that the word "solely" be ommitted from the test.
Peterson moved to adopt Laws recommendation on wording and ballot
title; Laws seconded and on roll call Howard. Acklin. Laws, Dale and
Peterson voted in favor. Sims opposed. Laws asked Sims if he cast
a ''No'' vote because of the word "solely" not having been omitted and
Sims said he had. Laws moved to reconsider and omit "solely" as
recommended by Sims and Dale seconded the motion wnich passed unanim-
ously on roll call vote. ("Solely" in 5th sentence of Explanation)
1/5/82 P. 4
--
ORDINANCE NO.(-:7/~'7
AN ORDINANCE AMENDING CHAPTER 2.15 OF THE
MUNICIPAL CODE INCREASING THE MEMBERSHIP
OF THE ECONOMIC DEVELOPMENT COMMISSION TO
NINE (9) MEMBERS AND REPEALING CHAPTER 2.25
ESTABLISHING A YOUTH COMMISSION.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 2070 and Section 2.15.010
of the Ashland Municipal Code shall be amended by changing the
number of voting members to nine (9).
SECTION 2. Ordinance No. 1996 and Chapter 2.25 of the Ashland
Municipal Code establishing an Ashland Youth Commission is
hereby repealed.
The foregoing ordinance was first read on the /~~ day of
JJt>,4.-t?-4~' 1981, and duly PASSED and ADOPTED this Sa day
o~ff' 19~
~-?-V ? ;:;;;ddL~
Nan E. Franklin
City Recorder
SIGNED and APPROVED thi, ;7'tiday of ~AML<~f-' 1911a..
X~~ 7/f-L/~
L. Gordon Me aris
Mayor